Accounting & HR Technician, Student Engagement and Inclusion Operations
Apply now Job no: 518377
Classification:Fiscal Technician 4
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC Student Affairs
Categories: Human Resources, Business/Accounting/Finance
The University of Alaska Anchorage (UAA) seeks a dynamic individual to serve as its Accounting & HR Technician, Student Engagement and Inclusion Operations. The Accounting Technician reports to the Director of Rec Sports, but also works closely with Student Union staff, both of which are housed in Student Engagement and Inclusion within Student Affairs at UAA. The Accounting Technician works on fiscal matters related to both the Seawolf Sports Complex and the Student Union at UAA. In addition, this position will serve as the Human Resource Coordinator for both areas. Overall, the Accounting Technician serves as an integral member of a student-centered team, whose mission is to cultivate an engaged campus community at UAA.
20 Human Resources Coordination - Serve as an HR Coordinator for the Student Union and Recreational Sports. Collect and submit new hire paperwork, personnel maintenance (changes), and termination paperwork for approximately 80 student employees to Human Resources. Monitor student timesheets and payroll costs for accuracy; assist with corrections as needed. Maintain departmental personnel files. Monitor eligibility of student staff for employment (GPA and credit hours). Track required certifications for staff to ensure compliance. Essential
5 Other Duties As Assigned - Perform other duties as assigned by immediate supervisor, fiscal coordinator or Executive Director of Student Engagement and Inclusion. Essential
5 Supervision - Directly supervise student fiscal managers on cash handling and reconciliation processes and procedures. Work with the student fiscal managers on special projects to include creating a resale inventory, researching new revenue streams, etc. Essential
70 Fiscal Management - Serve as the Accounting Technician for the operations area within Student Engagement and Inclusion. Provide day-to-day monitoring of fiscal activities. Areas of financial oversight will include the Student Union (including resale operations) and Recreational Sports (including Intramural Sports, concessions, and maintenance and repair), totaling upwards of $1.5m and comprising several account types (Fund 1, Fund 2, student fees), and various revenue streams. Assist with budgeting, financial reports, financial planning, and policy and regulation compliance for restricted and unrestricted funds. Monitor fund spending to ensure expenditures are in compliance with internal funding and reporting requirements as well as the original proposals/revisions. Work closely with the Fiscal Coordinator for Student Engagement and Inclusion, Director of Recreation, Intramurals and the Seawolf Sports Complex and the Assistant Director of Student Union on financial matters, working independently on all financial activities within these accounts.
Responsible for facilitating and tracking expenditures and revenues for Recreational Sports and the Student Union. Post all financial activity for these accounts to the department soft ledger and other applicable spreadsheets. Process purchase requisitions, journal vouchers, direct pays, and employee reimbursements. Utilize, track, and reconcile department credit card purchases. Assist with processing travel requests and travel expense reports. Receive payments, process deposits, assist with refunds, and track receivables. Coordinate with University departments such as Accounts Payable and Procurement Services as well as vendors and customers to ensure timely payments and receipts. Maintain fiscal records and provide backup documentation as requested and required by Procurement Services and / or other University of Alaska fiscal officers or auditors. Prepare monthly management reports. (Management reports follow a specific format / template and are used to report both year-to-date and projected expenditures and revenues.)
Assist with budget development for the Student Union and Recreational Sports. Review fiscal activity to ensure that expenses and revenue are in line with budget projections. Prepare a variety of regularly-scheduled and as-needed fiscal reports and analysis, including expenses, revenue, forecasting, etc. Essential
Knowledge of cash handling, receipt, and deposit procedures. Knowledge of bank transactions and cash control methods. Knowledge of purchasing or general accounting. Knowledge of collection and refund procedures. Knowledge and experience to operate PC compatible computer, cash register, and adding machine. Intermediate computer software knowledge to include spreadsheet and database applications, word processing, website navigation, and Banner Finance System. Knowledge of basic contracts. Clerical and office management skills. Written and oral correspondence skills. Confidentiality,
time management, and extensive organizational and attention to detail skills. Skills in research (internet and other) and databases. Proficient in Microsoft IMS) Office; specifically Excel, Word, and Outlook. Proficient in Adobe Systems; specifically Reader and Acrobat Pro. Ability to operate a "Point of Sale" system and other general office equipment . Ability to multitask and prioritize projects; establish and maintain files and record keeping systems; and work independently as well as work in a team environment. Ability to analyze situations and solve problems independently. Ability to establish effective working relationships while maintaining high ethical standards. Ability to learn and apply University fiscal, purchasing, and travel policies, rules, and regulations.
Budget management experience needed, including accounting principles and budget forecasts. Advanced computer skills to perform word-processing, spreadsheet and database management, and website maintenance. Demonstrated educational and professional knowledge and training in Generally Accepted Accounting Principles (GAAP). Excellent time management and organizational skills to effectively manage multiple tasks simultaneously by organizing priorities and maintaining confidentiality. Must possess strong interpersonal skills, including conflict resolution and problem-solving. Ability to interact with students, staff, faculty, and the general public.
REQUIRED EDUCATION OR TRAINING:
Associate’s degree in applied Accounting or related field and three years of relevant experience, or
an equivalent combination of training and experience. Bachelor’s degree preferred.
*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.
This is a full-time, Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.
An initial review of applications will begin on December 2, 2021. To ensure consideration, please apply by December 1, 2021 at 11:55 pm, Alaska Standard Time.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time 18 Nov 2021
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