Processing and Public Services Assistant

Apply now Job no: 518148
Classification:Library Technician 4
Grade:Grade 77
Work type:Staff Part-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Rasmuson Library
Location: Fairbanks
Categories: Library/Physical/Social Sciences

Position Summary:

Do you get a great deal of happiness from a well-organized set of files? Does highly detailed work excite you? Are you passionate about helping people and sharing history with others? Can you work quickly and efficiently, while maintaining a high level of accuracy? Does the idea of making Alaska history available to more people excite you? If so, then you may be the perfect candidate for the Processing and Public Services Assistant position at the Alaska and Polar Regions Collections and Archives! We’re hiring a half-time position to arrange and describe collections, create original finding aids, develop inventories of holdings, and guide people to the materials they need. You’ll have the opportunity to organize rare and unique materials making them more accessible to all types of people from local history enthusiasts to global researchers and students. You’ll also gain experience overseeing patrons and maintaining various databases. The archives holds materials from thousands of sources, including gold miners, politicians, Alaska Natives, and archaeologists. It’s also the main repository for the University of Alaska (founded in 1917). It will be your job to create access points for people from around the globe to our diverse collections. If you want to be involved with the newest stories being told about Alaska and the North, then this is the perfect place for you.


15Administrative Manage departmental supplies including organizing and taking annual inventory of materials. Coordinates ordering of archival supplies. Other duties as assigned.Essential
25Public Operations Assistance and Patron Management As needed, supervise and manage the handling and use of materials in the Archives Research Room under the guidance of Archivist and Assistant Archivist. Serves as a reference contact for patrons, oversees security of materials during use, and enforces policies and procedures of the department. Must be familiar with library policies, procedures, disaster plan, and emergency contacts. Provides circulation and limited reference assistance to patrons and enables patrons to select materials for use in the Research Room by using specialized databases and other reference resources, as needed. Assists in the maintenance of the Archives stacks.Essential
60Collection Description Arrange and describe archival collections, including preparing MARC (cataloging) worksheet, entering MARC records onto OCLC and the library catalog, writing finding aids with use of controlled vocabulary, housing collections, assigning and recording permanent locations. Update specialized databases for collection holdings using standardized archival methods and systems. May write metadata for archival materials or digitized materials. May assist with accessioning of holdings, as needed. May coordinate special projects in consultation with the Archivist or Assistant Archivist. Make recommendations on project design and budget; implement design, monitor budget, report progress. May supervise student assistants. Projects may include managing a grant-funded archival processing project, coordinating the Archives' component of a digitization project, or providing support for increased online access to materials.Essential


Demonstrated ability to organize complex files and perform detail oriented work in a timely manner.
Demonstrated commitment to public service or customer service
Knowledge of information research methodologies and techniques.
Skilled in project management, including workflow development, reporting, and budget monitoring.
Ability to communicate effectively, both orally and in writing.
Demonstrated ability to work with library technology
Able to lift 35-pound boxes.

Knowledge of archival arrangement and description standards.
Knowledge of history, anthropology, and/or political science as these disciplines relate to Alaska and Arctic regions.


One year of responsible experience with records management or complex filing systems and/or one year of responsible experience with customer service.
One year of responsible experience within a library, archives, or similar institution.
Experience with archival and/or library programs such as ArchivEra, Archon, or Archivists Toolkit


High school graduation and three years progressively responsible relevant experience, or an equivalent combination of training and experience
Bachelor's degree.

Required Application Materials

Cover Letter, Resume and 3 Professional References

This is a part-time, Grade 77, minimum $21.81 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.  UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

To ensure consideration, please apply prior to the close date of November 7, 2021,  11:55 pm Alaska Standard Time as well as required application materials.


Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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