Accounts Payable Clerk

Apply now Job no: 517423
Classification:Fiscal Technician 2
Grade:Grade 76
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Financial Services
Location: Fairbanks
Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

Are you the expert bill payer in your household? Do you take pride in being organized, detail-oriented and getting your bills paid on time? Then, the entry level Accounts Payable Clerk position in our UAF Accounts Payable Office may be just the job for you! Our Accounts Payable Clerks are the people who pay UAF's bills and keeps our vendors happy. Our team is looking for someone who possesses great math and computer skills, flourishes working in a high volume and fast-paced environment, continually organizes and prioritizes their work in order to meet deadlines - all while keeping a positive attitude and being a team player! If these attributes describe you, then you may be our ideal candidate! Please apply today and become a valuable part of the UAF community.

Duties:

10Communicate with vendors and departments orally and in writing to request information or to answer correspondence. Document actions taken.Essential
20Prepare vendor payments (regular payments and handpays when adequate justification is documented and approved)j. Check vendor ID to assure payment will be sent to the proper vendor at the proper address. Prepare for entry and/or enter payment information into computer system (Banner).Essential
25Process receiving reports from departments, verify approval for payment has been given by appropriate authority. Process invoices from vendors, prepare for entry and/or enter receiving/invoice information into computer, match line items to purchase document, check extensions and determine payment status, take allowable discounts.Essential
35Process copies of Accounts Payable purchase documents and modifications; review and verify encumbrances against purchase documents, prepare adjustments, document modifications and adjustment actions taken against purchase documents when required. Prioritize payments in accordance with invoice/purchase order terms.Essential
5Process vendor statements, verify that vendor did receive proper payment and that voided invoices and credits are properly credited. Research and resolve problems on past due invoices, overpayments, and duplicate billings.Essential
5Research Banner entries and increase or delete encumbrances (adjustments) as requested by departments.Essential

ABOUT THIS POSITION

This position is a full-time, Term-Funded (see below), Non-Exempt, Grade 76 ($19.34 an hour, DOE), 12-month position, complete with a competitive salary and UA employee benefits package.  UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.  Visit our UA Benefits website at:  https://alaska.edu/hr/benefits/

 

TERM POSITION:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

 

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of basic accounting and recordkeeping to include account payable/accounts receivable procedures.
Knowledge of General Accounting Principles and Procedures.
Knowledge of Banner Finance system.
Ability to work well with a diverse population, UA staff, and vendors.
Ability to perform data entry proficiently.
Ability to organize, prioritize and meet deadlines.
Ability to learn UA Accounting Procedures.
Skills with a 10-Key.
Computer proficiency.

 

TYPICAL EXPERIENCE:

Demonstrated capability of handling financial requirements. Knowledge of general accounting skills.

Sufficient experience to perform the essential functions of the position.

 

REQUIRED EDUCATION OR TRAINING:

Preferred High School Diploma or equivalent.

SPECIAL INSTRUCTIONS TO APPLICANTS

Please attach a comprehensive resume, cover letter, and the names and contact information (address, email and phone numbers) for three (3) professional references. 

 

 APPLICATION CLOSING DATE

Applications must be received prior to 11:55 PM Alaska Standard Time on Sunday, December 12, 2021 to be considered. Applications received after this date may not be considered for this position. The application review date will occur on Monday, December 13, 2021.  If an adequate pool of applicants is not received at that time, applications will be reviewed by date received until the position is filled.

This recruitment is Open Until Filled and successful submission of an application does not guarantee employment.

 

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

 

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

 

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

 

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

 

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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