Shared Services Fiscal Technician 3

Apply now Job no: 516818
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:VCAS Shared Services
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary:

Shared Services seeks a highly qualified motivated Fiscal Technician 3 to join our team!

Duties:

10COST CENTER CLERK: Manage web time entry - data verification/entry. Print, distribute, collect and verify employee payroll and timekeeping documents. Help coordinate and process all job forms for unit, time sheets, along with necessary hiring documentation. Advise faculty, staff and executive leadership regarding payroll and other HR related information. Prepare labor reallocations as needed, update and maintain confidential personnel files. Reconcile and adjust payroll reports as needed.Essential
10GRANT ADMINISTRATION/SIGNATURE CARDS: Post award support: budget revisions, journal voucher, labor redistribution, effort reporting, procurement, pro-card reconciliation, sub-award, match accounts, third party in-kind, signature cards, Human Resources support, set up Fund 2 accounts with Office of Sponsored Programs. Initiate signature cards for new ORGs and all grant funds. UA Foundation accounts manage new donations and deposits with SW fund/gift services manage; process and track all incoming donations, gifts, pledges and scholarships; reconcile foundation accounts; prepare budget revisions coordinate UA Foundation and UAA G & C approvals. Provide monthly soft-ledger reconciliation and account balances to departments; explain purpose and allowable expenses.Essential
20PROCARD/PROCUREMENT/INVENTORY: Authorized for $25,000 monthly credit with UA pro-card, procurement of $5,000 single purchase. Reconcile division pro-cards. Responsible for initiating procurement requests, including entry into Banner Finance, authorization and approval of accounts payable. Process requisitions, change orders, monitor and research incomplete documents, coordinate and resolve purchase discrepancies and returns with staff and vendors to expedite completion of orders and payments. Contracting to include complete short form contract with Determination of Honorarium Status Form, Independent Contractor Statue Determination Form and IRS W-9 following guidelines on Procurement website. Certificate of Need for restrictive specifications – complete form, obtain signatures and submit to Procurement. Manage supply and equipment inventory. Coordinate surplus and facilities activities for department.Essential
20TRAVEL: Manage travel for faculty, staff, students and visitors. Initiate travel authorizations (TA) and process expense reports. Create and maintain database for faculty travel funds. Arrange lodging, air and ground transportation for groups several times a year. Ensure compliance with applicable UA and state travel procedures and regulations. Arrange campus visit travel for out-of-state applicants, including travel authorization and expense reports. Initiate relocation for successful candidates as needed. Monitor EasyBiz mileage account and utilize mileage for administrative travel as appropriate. Coordinate faculty travel awards with Office of Academic Affairs. Provide backup travel support for other units.Essential
35FISCAL SUPPORT/RECRORD KEEPING: Provide primary fiscal support for Academic/Research Unit in Shared Services and work with the Fiscal/Business Manager. Regularly utilize Banner Finance to query, review and reconcile data for ORGs within the unit. Advise supervisor of accounts requiring budget revisions. Assist with budget and expenditure projections. Authorized for $25,000 monthly credit with UA pro-card, procurement of $5,000 single purchase. Reconcile division pro-cards. Responsible for initiating procurement requests, including entry into Banner Finance, authorization and approval of accounts payable. Manage supply and equipment inventory; process, proof and order office materials with UAA printing. Order and distribute student nursing patches to distant campuses, collect and deposit patch sales revenue. Maintain accurate filing system for financial records to include UA pro-cards, travel cards, procurement backup documentation and monthly revenue and expenditure reports. Generate and verify accuracy of month-end reports and initiate corrective action with JVs and labor distributions. Serve as petty cash custodian. Manage, balance and replenish $500 petty cash account, initiate reimbursements and distribute funds. Deposit department revenue. Initiate representational allowance requests.Essential
5OTHER DUTIES AS ASSIGNED: Perform other related duties incidental to the work described. Cross train with and serve as backup to other fiscal staff.Essential
Position Summary:
The Fiscal Technician will provide primary fiscal support for Shared Services of a major academic or research unit. Incumbent will be responsible for initiating procurement requests, travel, initial department travel authorizations, process expense reports and ensure compliance with applicable UA and state travel procedures and regulations.  Reconcile procard purchases, general and verify accuracy of month-end reports and initiates necessary corrective actions, serves as petty cash custodian, and manages supply and equipment inventory.
 
Knowledge/Skills/Abilities:
  • Knowledge of general accounting practices, cash handling, reconciliation and cash control processes.
  • Ability to compile data, analyze and problem solve.
  • Strong organizational and time management skills with the ability to multi-task to effectively work in a busy, fast-paced setting.
  • Strong communication and customer service skills.
  • Ability to work independently and to function in a complex organizational structure, while maintaining attention to detail and exercise considerable discretion, confidentiality and independent judgment.
  • Strong computer skills and experience with Microsoft Office programs, with the ability to create and maintain spreadsheets and/or databases.

Experience:

  • Two years general office experience with some accounting skills.
  • Experience with Banner or similar automated financial systems.

Education/Training:
One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience.

Salary:  $21.81/per hour

Assignment Information:
Grade 77, Non-Exempt (hourly), full-time,12 months per year, and full employee benefits package (https://www.alaska.edu/jobs/benefits/)

Applicant Procedure:
To be considered for the position, applicants must upload the following documents to their online application:

  • Cover letter  highlighting qualifications that meet the specific requirements of this position
  • Resume
  • Names and contact information of three professional references

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

Drug-Free Workplace:

University of Alaska is a Drug-Free Workplace

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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