SBO Fiscal Technician

Apply now Job no: 516784
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Chancellor
Location: Fairbanks
Categories: Business/Accounting/Finance

Position Summary:

The Signers’ Business Office (SBO) at the University of Alaska Fairbanks is seeking a full-time Fiscal Technician. The SBO provides financial and human resource services and support to our Faculty, Staff, and Students. Our staff assists with these stakeholders in complying with complex federal, state, and university policies and procedures. Staff work in partnership with the university community to support the broader mission of the University of Alaska Fairbanks. We are currently recruiting for a Fiscal Technician III to assist with processing purchase requests, reconciling, and to assist Fiscal Officers with fund management for units using the SBO (Approximately 40 units). We invite applicants who have a strong knowledge of purchasing/fiscal policies and procedures to apply for this exciting opportunity within the SBO. Candidates should have excellent communication and multi-tasking skills, and the ability to work in a team-oriented and deadline driven environment. This position will be physically located at the UAF campus in Fairbanks, Alaska. While there may be a current opportunity for remote work temporarily due to COVID, we are seeking an applicant who will report to work in office. This is a full time, year around position with full UA benefits.

Duties:

10Accounts Receivable: Complete and send invoices to other departments and outside vendors for units serviced by SBO if needed. Verify receipt of all incoming checks, cash and credit card transactions received by units serviced by SBO. Complete and process deposit forms and coordinate with the Bursar office to securely drop off deposits weekly.Essential
15Procurement: Responsible for developing and executing procurement transactions of varying complexity for diverse groups of commodities and services. This includes determining and selecting proper procurement methods, clarifying requirements and working with multiple faculty, staff, students and vendors. This position is also responsible for the order follow-up, including any changes to the orders, resolving delivery or receiving issues, and assisting Accounts Payable and vendors with billing disputes. This position has a high volume of Pro-Card reconciling using a variety of funding sources (state appropriation, grants etc.) and is very time critical due to grant close outs throughout the year and meeting year end deadlines. Various methods of procurement may include call numbers, POs, Departmental Credit Card, Cash Pays, Centralized BPOs and manual encumbrances into the automated financial system (Banner). Receiving: Verify receipt of all goods and services purchased for SBO units/divisions. Contact faculty, staff and students who purchased goods for pick up and validation of orders received. Process online receiving documents and monitor payment status of purchases made by credit card, and purchase orders. Communicate and follow up with Accounts Payable and vendors with any issues. Coordinate receipt of hazardous material with appropriate lab staff. Coordinate receiving of large research equipment with Central Receiving and help with tagging of property valued over $5,000.00. Maintains Pro-Card transaction log.Essential
35Fiscal: Assists the Fiscal Officers of the Signers’ Business Office (SBO) with preparing budgets and account set ups for units serviced to include unrestricted and restricted funds. Assist the fiscal officers with compiling and preparing monthly management reports and other financial reports, (as needed). Assist with projections for general fund expenses, payroll and revenues including program income. Prepares labor redistributions, journal vouchers, budget revisions. Assist in ensuring administrative and financial compliance with appropriate University, State, and Federal regulations. Assist in monitoring all funding activity for compliance, assisting to ensure expenditures are occurring in a timely manner. Assist in ensuring timely completion of reports, fund monitoring, and year end closeout.Essential
35Reconciliation: Reconcile weekly and monthly departmental and unit Pro-Card statements for all purchases made for the Signers’ Business Office. Reconcile weekly and monthly Pro-card statements for multiple Project Investigators/staff ensuring accurate funding and appropriate charging to grants or fund 1. Process Journal Vouchers as necessary to make appropriate corrections to Pro-Card statements. Research expenditure transactions and complete cost transfers in a timely manner to comply with 60 day cost transfer policy or project end dates. Reconciliation of direct pay reimbursements to faculty, staff and students for project purchases.Essential
5Additional duties as assigned: Additional duties include records maintenance of internal soft ledgers on yearly service agreements for utilities, software, maintenance licenses and all Pro-Card and travel card purchases. Maintain multiple year purchasing and travel records for auditing purposes and fund tracking in compliance with UA record retention policy.Essential

KNOWLEDGE/SKILLS/ABILITIES:

Generally accepted accounting principles (GAAP); Governmental and fund accounting. Accounting principles, standards, laws, billing and collection procedures, financial reporting and computerized accounting. Computerized information systems used in finance. Proficiency using word processing, spreadsheet software and working with confidential information. Must possess good analytical/problem solving skills and oral/written communication skills (spelling, grammar, composition). Ability to work independently and productively as a team member. Skill in organization, time management, dealing with the public, and attention to detail. Must be able to work well under stress, be flexible in the face of changing demands, changing timelines, and varying pressures while maintaining productivity and excellent customer service. Must be able to solve problems that require considerable analysis of multiple components or conflicting issues.

TYPICAL EXPERIENCE:

The typical experience of the ideal candidate would have a minimum of 2 years experience as a fiscal technician within a University setting. The preferred candidate would be willing to continue their education for the betterment of the department. Ideally, the candidate would have impeccable customer service and interpersonal communication skills.

REQUIRED EDUCATION OR TRAINING:

One year of college coursework in accounting or equivalent or an equivalent combination of training, experience and/or education from which comparable knowledge, skills, and abilities have been achieved. Must have at least 3 or more years of high level customer service experience.

Position details:

This is a full-time, Grade 77, minimum hourly rate $21.81, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

Applicant instructions:

Please attach a resume, cover letter explaining your interest in the position, and the names and contact information (email and phone number) for three (3) professional references with your application.

Review Date:

This position is open until filled with the initial applications review taking place on May 4, 2021. To ensure consideration please apply by 11:55 pm Alaska Standard Time, May 3, 2021.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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