Graduation Coordinator

Apply now Job no: 516782
Classification:Student Services Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Academic Advising/Support, Student Affairs/Services

Position Summary:

The Office of the Registrar is seeking a full-time Graduation Coordinator. The coordinator is responsible for the verification of degree completion for students, updating and maintaining information in relational databases, as well as using impeccable customer service to assist faculty, staff and students with interpreting degree requirements. The successful candidate will have strong communication skills, the ability to handle multiple priorities in a fast-paced environment, and the ability to develop and implement process improvements. This position is a full-time, 40 hours per week, hourly position at Grade 77, $21.81 hourly equivalent DOE complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.


2020% Participate in daily operations of the Graduation Department, including the formulation of graduation semester calendars, developing timelines for and supervising the completion of various projects such as bulk mailings and diploma production. Oversee and set day-to-day guidance, training and direction for staff (students and colleagues). Facilitate and maintain an inventory of diploma stock, covers and honor cords. Correspond with students and faculty regarding degree requirements advice and degree requirements reports. Distribute information and perform other basic office procedures as necessary. Assist in the recruitment, hiring and training of co-workers and student assistants. Participate in the phone queue for the Office of the Registrar. Work general help kiosk when necessary.Essential
2525% Maintain and update relational databases (Banner student academic records and OnBase). Utilize Banner and OnBase and facilitate proprietary software systems (third party diploma services, etc) to prepare reports, perform degree audits, and produce diplomas for UAF graduates. Accurately maintain database information and compile graduation reports. Maintain academic data using Banner student system, OnBase and the DegreeWorks to identify student majors and degree candidates. Provide lead responsibilities to ensure accurate degree information is entered into all three databases: standard and interdisciplinary degrees, thesis/dissertation titles, change of majors, declaration or minors, individual interdisciplinary programs, and student petitions and corresponding memorandums. Compile Banner population selection reports and compile TOAD commencement reports for departments and graduate school for degree candidates. Test and facilitate use of DegreeWorks and continue implementation of automated degree audits.Essential
2525% Prepare, interpret and verify degree certifications and requirement audits for undergraduate and graduate-level students and advisors (at Fairbanks and 6 other campuses). Ensure degree requirements are met. Coordinate with Graduate School staff to maintain the accuracy of the Advancement to Candidacy and other forms pertaining to the graduate student, which are necessary for their graduation. Review and approve exceptions to certification or requirements for graduation three times annually. Comply with and adhere to Family Educational Rights and Privacy Act when dealing with the public and university community. Review petitions for exceptions from student's degree requirements - determine approval, denial or further review. Review, approve and process change of majors for students changing or adding degree programs. Specialize in identifying graduation honor candidates and calculating honors GPA. Assists in planning and provides active participation in the annual commencement ceremony.Essential
3030% Inform, interpret and consult with academic administrators, faculty, staff and students concerning specific degree requirements. Assist with testing and implementation of academic degree policies, practices and requirements through DegreeWorks. Provide an interpretation of academic regulations and academic requirements for students as they relate to course requirements. Serve as an expert specialist for all graduation inquiries for all Fairbanks campuses, over 1,000 students annually and for DegreeWorks degree audits. Facilitate DegreeWorks tutorials and presentations to faculty, staff and students.Essential


Knowledge of complex interactive database system (preferably student system); Ability to calculate GPAs; Ability to identify and recommend improved processes for efficiency; Ability to interpret and apply UAF policies.


Previous or current experience working in higher education or college experience as a student in higher education. The length of time depends on individual assessment of current knowledge and experience, ability to recognize and provide excellent customer service.


Associate’s degree with two years relevant experience, or an equivalent combination of training and experience. Bachelor’s degree preferred.


Complete the UA online application, attach a resume, attach a cover letter, and upload a list of three (3) references with their current phone and email contact information.

This position is a full-time, 40 hours per week, hourly position at Grade 77, $21.81 hourly equivalent DOE complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.


To ensure consideration, please apply prior to the review date of May 3, 2021.

Submit your completed application and all supplemental materials ****by 11:55 PM on May 2, 2021**** to be considered in the first review of applicants. This position is open until closed.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200


Advertised: Alaskan Daylight Time
Applications close: Alaskan Standard Time

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