Benefits Specialist

Apply now Job no: 516779
Classification:Human Resources Professional 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW Human Resources
Location: Anchorage, Fairbanks
Categories: Business/Accounting/Finance, Human Resources

Position Summary:

Come join the Employee Transitions and Benefits team in providing a comprehensive benefits program to all UA employees!

Duties:

100Responds to employee and dependent questions regarding UA benefits Schedule new employee benefits orientation. Ensure all new benefit-eligible staff and faculty are scheduled and attend orientation or otherwise receive benefit information. Ensure all appropriate benefits documents are completed and submitted within the required timeframe. Prepares for and conducts bi-weekly new employee orientation. Prepares new employee packets. Conducts benefits briefings for potential new hires. May meet one-on-one with new hires regarding benefits eligibility and enrollment. Maintains medical leave database, including reports, processing and distribution of documents and notifications, and initial approver. Sends out approval or denial notices in a timely manner and reports to Senior Employee Transition and Benefits Specialist. Maintains FML files in accordance with HIPAA and standard privacy practices. Documents FML files with all communications regarding each FML request and its status. Responsible for meeting timelines, tracking and processing FML actions and following through on requirements. This position is responsible for making independent decisions regarding approval of medical leave and advises staff/faculty regarding FML. Conducts employee experience interviews and tracks reasons why employees decide to leave. Sends out appropriate employee experience survey packets to all terminating employees. Submits COBRA eligibility information using the current UA process in accordance with timeline requirements. Develops and updates the UA COBRA notification process and administers documents to provide notice of eligibility to current COBRA vendor, ensuring all eligible employees receive COBRA information and application within the legal timeline. Maintains appropriate logs. Retirement verifications - approves and processes all distribution requests for retirement funds for UA employees. Performs other duties as assigned.Essential

If you love to help people in tangible ways, and do your best work as a part of a team, this might be the job for you! The Employee Transitions and Benefits team at the University of Alaska is looking for a motivated team member to help us serve all employees in the UA system. 

This position may be filled in Anchorage or Fairbanks.

Knowledge, Skills, and Abilities:

Knowledge of one or more human resources functional areas.
Ability to review and analyze documents for accuracy and compliance with regulations.
Ability to analyze issues and apply understanding of University, federal and state requirements to a variety of other human resources functions.
Demonstrated ability to use standard computer applications, to include intermediate skills with Microsoft Office and Google Suite applications.
Ability to understand and apply rules, regulations and policies as they relate to human resources functions.
Ability to apply and understand basic human resources principles.
Ability to communicate effectively both orally and in writing.
Ability to analyze situations.
Ability to establish and maintain professional working relationships.
Must be able to analyze problems and develop strategies for resolution
Must be able to prioritize workload independently and meet multiple deadlines
Must be flexible and able to work in an environment of change
Must be able to foster a collaborative team environment and build relationships.
Provide recommendations for actions and improvements to current processes.

Experience:

Minimum of one year of professional human resources experience.

Required Education or Training:

Bachelor's degree in Human Resources and one year professional human resources experience, OR an equivalent combination of training and experience.

This is a full-time, Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

To Apply:

Please submit a cover letter, resume and three (3) professional references.  To ensure consideration for this position, please apply by 11:59 p.m. on Sunday, May 9th 2021. The first application review will occur on May 10th 2021.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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