Personnel Technician I

Apply now Job no: 516667
Classification:Human Resources Technician 2
Grade:Grade 76
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW Human Resources
Location: Anchorage, Fairbanks, Juneau
Categories: Administrative/Personnel, Office/Clerical, Human Resources

Position Summary:

The University of Alaska Office of Human Resources is seeking a motivated team member with experience in an administrative and data entry role to join our high-performing team. If you have attention-to-detail and enjoy working with people, this may be the job for you!  This position may be filled in Anchorage, Fairbanks, or Juneau.

Duties:

100Job Form Review: Ensures compliance with applicable policies, procedures, and regulations. Coaches departments on how to make corrections. Responsible for assuring all required paperwork is submitted correctly before entry into the system. Complete or correct any necessary data on job forms. Data Entry: Interpret information from personnel documents and complete data entry into Banner. Enters job forms for 1-2 different employee types. Enters other basic HR data such as W-4's, address or name changes, etc. Review data entry. Make corrections as needed. Assist with benefit data entry as requested. Electronic Processing: Process Electronic Personnel Action Forms (EPAF's) for primary employee type. Provides input for EPAF references. Provides basic assistance with NextGen form submission. Reviews, processes, and rejects NextGen forms as appropriate. International: Review and correct international I9's for compliance. Training: Assist with preparation of training materials for primary employee types. Provide one-on-one training as needed. Provide input to applicable sections of HR Coordinator Resources. Customer Service: Provide information and technical assistance to HR Coordinators. Communicate and resolve discrepancies with departments, requesting additional information as appropriate. Know when to escalate unusual or problematic issues internally or to other teams. Respond to assigned Spoke requests in a timely manner. System Enhancements & Efficiencies: Assist with testing of HR systems by following steps on provided testing plan.Essential

 

The Personnel Technician will perform data entry for all personnel information of employees. This position will maintain records for employees.

Knowledge, Skills, and Abilities:

Ability to achieve in depth understanding of primary employee type (i.e. student, faculty, etc.).
Have general knowledge of all other employee types and actions.
Ability to analyze HR documents for accuracy and compliance with regulations.
Have basic knowledge of HR including recruitment processes, payroll, budget and benefits.
Have basic knowledge of HR compliance and regulatory requirements.
Must have a solid understanding of the University of Alaska system and how information flows between and impacts different functional areas.
Must be able to explain processes and procedures to end users in an effective manner.
Requires proficiency with data entry and accuracy using Banner.
Must be able to use spreadsheets, word processing, and email programs.
Must be able to adapt to new system interfaces and technological tools with ease.
Able to do research to resolve questions on policy or procedure.
Basic levels of analytical and problem-solving skills.
Must be able to prioritize workload and meet deadlines under stressful situations.
Must have a high level of organizational skills.
Must have the ability to review work, identify errors, and make corrections in a timely manner.
Must be flexible and able to work in an environment of change.
Must be able to foster a positive and collaborative team environment.
Able to communicate in a positive and collaborative manner.

Typical Experience:

Minimum of one-year experience in HR related activities, specifically data entry functions; general HR accounting experience; or, highly focused customer service experience.

Required Education or Training:

High School Diploma and some college coursework (on-year) in Human Resources or related field, or an equivalent combination of training and experience.

To Apply:

Please submit a cover letter, resume and three (3) professional references.  To ensure consideration for this position, please apply by 11:59 p.m. on Sunday, April 11th 2021. The first application review will occur on Monday, April 12th 2021.

Employment Type:

This is a full-time, Grade 76, minimum $19.34/hr, 12-month position complete with a competitive salary and UA employee benefits package.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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