Fiscal Manager - UARC and WATC
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Classification:Fiscal Professional 2
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Geophysical Institute
Categories: Business/Accounting/Finance, Office/Clerical
Fiscal Professional sought to join dedicated professional researchers at the Geophysical Detection of Nuclear Proliferation (GDNP) University Affiliated Research Center (UARC) - one of fourteen, not-for-profit UARCs providing subject matter expertise to the United States Government. The successful candidate will primarily manage, monitor, and advise restricted fund activity; she, he, or they will be responsible for creating, managing, and performing accounting, budgetary, and fiscal functions while following established policies and procedures within Federal Acquisition Regulations (FAR), University of Alaska Fairbanks, Geophysical Institute and the UARC. The position is responsible for monitoring fiscal activity and for maintaining accurate records for multi-million-dollar contracts. ***US CITIZENSHIP IS REQUIRED FOR THIS POSITION. TO BE CONSIDERED FOR THIS POSITION, PLEASE LIST YOUR CURRENT CITIZENSHIP STATUS IN EITHER YOUR COVER LETTER OR RESUME***
10 Office Management (Administrative):
Assist with and/or organize conferences and meetings; including the creation of reports and presentations for dissemination, video-teleconferencing, and associated conference/meeting needs. Essential
20 Data Analysis and Reporting (Fiscal):
Prepare and submit the staff budget, management, and expenditure activity for UARC and WATC leadership approval.
Prepare all GDNP UARC and WATC Contract Data Requirements List (CDRLs), such as; annual budget development, business plans, worksheet analyses, reviews, and reports.
Analyze expenditures and submit corrective budget and/or accounting adjustments as needed; including preparation and submission of budget revisions, journal vouchers, and labor redistribution.
Collect/compile financial report deliverables required by agencies and UA offices, provide any other information required by funding agencies.
Work with GDNP UARC and WATC management to obtain appropriate support documentation and signatures on Department Authority Forms, Restricted Fund Notification Forms, 60-day Cost Transfer Memos, journal vouchers, budget revisions, and labor redistribution.
Negotiate contracts and subcontracts by performing cost oversight, writing price negotiations, obtain cost and price data and perform cost and price analysis where required.
Conduct contract surveillance and provide reports for monitoring contractor performance.
Conduct cradle to grave procurement oversight by analyzing transactions, developing evaluation plans, cost and price data for make-or-buy recommendations, ensuring compliance with solicitation data, conduct and analyze bid/proposal opening/closing, and prepare written determinations of award.
Responsible for interpreting contract language and for monitoring performance against contract requirements.
Responsible for contract (and subcontract) close-outs and contract (and subcontract) terminations.
Negotiate domestic and foriegn contracts, subcontracts, memorandums of understanding (MOUs), and agreements.
Issue subcontract modifications, authorizations to proceed, change orders and renewals as needed Essential
20 Grant Liaison (Fiscal):
Troubleshoot award and extension issues along with providing contract information to GDNP UARC and WATC management and external funding agencies (customer and sponsoring Department of Defense [DOD] agencies).
Troubleshoot, then implement coordinated solutions for over/underruns, budgetary, and grant/fund problems.
Apply problem-solving and analytical skills to complex and multifaceted problems. Essential
50 Grant Management (Fiscal):
Maintain up-to-date and accurate financial/management records for contracts. Use University of Alaska (UA) accounting system (Banner) and financial data retrieval to analyze, monitor, and interpret expenditures; identify/initiate corrective measures to reconcile problems to bring financial data into compliance with applicable regulations.
Review purchase requisitions, job forms, effort certifications, and sub-award paperwork to determine allowability and fund availability prior to establishment.
Develop financial projection process/system for the Geophysical Detection of Nuclear Proliferation (GDNP) University Affiliated Research Center (UARC) and Wilson Alaska Technical Center (WATC) contracts, to include; labor projections, budget estimations and directed financial reports in coordination with Principal Investigators (PI’s).
Analyze funding agency award packages, including terms and conditions, along with associated proposal and budget, for consistency and accuracy; make recommendations to GDNP UARC and WATC management on the course of action on any recognized issues.
Prepare and submit applicable information for contract and budget revisions for fund set up.
Determine appropriate contract methods and types for subcontracts by reviewing all aspects of prime and sub requirements.
Determine applicability of clauses and special provisions, to include flow-downs to prime and subcontractors. Essential
Advanced knowledge of rules and regulations associated with fiscal activities, and ability to interpret these rules and regulations. Knowledge of Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards (CAS).
Knowledge of an area of fiscal specialty (e.g. debt management, tax compliance, business planning).
Expert management skills.
Ability to communicate effectively verbally and in writing.
Knowledge of and ability to use Banner and finance software.
Ability to develop/design improvements to accounting processes.
Ability to design and introduce fiscal programs and systems having system-wide impact.
Knowledge of restricted funding and ability to maintain records proficiently and prepare reports for UARC/WATC management and funding agencies.
Ability to recommend and provide solutions to inquiries regarding restricted funds.
Experience in negotiating domestic and foreign contracts, subcontracts, MOUs, and/or agreements.
Customer service and general office experience.
Required Education and Experience:
Bachelor’s degree in accounting or related field and 2 years progressively responsible professional or management fiscal experience, or an equivalent combination of training and experience.
A Master’s degree or professional licensure (e.g. CPA, CFM) and 3+ years of experience is preferred.
As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.
To ensure consideration, please apply prior to the review date. This position will be physically located at the UAF campus in Fairbanks, Alaska. While there may be a current opportunity for remote work, the successful finalist will be expected to report to duty at the UAF office no later than 60 days from written notice provided by the university. ***US CITIZENSHIP IS REQUIRED FOR THIS POSITION. TO BE CONSIDERED FOR THIS POSITION, PLEASE LIST YOUR CURRENT CITIZENSHIP STATUS IN EITHER YOUR COVER LETTER OR RESUME***
To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.
Please submit your application no later than 4/12/2021 at 11:55 PM Alaska Time. The review of this posting will start on 4/13/2021. This posting will be closed once it is filled.
If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-6498.
Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact GI HR at 907-474-6498.
Advertised: Alaskan Daylight Time 01 Apr 2021
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