Apply now Job no: 516529
Classification:Fiscal Technician 4
Work type: Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:Associate VP Finance
Seeking a Fiscal Technician to serve as the financial and administrative point of contact for our department. We invite applicants who have a strong knowledge of purchasing/fiscal policies and procedures to apply for this exciting opportunity. Candidates should have strong attention to detail, excellent communication and multi-tasking skills, and the ability to work in a team-oriented and deadline-driven environment.
10 Critically review and reconcile program records with Banner. Retrieve and analyze general ledger reports, and data exports and documents using Banner, OnBase, TOAD and Excel. Research, analyze and investigate discrepancies by utilizing existing data queries and reviewing supporting documentation to identify information specific to the scholarship to determine appropriate action. Provide customer service and advise campuses on corrective measures to ensure timely and accurate payments. Reconcile and ensure proper classification of Pro-card and Travel Card purchases. Prepare departmental Automated Clearing House (ACH) transactions, cash receipts and reconciliations of impacted accounts. Essential
15 Serve as Travel Coordinator for the department. Assist travelers with preparing travel requests, booking travel, and submitting the expense report. Train travelers in the travel system as needed and work closely with the Central Travel Office to resolve any issues. Assist travelers with obtaining a corporate travel card. Must have ability to interpret, understand, and communicate UA travel policies and regulations. Essential
30 Support the department’s fiscal operations and budget. Review, research, project, analyze, and report to leadership regarding current budget status and projections within the department. Compile financial expenditures to assist with the preparation of the monthly management report. Forecasts expenditures, especially as it relates to marketing activities and any budget carryforward. Responsible for submitting budget revisions and labor redistributions when necessary.
Evaluate and reconcile any unusual transactions, and ensure charges hit the proper fund, organization, account and program code. Reviews reports for consistency and accuracy. Submit journal vouchers for corrections timely. Assist with projections and compiling budget analysis. Ensure accuracy and completeness for year end closing transactions including recording of accruals and payables.
Apply problem solving and analytical skills as necessary to resolve issues. Develop methods and procedures to enhance operational efficiencies, and increase accountability with regard to report specifications, reporting, and system timeliness. Essential
40 Serve as the financial and administrative point of contact. Execute procurement transactions of varying complexity to include: purchase orders, blanket purchase orders (BPO’s), direct pays, reimbursable service agreements (RSA), representational allowances, and journal vouchers (JV). This includes determining and selecting the proper procurement methods, clarifying requirements while working with multiple vendors.
Serve as departmental Pro-Card holder. Review and collect physical receipts to classify Banner expenses appropriately and timely. Research and respond to appropriate groups on required documentation to ensure timely payment. Track open encumbrances to ensure completion and release those no longer needed.
This position involves high volume and transactions that can be time critical with deadlines and fiscal year requirements. Responsible for updating the department on procurement policy and procedures as warranted. Essential
5 Assist with annual audit by preparing required documentation related to financial transactions, budgets and balances. Essential
The UA Scholars Program and the Education Trust of Alaska are seeking a dynamic individual interested in working in a challenging environment on all aspects related to fiscal operation to join our team, one of UA's most unique and high caliber departments. The Education Trust of Alaska, Alaska 529, and the UA Scholars Program report to the Chief Treasury Officer in the University of Alaska’s system office. The incumbent will work closely with leadership to promote and enhance the program's mission.
The department administers the single largest program in the system--the Education Trust of Alaska with its over $10 billion 529 education savings program and the University's largest enrollment management program--the UA Scholars Program which distributes over $3 million in scholarships each year. The department ensures that the University is meeting its fiduciary obligations, avoids additional liability, and mitigates issues as they arise. This requires high caliber staff who can work effectively with many groups (internal and external) in processes and policies that support the purpose of the programs.
The Education Trust of Alaska has contracted with an external Program Manager (T. Rowe Price is a leading national, mutual fund investment firm) to provide recordkeeping, customer service, marketing, and investment management for the Section 529 college savings program. Section 529 programs are savings vehicles that allow families to save for future education expenses in a tax-advantaged way. The department's role is to set policy, procedures, and long-term strategies for the program and then manage the Program Manager relationship to ensure compliance with approved policies and procedures. Additionally, since the program enjoys certain federal tax advantages the program is highly regulated by such entities as the SEC, MSRB, and IRS. The program must remain in compliance at all times with regulations and the department must stay in tune with the regulatory environment and adapt the program as necessary to remain a qualified program.
Knowledge, Skills, and Abilities:
Advanced knowledge and ability to interpret and apply University of Alaska System Office policies and procedures as they relate to accounting, travel, and Generally Accepted Accounting Principles (GAAP). Advanced knowledge of large automated accounting systems including understanding the relationship between the various accounting elements and data tables. In-depth knowledge and experience with accounts payable and accounts receivable processes.
Must have strong organizational and customer service skills, and pay close attention to detail and experience working with confidential information. Must be proficient with electronic spreadsheet tools and database development to retrieve data from the financial accounting system and be able to analyze and interpret results. Evaluate transactions, research and investigate to ensure payments are made and transactions are processed accurately. Work closely with the associate director and Universities to determine appropriate resolution. Identify new services or opportunities for process improvement. Excellent follow up and follow through skills. Must be an excellent communicator with the ability to work independently as well as part of a team. Ability to multitask and prioritize projects and activities to meet deadlines in a fast-paced work environment is critical. Must have demonstrable experience with purchasing and reconciliations. Ability to work with complex systems and accounts to analyze, interpret, and forecast expenditures. Must have strong analytical and problem solving skills.
Three years of relevant experience.
Required Education or Training:
Associate’s degree in applied Accounting or related field, or an equivalent combination of training and experience is required. Bachelor’s degree preferred.
Please submit a cover letter, resume and three (3) professional references. To ensure consideration for this position,
please apply by 11:59 p.m. on Wednesday, April 14th 2021. The first application review will occur on April 15th 2021.
Type of Employment:
This is a full-time,
Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Daylight Time 01 Apr 2021
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