Apply now Job no: 516512
Classification:Fiscal Professional 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Office of the Provost
The Office of Sponsored Programs is seeking a dedicated full-time, term-funded, Grant Officer. This position works closely with the Office of Sponsored Programs Managers and oversees advanced post-award activities.
25 Analysis of Award and Internal Financials: Perform complex, specialized auditing of financial, programmatic functions, and/or systems. Work includes independent examination and analysis of risks, internal controls, complex reports, records, financial statements and/or systems for accuracy, completeness and conformance to guidelines and statutes. Resolves audit findings with A-133 auditors and external reviewers.
Analyze, interpret and manage financial accounting data on Banner Finance system. Create and analyze Excel spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions.
Ensure UAA compliance with financial accountability requirements and institutional financial commitments for sponsored programs and other restricted funding as demonstrated through reports submitted to sponsoring agencies, maintenance of auditable records, and diligent monitoring of project expenditures. Review restricted fund accounts for overrun projects, budgetary and interfund problems, and expired projects. Reconcile accounts receivable balances as mandated in UA Administrative and Accounting Manual. Review expired restricted funds for inappropriate costs. Review indirect cost calculations and distributions codes on Banner. Review expenditures for compliance, file closing reports, track completion of technical reports, submit contract and grant close-out paperwork and reports. Essential
25 Oversight of Specific Post-Award Activity: Responsible for managing and oversight of the post award grant and contract activities for a major, complex academic unit/College/Department. These complexities include large federal funding research projects with difficult financial reporting. Performs high level financial work including budget oversight, financial planning and financial management.
Communicate as necessary with Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of OMB Circulars, Cost Accounting Standards, GAAP, award restrictions and agency expectations, UA and UAA policies and procedures, and generally accepted cost standards for Institutions of Higher Education. Consultancy support and liaison between sponsoring agencies and Principal Investigators on budgetary, procedural, programmatic, and payment management. Essential
45 Performing High-level Post-Award Actions: Review of accounting and record keeping required to process account setups using Banner Finance system; audit, and approve grants and contracts expenditures from inception through completion of project. Manage, monitor, and administer post-award activities for departments to include account setups, revisions, effort reporting, billing, and cost transfers for grant and contract activity. Approves and is signatory authority for expenditures, purchases/transactions via workflow, travel, and other financial systems. Reviews and approves lower level employee grant setups.
Process billings, subawards, account corrections, and closeout and report compliance in a streamlined, accurate, and responsive manner. Develops, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, checks salaries, performs projects. Prepares standard and non-standard reports, annual, quarterly, and monthly budget reports, budget forecasts, and performs monthly and fiscal year-end closing processes.
Monitor individual grant activity for allowability, allocability, reasonableness, consistency to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, or agency requirements. Essential
5 Other Duties as Assigned as related to the Office of Research Essential
The Grant Officer in Office of Sponsored Programs provides advanced support to the Office of Sponsored Programs regarding post-award activities. Regularly reviews and provides insights on the revenue and expenditures associated with external awards.
This position is a Full-time, term-funded
Grade 80, ($58,698/yr) DOE, 12-month position complete with a competitive salary and UA employee benefits package.
Financial: Knowledge of spreadsheet and database development, and query development specific to financial or budget analysis. Advanced knowledge of accounting theory and generally accepted accounting principles (GAAP). Knowledge of management and back-office functions associated with external grant management and accounting.
Ability to manage human resources related activities including but not limited to preparation of HR related documentation and knowledge of HR protocols/practices. Broad office management skills are strongly preferred supported by a positive friendly communication skills. Ability to lead junior staff or student assistants.
3 years professional fiscal experience or an equivalent combination of training and experience
REQUIRED EDUCATION OR TRAINING:
Bachelor’s degree in accounting, statistics or related field.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Daylight Time 07 Apr 2021
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