Reconciliations Technician

Apply now Job no: 516437
Classification:Fiscal Professional 1
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VCAS Financial Services
Location: Anchorage
Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical

Position Summary:

UAA Financial Services is looking for a Reconciliations Technician to prepare and reconcile the Anchorage depository accounts. This position is also responsible for monitoring electronic payments for UAA and assuring their validity. This position will work closely with the UAA Office of the Bursar and Statewide Cash Management.

Duties:

10Prepare reconciliations for UAA's Balance Sheet Accounts. Monthly general ledger reports are pulled after notification of month end closure. Reports are formatted to electronic spreadsheets, sorted and some account/fund combinations are forwarded to designated university staff members for reconciliation and report submission. The remaining accounts are reviewed for accuracy and compliance with the institutions policies and procedures and established accounting guidelines. Every entry must be addressed, and extensive research is often necessary to ensure that transactions are properly recorded. All discrepancies must then be resolved appropriately, either by Journal Voucher preparation, or by requesting action by other personnel or departments. Follow up is essential to ensure all reports are submitted and required corrective actions are carried out. This is a monthly function, with quarterly reporting to Statewide Fund Accounting within required deadlines. Must be available to answer questions pertaining to entries from both affected departments and managing offices. Must be able to advise or suggest appropriate accounts for specific use. Monitoring needs to be ongoing to ensure entries are moved to the appropriate revenue/expense accounts in a timely manner.Essential
10Record credit card and bank charges to appropriate departmental expense accounts.Essential
25Audit, Correct and Advise. Review all daily cash related transactions from Cashiering, A/R, Grants and Contracts, on-campus departments with cash-handling authority, extended sites and satellite campuses. Identify discrepancies and determine appropriate course of action, including instruction on procedures, corrections with Journal Vouchers, or reporting to higher authority. Receive and investigate any bank corrections. Determine the source of the error, and advise on proper procedure or recommend corrective measures. Receive and investigate any disputed credit card charges for any of the UAA electronic merchant accounts. Refute the charge back with documentation or make accounting entries to offset the charges.Essential
25Monitor electronic payments. The electronic payments must be reviewed daily. Closed accounting batches for the prior day (inc. weekends) must be finalized i.e. approved for reporting in the university's financial accounting system. Data from the supporting companies/organizations must be accessed for comparison with UAA reported transactions, and to ensure that appropriate deposits are made promptly to the designated financial institution. All discrepancies must be quickly identified, resolved and recorded. This involves research of data that is collected by different sources and summarized on various time lines so that totals are seldom the same, contact with students and other customers, research online and via telephone with bankcard service banks, and contact with financial system personnel. Overlap and delays must be taken into account, and detail verified on three to four systems before any corrective measures can be taken. Reporting of any anomalies in the system to systems experts, and notification of customers is important.Essential
25Prepare reconciliations of the Anchorage Campus depository accounts, first by downloading special reports from SW Financial Systems (with an average of 8000 transactions), pulling SQL reports and creating spreadsheets w/pivot tables, etc. (summarizing 300+ cashier session deposits monthly), reports from the Banner System General Ledger (averaging 7,000 individual entries), cash flow reports from 5 community campuses, as well as the hard copy backup for all of the daily cash related transactions from Cashiering, Grants and Contracts, Bookstore, on-campus departments with direct cash-handling authority, and extended sites and satellite campuses (which can include 20 individual cashiers), and bank statements directly from the university's financial institution (averaging about a thousand transactions and $7.5M monthly). This massive amount of data must be organized in a concise and logical order, and then analyzed in detail to ensure all reported money is deposited accurately and timely, and compliance with university rules and regulations. Any discrepancies must be corrected promptly which often entails in depth research and investigation, including direct contact with students, financial institutions, and University staff. The data, with corrections in place, must then be summarized into a proscribed format in accordance with SW Accounting Procedures, presented for approval and forwarded to the SW offices within specified time lines.Essential
5Training other University personnel from outlying campuses in reconciliation procedures, proper reporting, and as a reinforcement of cash handling procedures. On call to answer questions regarding posting or misapplication of moneys, banking issues and corrections, Banner research, and correction methods. Often function in a liaison capacity between cashiering/accounts receivable and other departments.Essential

KNOWLEDGE/SKILLS/ABILITIES:

Generally Accepted Accounting Principles (GAAP)
General accounting and auditing practices and fund accounting; banking and cash handling knowledge/skills
Proficient computer skills in spreadsheets, databases, downloading from networks, secure Internet sites, and banking
Training skills with the ability to explain policies and procedures
Communicate effectively, both verbally and in writing
Interpret and analyze financial documents.
Organizational skills with the ability to work with a high volume and high degree of accuracy.
Ability to work independently and as a member of a team

TYPICAL EXPERIENCE:

2 years experience in an accounting/financial setting.
General knowledge of cash management and banking principles.

REQUIRED EDUCATION OR TRAINING:

Bachelor's degree in Accounting or related field, or an equivalent combination of training and experience related to position duties and responsibilities.

This is a full-time, Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

To ensure consideration, please apply no later than March 11th at 11:55 pm, Alaska Standard Time. Initial review of applications will begin on March 12, 2021.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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