Fiscal Professional 2 - IARC and GI

Apply now Job no: 516413
Classification:Fiscal Professional 2
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Intl Arctic Research Center
Location: Fairbanks
Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

The International Arctic Research Center (IARC) and the Geophysical Institute (GI) seeks a dynamic, engaging and knowledgeable Fiscal Professional to join our team. This position is crucial in the infrastructure of the IARC and the GI Business Offices. This position works closely with the IARC and GI Fiscal Managers, Research Faculty, staff and students not only within IARC and GI, but also with collaborating institutes. This position would primarily monitor/administer assigned restricted fund activity (pre and post-award), responsible for creating, managing, and performing accounting, budgetary and fiscal functions; following established policies and procedures within the UA, GI and IARC. This position is responsible for monitoring this activity and for maintaining accurate and complex records.


10Data Analysis & General Accounting: Analyze requirements to make corrective budget and/or accounting adjustments - prepare and submit budget revisions, journal vouchers, and labor redistribution. Work with departmental researchers and administration to obtain appropriate support documentation and signatures on Department Authority Forms, Restricted Fund Notification Forms, 60day Cost Transfer Memos, journal vouchers, budget revisions, and labor redistribution. Summarize and compile data and prepare ad hoc reports for use by UA/UAF administration, GI Business Manager, Senior Accountant, and funding agencies in restricted fund assessment. Track, update, and maintain assigned funded projects. Collect quarterly/final report deliverables required by agencies, provide any other information required by funding agencies, and other duties as assigned. Work as directed by Senior Accountant on department year-end close-out activities; in/external audit responses; and other duties as assigned.Essential
10Recharge Centers: Manage financial activity of assigned recharge and/or enterprise center(s). Prepare yearly recharge and/or enterprise center rate proposals (annual budget development), business plans, worksheet analyses, reviews and reports. Work with the center''s supervisor to insure expenditures do not exceed revenue. Monitor, analyze, and interpret center activities and make recommendations; project accurate shop hourly rates, revenue, and expenditures to maximize revenue return. Oversee and resolve issues regarding approval of submitted rate proposals and budgets.Essential
20Audits: Reviews project scope of work, project subcontract, in-kind and match required for projects and necessary renewal/extensions to complete projects. Audits award packages for consistency and accuracy with proposed scope of work. Interprets and applies complex rules and regulations such as UAF Policies and Procedures, SW accounting manual and procedures, Federal Acquisition Regulations, OMB Circulars A-21, A-110, A-133, Cost Accounting Standards, GAAP, GASB, UA Disclosure Statement and various foreign agency accounting rules, regulations, and policies.Essential
20Liaison: Post-award point-of-contact for funding agencies, departmental researchers, and other campus departments on budget, grant management, fiscal, financial, and accounting matters on assigned restricted awards. Troubleshoots award and extension issues along with providing general restricted fund information to PIs, UA staff, and funding agencies. Applies problem solving and analytical skills to complex and multifaceted problems. Train/lead departmental co-workers in post-award grant/contract and financial management activities.Essential
40Grant Management: Responsible for administration of external grants/contracts, along with any associated match/cost share requirement for assigned awards of all types (grants, cooperative agreements, contracts and other) and all funding sources (Federa-State-Private-Foreign and pass-thru). Analyze funding agency award packages, including terms and conditions, along with associated proposal and budget, for consistency and accuracy; make recommendations to PI and management on course of action on any recognized issues. Prepare restricted grant/budget revisions for grant/fund setup; establish grant (FRAGRNT) and budget (FRAPROP) on University of Alaska''s (UA) accounting system (BANNER). Maintain up-to-date and accurate financial/management records of restricted awards. Use UA accounting system and financial data retrieval (TOAD) to analyze, monitor, and interpret expenditures; identify and initiate corrective measures to reconcile problems to bring financial data into compliance with University and Federal regulations. Review purchase requisitions, job forms, timesheets, effort certifications, and subaward paperwork to determine allowability and fund availability prior to establishment. Resolve over/underruns, budgetary, and interfund problems. Assist researchers, staff, and PPAs in the determination and projection of effort certification percentage allotments and monitor effort on an ongoing basis. Coordinate and interface with UA staff on budget, management, and expenditure activity.Essential


Knowledge of GAAP and Cost Accounting Standards (CAS). Experience interpreting Federal-State-Private-Foreign agency requirements, procedures, terms/conditions, understanding of sponsored programs, FARS, OMB circulars (A133, A21, and A110), Code of Federal Regulations, and University Disclosure Statement.

Experience tracking and analyzing cost transactions and funds. Experience analyzing, interpreting, and forecasting expenditures. Experience with restricted and unrestricted funding. Experience with and understanding of income-expense enterprise, fund accounting, pre-award/post-award and fiscal activities. Skills with and understanding of spreadsheet/database development, financial reporting, business office functions and operations, pre-/post-award management and accounting activities. Knowledge of cash management and handling, office procedures, and data retrieval systems.

Ability to interpret and apply University Statewide Accounting Manual and Procedures. Understanding and knowledge of human resource and payroll practices.

Experience and skills with enterprise accounting system, personal computers, standard business machines and associated software. Experienced with the use of word processing software.

Ability to take initiative and work effectively and accurately in a fast-paced work environment with limited supervision, under tight deadlines - efficiently and with a high level of accuracy. Ability to recommend and provide solutions to inquiries regarding un/restricted funds.

Organizational/prioritization skills to maintain and meet deadlines. Ability to communicate effectively verbally and in writing. Customer service skills to work collaboratively with general public, funding agencies, university and departmental staff. Ability to prioritize projects and see through to completion. Strong attention to detail.

Ability to lead and train new employees and co-workers for effective cross-training of sponsored programs and business office functions. Reliability in attendance with strong work ethic is essential for success in performance of this position's responsibilities.

Required Education and Experience: 

Bachelor's in Accounting, Business Administration or an equivalent combination of training and experience.

Strong background in accounting and federal fund contracting with 2 years experience in grant/contract management in sponsored programs, accounting, and business office settings.

Demonstrated experience with financial requirements governed by award documentation.

Preferred Experience: (Minimum of 1 year prior experience with the following)

Award set up and post- award related functions.

Experience in transaction monitoring and error resolution

Experience with Banner/Finance Research

As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

Application Process:

To ensure consideration, please apply prior to the review date. This position will be physically located at the UAF campus in Fairbanks, Alaska. While there may be a current opportunity for remote work, the successful finalist will be expected to report to duty at the UAF office no later than 60 days from written notice provided by the university. Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position. 

To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  Please submit your application no later than 3/14/2021 at 11:55 PM Alaska Time.  The review of this posting will start on 3/15/2021. This posting will be closed once it is filled.

If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-6498. 

Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact GI HR at 907-474-6498.

Advertised: Alaskan Standard Time
Applications close:

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