Senior Fiscal Officer

Apply now Job no: 516406
Classification:Fiscal Professional 4
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC Student Affairs
Location: Anchorage
Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical

Position Summary:

The new Campus Services division within Student Affairs brings together UAA’s portfolio of revenue generating enterprises: Parking Services; Housing Facilities and Finance; Campus Dining; General Support Services; Event Services (which includes the Alaska Airlines Center and the Wendy Williamson Auditorium); the UAA ecommerce textbook store; and the Campus Gearshop. In aggregate, Campus Services generates approximately $14.2 million in annual gross revenue, and provides accountability and oversight of another $4 million in annual contracted dining and textbook revenue. Campus Services seeks a dynamic fiscal leader to help guide the division’s diverse business enterprises through long-term strategic growth, and post-pandemic recovery and financial sustainability. This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

Duties:

30Executive Strategic Guidance • Serve as strategic advisor in developing short- and long-term planning for Campus Services department, initially with a keen focus on Events Services (i.e., the Alaska Airlines Center, Parking Services, Summer Conferencing, and the Wendy Williamson Auditorium. • Drive and oversee technological processes and procedure improvements to improve efficiencies with accounts receivable, accounts payable, and PCI compliance. • Recommend and drive process improvements that continuously minimize bad debt over time. • Provide cost and revenue projections related to new and emerging business opportunities. • Guide the development of improved business models to expedite departments’ return to fiscally sustainable operations. • Track the progress towards financial goals and provide quarterly department-level guidance and feedback.Essential
30Financial Contracts and Vendor Partnerships • Provide expertise, advice, and recommendations to executive management on current and emerging vendor contracts including but not limited to ecommerce POS solutions, parking enforcement software and hardware, vending operations, residential campus laundry services, AAC events ticketing, and beverage pouring rights agreements. • Negotiate and manage the annual Facilities and Maintenance contract. • Support renovation and renewal projects, while continuously growing R&R and M&R reserve accounts. • Provide analysis and summary reports interpreting complex financial information that is gathered. • Support and provide guidance to executive leadership during RFP development and subsequent contract negotiations. • Perform advanced professional accounting functions. • Ensure compliance with internal and external funding and reporting requirements. • Identify, submit, and track Covid and other grant application opportunities. • Manage third-party University Center lease payments and work request costs on behalf of Facilities & Campus Services.Essential
40Division-Wide Fiscal and Human Resources Leadership • Provide oversight and guidance for work performed by front-line fiscal staff within Campus Services departments to ensure accuracy. • Ensure travel, payroll, and purchasing activities within Campus Services are carried out correctly. • Oversee all HR processes within Campus Services, including background checks, hiring processes, student worker step increase, performance evaluation completion and FERPA/Title IV training completion tracking. • Conduct quarterly accounting audits to ensure prudent financial management within departments related to accounts payable and accounts receivable. • Provide training and guidance to front-line staff in all fiscal related departmental processes. • Audit departmental management reports and provide multi-year trend analyses and forecasts. • Audit and review all Campus Services databases and spreadsheets for accuracy and fiscal accountability. • Support the development of Academic Year Guest Housing and market property leasing to improve year-over-year net revenue generation.Essential

Fiscal Professional 4 -- Senior Fiscal Officer
Campus Services
University of Alaska Anchorage

The new Campus Services division within Student Affairs brings together UAA’s portfolio of revenue generating enterprises: Parking Services; Housing Facilities and Finance; Campus Dining; General Support Services; Event Services (which includes the Alaska Airlines Center and the Wendy Williamson Auditorium); the UAA ecommerce textbook store; and the Campus Gear shop.

In aggregate, Campus Services generates approximately $14.2 million in annual gross revenue, and provides accountability and oversight of another $4 million in annual contracted dining and textbook revenue. Campus Services seeks a dynamic fiscal leader to help guide the division’s diverse business enterprises through long-term strategic growth, and post-pandemic recovery and financial sustainability.

This position reports to the Executive Director.

*This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings

Knowledge/Skills/Abilities:

Advanced knowledge of fiscal related rules and regulations. Strong ability to interpret and apply GAAP rules and regulations. Ability to lead and train front-line fiscal staff members. Advanced knowledge of spreadsheet and database development, and query development specific to financial or budget analysis. Advanced knowledge of account auditing, and municipal bed tax filing. Knowledge of rules and regulations associated with capital and operating budgets. Ability to analyze and implement process improvements.

Ability to reconcile, balance and audit records and accounts. Advanced knowledge of data management and programming. Ability to accurately create financial forecasts and manage budgets.

Typical Experience:

Advanced professional accounting experience, and computer and office experience required. Knowledge of GAAP and spreadsheet experience required, including pivot tables, and use of formulas for data mining. Experience managing data and working with software vendors to develop more efficient accounting processes. Experience with financial projections including but not limited to weighted average projections, three-year average projections and linear regression.

Required Education or Training:

Bachelor’s degree in accounting or related field and 4 years professional fiscal experience, or an equivalent combination of training and experience. Professional licensure and/ or master’s-level business training preferred (e.g. MBA, CPA, CFM).

This is a full-time, Grade 81, minimum $64,210 yearly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

To ensure consideration, please apply prior to 11:55 pm Alaska Standard Time on 03/12/2021.

*This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings

 

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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