Student Governance Fiscal Technician

Apply now Job no: 516388
Classification:Fiscal Technician 2
Grade:Grade 76
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC Student Affairs
Location: Anchorage
Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

Student Life & Leadership is looking for an experienced fiscal technician to research, reconcile, and prepare monthly financial management reports and process daily requests for financial transactions for all of UAA's fund 9 student fee budgets including USUAA, Student Media, Concert Board, and Green Fee Board. This position works with student governance organizations as they advocate for students and work to make UAA a vibrant, engaging, and fun campus.

Duties:

10ADMINISTRATIVE SUPPORT: In conjunction with the Associate Director of Student Life & Leadership, faculty advisors, and staff, support training and development of student governance organizations. Assist in training of student managers and editors on UA and UAA policy/regulations/procedures related to HR, procurement, and travel. Assist in training student managers on UA payroll and procurement policies and procedures. Support student managers in the development of effective administrative procedures.Essential
15PERSONNEL: Cost Center Clerk. Hiring documentation processing, personnel maintenance, timesheet reporting, and termination for student employees for approximately 15 student employees. Process all personnel/payroll forms; distribute and review timesheets; maintain all personnel files; monitor student staff GPA and credit level. Review petition packets, candidate packets, and volunteer applications for UAA student status and GPA.Essential
5COLLATERAL ASSIGNMENTS: As an SLL professional staff member, the Fiscal Technician will receive annual collateral assignments in up to four areas such as: Campus Traditions planning; MLK Student Appreciation planning; Bartlett Lecture Series planning; Leadership Honors and Awards planning; Native Student Services liaison; Multicultural Center liaison; Department of Residence Life liaison; Student Health & Counseling Center liaison; Disability Support Services liaison; Military & Veteran Student Services liaison; Alumni Relations liaison; Athletics liaison. Additionally, the Fiscal Technician will be asked to participate in or lead one or more departmental working group, to be determined based upon annual needs. These programs and partnerships are considered department-wide and critical to successfully carrying out the SLL mission.Non-Essential
5OFFICE MANAGEMENT: Work in an office with a high volume of student traffic; maintain property records; draft procedures. Maintain inventory of computers, electronic equipment, and other media technology. Create and implement forms and office procedures. Research, retrieve, and analyze information for use in special reports and documentation.Essential
65FISCAL MANAGEMENT: Delegated authority for all components of UAA fund 9 student fee budgets including: USUAA, Student Media, Concert Board, and Green Fee Board. Research, reconcile, and prepare monthly financial management reports and process daily requests for financial transactions. Establish, monitor, and maintain soft ledgers for all budgets. Provide budget forecasting, tracking, and reporting. This includes purchasing, monthly reports, revenue and expenditure projections, and Banner reconciliations following GAAP (Generally Accepted Accounting Principles). Responsible for travel arrangements, forms, and follow-up. Process ProCard reconciliation, employee reimbursements, direction pay requests, and purchase requisitions to Banner. Train and assist The Northern Light and KRUA student managers in billing for advertising revenue and processing underwriting sponsorships. Prepare documents, input, and monitor all aspects of Banner Finance and Student Information for the organizations. For USUAA, work with the USUAA Chief Financial Officer to provide regular budget status updates to the USUAA Assembly.Essential

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of Generally Accepted Accounting Principles (GAAP). Ability to lift up to 40 pounds and move furniture and equipment with or without reasonable accommodation. Ability to work occasional evenings and weekends. Knowledge of collection and refund procedures, as well as cash handling and control procedures. Knowledge of basic electronic spreadsheets and basic computer operation. Customer service and communication skills. Ability to maintain files. Knowledge of automated accounting systems, and electronic spreadsheets. Knowledge of bank transactions and cash control methods. Knowledge of accounting system functions or procedures (e.g. accounts receivable, accounts payable). Intermediate fiscal skills. Analytical and problem-solving skills. Verification, monitoring and reconciling skills. Ability to resolve issues. Ability to maintain accounts and data. Ability to understand fiscal and purchasing policies, rules & regulations. Intermediate computer and spreadsheet skills. Ability to provide knowledgeable answers to a multitude of questions concerning university financial procedures and policies. Interactions with students, staff, faculty, and the general public are constant. The position must remain flexible to changing priorities and maintaining work-flow to achieve each organization's goals. Incumbent must be able to communicate effectively and efficiently both verbally and in writing. Must have the ability to resolve conflicts. Must demonstrate the ability to initiate projects and provide training. Incumbent must be highly organized and able to work in an informal office atmosphere with constant interruptions.

TYPICAL EXPERIENCE:

Budget management experience needed, including accounting principles and budget forecasts. Advanced computer skills to perform word-processing, spreadsheet and database management, and website maintenance. Demonstrated educational and professional knowledge and training in Generally Accepted Accounting Principles (GAAP). Excellent time management and organizational skills to effectively manage multiple tasks simultaneously by organizing priorities and maintaining confidentiality. Must possess strong interpersonal skills, including conflict resolution and problem-solving. Ability to interact with students, staff, faculty, and the general public. Demonstrated ability to plan and organize events. Command of English language and grammar essential for producing training manuals and correspondence and producing and designing programs.

REQUIRED EDUCATION OR TRAINING:

High school diploma or equivalent. Driver's license. Two years of progressive responsibility in a fast-paced, multi-faceted office environment required. College coursework in Accounting or related field and one-year entry-level accounting experience, or an equivalent combination of training and experience. Banner, Microsoft Word, Excel, Publisher, marketing design software. Ability to work occasional evenings and weekends.

This is a full-time, Grade 76, minimum $19.34/hr, 12-month position complete with a competitive salary and UA employee benefits package.  This is an open until filled recruitment with the initial application review taking place on March 1, 2021.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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