Accounts Payable Clerk

Apply now Job no: 516365
Classification:Fiscal Technician 4
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Financial Services
Location: Fairbanks
Categories: Business/Accounting/Finance

Position Summary:

Are you the expert bill payer in your household? Pride yourself on being organized and paying your bills timely? Then, the position of Accounts Payable Clerk in UAF’s Accounts Payable office may be just the job for you! Our Accounts Payable Clerks are the people who pay UAF’s bills and keeps our vendors happy. Our team is looking for someone who possesses great math and computer skills, flourishes working at a high-volume pace, continually organizes and prioritizes their work in order to meet deadlines - all while keeping a positive attitude and being a team player. If these attributes describe you, then you may be our ideal candidate! Please apply today and become a valuable part of the UAF community.

Duties:

10Verify Independent Contractor Status 1099s and Request for Taxpayer ID# and Certification W-9s. Communicate with vendors and departments orally and in writing to request information or to answer correspondence. Document actions taken.Essential
15Construction and Lease Accounting - Verify and make payments for all construction and lease contracts administered by DDC and UAF Property. This includes but is not limited to verifying Banner encumbrances, setting up liquidations, verifying accuracy of pay estimates and assuring that construction vendors are set up correctly and have supplied all necessary tax, license and bonding forms. Review lease documents for accuracy for both regular payments, CPI increases and extensions if requested.Essential
15Perform vendor account analysis; process vendor statements, verify that vendor did receive proper payment and that voided invoices and credits are properly credited. Research and resolve problems on past due invoices, overpayments, and duplicate billings.Essential
15Prepare vendor payments (regular payments and handpays when adequate justification is documented and approved). Check vendor ID to assure payment will be sent to the proper vendor at the proper address. Prepare for entry and/or enter payment information into computer system.Essential
15Process copies of Accounts Payable purchase documents and modifications; review and verify encumbrances against purchase documents, prepare adjustments, document modifications and adjustment actions taken against purchase documents where required.Essential
15Process receiving reports from departments, verify that approval for payment has been given by appropriate authority. Process invoices from vendors, prepare for entry and/or enter receiving/invoice information into computer, match line items to purchase document, check extensions and determine payment status, take allowable discounts. Make certain account codes are correct prior to processing payments.Essential
5Assist other Accounts Payable Clerks with problem resolutionEssential
5Credit file - maintain all vendor credit invoices and balance to quarterly credit report.Essential
5Research Banner entries and increase or delete encumbrances (adjustments) as requested by departments.Essential

ABOUT THIS POSITION

This position is a full-time, Non-Exempt, Grade 78 ($23.84 an hour, DOE), 12-month position, complete with a competitive salary and UA employee benefits package.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrate proficiency with computer systems (PC), programs and applications.
Ability to organize and prioritize heavy volume of work and meet deadlines. High degree of organizational skills.
Understand and carry out general instructions and written guidelines and procedures working independently.
In-depth knowledge of accounting systems, functions or procedures and automated accounting and banking systems and electronic spreadsheets.
Research and database skills. Ability to discern from vague descriptions and where to research items.
Ability to establish effective working relationships while maintaining high ethical standards.
Ability to meet deadlines under stressful conditions.
Advanced knowledge of Statewide Accounting Procedures and Accounts Payable Procedures Manual. Ability to interpret UAF Policies and Procedures.
General Accounting Principles and Procedures (GAAP)
Ability to work well with fellow employees , other UA staff, and vendors. Ability to address complaints from vendors and departments.
Funding-specific knowledge (e.g. grant processes, unrestricted funds, private funds).

 

OTHER SPECIAL SKILLS/KNOWLEDGE NEEDED FOR THIS POSITION:

Written and oral communication skills.
Customer relations skills.
Independent judgment.
Attention to detail (e.g. make certain that account codes are correct on purchase orders and when processing payments, and on funding changes made on purchase orders, if requested by department).
Proficient data entry and 10-key skills.
Contractual obligation knowledge.

PREFERRED SKILLS:

Working knowledge of SCT Banner and bank software programs.
Substantial knowledge of BOR and UA, Federal and State regulations.
Knowledge of GAAP procedures.

TYPICAL EXPERIENCE:

At least two years of ever increasing Accounts Payable, banking, and tax related work experience.
College coursework may substitute for some of the experience. Sufficient experience to perform the essential functions.

Requires a wide knowledge of UA Policies and Procedures.

Experience working with a wide variety of individuals from various backgrounds, education levels, and position ranking.

REQUIRED EDUCATION OR TRAINING:

Requires at least two years experience of ever increasing Accounts Payable, banking and tax-related work experience.
Preferred: High School Diploma or GED
1 year college coursework in accounting or equivalent combination of training and experience.
Customer service and conflict resolution.
Bank software training.

SPECIAL INSTRUCTIONS TO APPLICANTS

Please attach a comprehensive resume, cover letter, and the names and contact information (address, email and phone numbers) for three (3) professional references. Please include copies of applicable certificates and licenses.

 APPLICATION CLOSING DATE

Applications must be received prior to 11:55 PM Alaska Standard Time on Thursday, March 11, 2021 to be considered. Applications received after this date may not be considered for this position. The first application review date will occur on Friday, March 12, 2021.  If an adequate pool of applicants is not received at that time, applications will be reviewed by date received until the position is filled.

This recruitment is Open Until Filled and successful submission of an application does not guarantee employment.

 

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

 

Advertised: Alaskan Standard Time
Applications close:

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