Auxiliary Fiscal Manager

Apply now Job no: 516359
Classification:Fiscal Professional 4
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF VCSA Admin & Central Support
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance

Position Summary:

UAF Student Affairs is seeking a talented, experienced fiscal professional to join our team. This position can be flexibly staffed: either full time year around or at a reduced contract length depending on the selected candidate's preferences.


100--Advises leadership and provides fiscal expertise, theory, guidance and analysis of auxiliary business operations. --Responsible for accounts payable/receivable, finance, procurement, procard, budget analysis, cash management, depository, fund accounting, journal vouchers, and budget revisions. --Develop and prepare annual operating budgets for the auxiliary departments in Student Affairs. --Prepares, reviews and analyzes budget reports (both short-term and long-term). --Forecasts fiscal needs and commitments. --Analyzes spending patterns and tracks revenues for all auxiliary accounts --Assist directors with the development of rate structures --Improve current processes and coordinate organizational procedures for optimized efficiency and productivity --Responsible for evaluating financial alternatives and recommending appropriate action to the associate vice chancellor. --Provide trends analysis and analyze available budget information from various sources for use in making recommendations on budget allocations, staffing levels and space usage. --Sets direction and policies for internal business processes and procedures in compliance with university/federal/state and private rules and regulations for fund/general accounting practices. --Position has signature authority of auxiliary business transactions. --Monitor departments to ensure that proper reconciliation of accounts occur as well as all BOR, UAF, GAAP and local/state and federal accounting practices are followed. --Update leadership on past, current and future fiscal impacts in all areas of the budget. --Provide data to senior administrators on a regular basis so that sound business decisions may be made on behalf of the division and UAF. --Provide a common sense approach - and when necessary a creative approach to challenges and issues as they arise. --Forecast expenditures and revenues under various scenarios in order to develop financial pro formas and other fiscal planning documents as needed. --Take a leading role in the preparation of the departments' business plans to guide the strategic direction and assess the impact of policy and operational decisions. --Recommend and develop new internal procedures for administration and fiscal functions. --Apply problem-solving and analytical skills to improve operations, increase efficiency, and create transparency and understanding regarding the budgetary status of RL. --Develop processes and procedures to allow for greater workflow and efficiency. --Document processes in a manual. --Monitor,review and reconcile ProCard activity weekly to ensure allowable charges on orgs/program codes, review expenditures to ensure accuracy and adherence to UA policy. --Enter purchase requisitions, requesting call numbers on blanket purchase orders, making payments on existing purchase orders, and verifying payments as required. . --Ensure compliance (interpret and apply) with University policies, regulations, and procedures, as well as state and federal regulations. --Monitor and report on internal and external contracts, primarily in the areas of facilities improvement projects and related activities. --Interpret and apply the Statewide Accounting Manual, University and funding agencies policies/procedures. Analyze and implement improvements. --Identify and reconcile diverse accounting problems and information.Essential


--Advanced knowledge of accounting and auditing practices; (GAAP), accounting theories, advanced skills in using computer spreadsheets, word processing and presentation software, analytical and statistical report preparation and financial databases.
--Advanced knowledge of the principles, practices, rules and regulations associated with financial, budget administration, and accounting controls/ principles and Cost Accounting Standards (CAS).
--Familiarity with integrated accounting and management systems. Knowledge of complex spreadsheets, electronic databases and query development necessary for financial budget and statistical analysis
--Excellent written and oral communication
--The ability to lead and apply pertinent local, state, and federal related rules and regulations to daily work - procedures and techniques.
--Ability to work effectively and collaboratively with diverse staff
--Ability to steward an organizational culture that embraces diversity, equity, and inclusion
--Strong organizational skills, time management and work prioritization skills required.
--Ability to multi task and deal with unexpected situations as they occur.
--Ability to recommend actions for improvements to current processes and implement changes.
--Supervisory experience
--Demonstrated ability to use independent judgement to address varied situations and complex problems.
--Ability to maintain confidentiality.
--Preferred: Familiarity with Banner, TOAD, and QMENU/QADHOC


--Minimum of 4 years of progressively responsible professional fiscal experience, or an equivalent combination of training and experience. --Experience with governmental budgets, accounting systems, and business operations.
--Preferred: Experience with university budgets


Bachelor's Degree in accounting, statistics, business or related field, or the equivalent combination of training and experience.


This position is a full-time, 40 hours per week, 12 months per year, salaried position at Grade 81.  At full time year around, the starting annual salary is $64,209.60 ($30.87 hourly equivalent) depending on experience. This position is flexible and open to reduced contract lengths or reduced hours. The position is complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.


Complete the UA online application, attach a resume, attach a cover letter, and upload a list of three (3) references with their current phone and email contact information.


To ensure consideration, please apply prior to the review date of March 1, 2021. Submit your completed application and all supplemental materials ****by 11:55 PM on February 28, 2021**** to be considered in the first review of applicants. This position is open until closed.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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