Payroll Manager

Apply now Job no: 515896
Classification:Human Resources Professional 4
Grade:Grade 80
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW Human Resources
Location: Anchorage, Fairbanks, Juneau
Categories: Administrative/Personnel, Business/Accounting/Finance, Human Resources, Office/Clerical

Position Summary:

The University of Alaska office of Human Resources is seeking an experienced Payroll Manager. The Payroll Manager ensures accurate and timely payroll for employees across the UA system. This position will supervise Payroll Technicians and will be the subject matter expert (SME) for the UA payroll process. The position may be filled in Anchorage, Fairbanks, or Juneau.

Duties:

10Training & Communication. Assist HR Customer Service in establishing a training program and conduct training to ensure administrative and fiscal managers understand technical aspects of the university payroll processes. Training must also provide basic understanding of HR legal compliance issues that are handled by the HR Coordinators, such as document retention, privacy, pay components of collective bargaining agreements, taxable fringe benefits, etc. The training program will cover technical aspects of earnings code use, time sheet submission, verification of department payroll transactions, querying and/or creating reports in Banner, etc. Contribute to the HR Round Table events and mentor HR Coordinators. Contribute to the UA HR system for communicating updates, processes, rules, and reference materials. Develop relationships with departments and foster a teamwork environment. Resolve escalated customer complaints. Develop and participate in network of cross-functional peers in order to resolve more complex customer needs.Essential
20Process Improvement. Lead large, moderately complex projects. Identify stakeholders, impact, resource requirements, and timeline. Work with stakeholders on communication and implementation plans. Lead large scope projects using project management tools. Monitor tasks and coordinate completion with HRIS, EAS, and other functional areas as needed.Essential
20Reporting. Develop and prepare special reports and analysis, conduct necessary research, analyze and summarize information and trends. Actively participate in task forces to research methods to best meet and respond to the reporting needs for departments, UA HR, the university, and regulatory agencies. Develop criteria for creation or modification of payroll error reports. Implement the frequency and standards of payroll error report resolution. Perform routine audits of system reports to identify and correct inconsistencies in data entry of pay items and deductions.Essential
50HR Payroll Management. Serve as key contact for HR systems development, enhancement, implementation in the area of Payroll. Draft system-wide procedures, reports, and forms that incorporate department needs for review and implementation. Provide technical expertise and assistance regarding impact in interrelationship of data entered in Banner. Establish procedures and enforce deadlines for maintaining compliance and proper data entry into the HR Payroll System. Review payroll actions to ensure the adherence to policies, regulation, procedures, and consistency throughout the university system. Train, monitor, and supervise the work of the team of Payroll Technicians. Evaluate results and identify data and processing errors, problems, and noncompliance with current procedures. Conduct a root-cause analysis and research potential solutions. Identify departments that need assistance with accuracy and compliance with UA policies. Coordinate with other departments to ensure that processes are achieving goals of compliance and efficiency. Other duties as assigned.Essential

Knowledge, Skills, and Abilities:

Expert knowledge of payroll and human resources programs, procedures, rules and regulation, federal and state requirements and University systems.
Must have a basic understanding of the University of Alaska system and how information flows between and impacts different functional areas. 
Ability to analyze HR documents (payroll, personnel, recruitment) for accuracy and compliance with regulations, including collective bargaining agreements
Knowledge of automated payroll systems.
Ability to foster effective working relationships and build consensus among team members and divergent groups.
Expert analytical and problem solving skills that demonstrate the ability to research and resolve discrepancies.
Must be skilled at identifying and proactively addressing problems or potential risks; ability to develop strategies for resolution.
Demonstrated knowledge of organizational development, assessment processes and change management in order to develop and lead process improvements
Exercise high-level attention to detail to effectively complete tasks.
Must be flexible and able to work in an environment of change; ability to adapt to new system interfaces with ease.
Must be able to effectively supervise employees in order to prioritize the workload of the Payroll Team members to meet deadlines under stressful situations and to mentor/train team members through individualized career development plans.

Typical Experience:

Three years progressively responsible professional human resource or payroll experience, or an equivalent combination of training and experience.

Required Education or Training:

Bachelor's degree in Human Resources, Business or other related field or an equivalent combination of training and experience.  Minimum three years progressively responsible relevant experience.  

Payroll Professional (CPP) or Professional in Human Resources (PHR) certification preferred.

To Apply:

Please submit a cover letter, resume and three (3) professional references.  To ensure consideration for this position, please apply by 11:59 p.m. on Sunday, November 29th, 2020. The first application review will occur on Monday, November 30th, 2020.

Type of Employment:

This is an exempt (salaried) position. 

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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