Project Coordinator

Apply now Job no: 515844
Classification:Administrative Specialist 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW President's Office
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance

Position Summary:

The Office of the President of the University of Alaska seeks a Project Coordinator to support projects and initiatives. The project coordinator will work with executive sponsors, project teams, and key stakeholders to manage the scope, budget, schedule, and quality of projects to achieve timely project deliverables.


50%Project Facilitation and Management: Manage and lead system wide projects and initiatives for the UA President. Provide strategic direction and lead projects to successful completion. To include mapping out the entire process, listening to and receiving feedback from key stakeholders, ensuring effective communication among the working groups, setting up and leading meetings, identifying the business value the UA community will see from solutions, tracking deliverables and milestones throughout the entire process until a final report or designed process is complete. Must work well with senior executives/University leadership and build relationships across all UA campuses.Essential
50%Reporting and Professional Communications: Provide clear, accurate, concise and professional communications, reports or presentations to management. Draft internal and external communication about projects and initiatives. Must be comfortable authoring reports, discussing alternatives and making recommendations to decision makers. Promote and build effective relationships with business/functional and academic partners, governance groups, support staff, vendors, external constituents and peer institutions. Listen to input from colleagues and use consensus-building skills to achieve successful project outcomes. Conduct discussions and write memoranda to support troubleshooting and problem-solving. Must understand and use discretion where change is sensitive; explore ways to communicate and/or encourage process improvement. Must be able to build a business case for change and gather consensus where needed. Must understand business value and communicate recommendations where considerations exist. Must use tools to effectively gather data, publish information to ensure transparency and accountability. Must be able to create surveys, summarize information. Must be able to utilize email list serves/websites to post information. May create new mechanisms to display data.Essential

The ideal candidate is highly organized and efficient in keeping multiple activities coordinated within the project. This individual should have the demonstrated ability to work independently, or collaboratively with individuals or groups to achieve the overall goals of the University of Alaska.

Knowledge, Skills, and Abilities:

Knowledge of project management methodologies.
Ability to interpret and use data to solve problems.
Ability to decipher requests for information and formulate appropriate responses to such requests.
Ability to synthesize information from multiple sources to create concise comprehensive reports appropriate for an executive level audience.
Excellent interpersonal and written communication skills required. Ideal candidates must be highly collaborative and possess a strong customer service orientation.
Leadership and project management skills including facilitating diverse groups of individuals to collaboratively achieve consensus within a complex organization.
Demonstrated experience participating in and/or collaborating with multi-disciplinary project teams and an ability to respond to deadlines effectively.
Ability to set and shift priorities, to follow through, to complete tasks with metrics for success.
Ability to handle multiple projects simultaneously.
Highly organized and self-directed; demonstrate initiative.
This position must work well as part of a team
Strong writing, listening, presentation, and interpersonal communication skills.
Ability to relate well to senior executives, managers, and staff.
Good judgment in dealing with sensitive, privileged, or confidential information within the project team.
Experience in working within an institution of higher education.
Fluent in office automation and project management systems
Familiarity with data sources and access
Strong knowledge of UA climate/culture, higher education practices nationally and/or among peer institutions, and the State of Alaska issues a plus.

A successful applicant must have a broad understanding of organizational management and an ability to interact with multiple individuals, departments, and other organizations. Must be skilled at working with individuals from varied backgrounds. Must be able to deal with sensitive and confidential matters with regard to the UA President’s office, UA strategic planning, resource allocation and other business dealings.

Required Experience:

Three years progressively responsible experience, or an equivalent combination of training and experience. Four years progressively responsible, relevant experience for Grade 80, or an equivalent combination of training and experience. 

Professional communications, marketing, data analysis, and/or experience with dashboards and process mapping tools are preferred. 

Education and Training Required: 

Three years of relevant college course work. Bachelor's degree required for Grade 80.

This is a full-time, Grade 79, minimum $26.08/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position may be hired at a Grade 79 or Grade 80, dependent upon education and experience. *This position is limited to a term lasting 12 months.

To Apply:

Please submit a cover letter, resume and three (3) professional references.  To ensure consideration for this position, please apply by 11:59 p.m. on Thursday, November 5th, 2020. The first application review will occur on Friday, November 6th, 2020.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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