Research Integrity Administrator - Vice Chancellor for Research

Apply now Job no: 515833
Classification:Administrative Professional 2
Grade:Grade 80
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Vice Chancellor for Research
Location: Fairbanks
Categories: Law/Enforcement/Compliance, Research/Science/Grants

Position Summary:

The University of Alaska Fairbanks (UAF) Office of the Vice Chancellor for Research (VCR) is inviting applications for a Research Integrity Administrator. The University of Alaska Fairbanks (UAF) promotes integrity in research and teaching while ensuring a safe and productive work environment. The Office of Research Integrity (ORI) facilitates the responsible conduct of research through educational, preventive, and service activities. Organizationally, ORI is located in the Office of the Vice Chancellor for Research. The Research Integrity Administrator will provide support services that are crucial for the University community to comply with and navigate federal law, regulation and policy on the protection of human participants in research, animal subject protections, and biosafety. This position works closely with the UAF research compliance committees: Institutional Review Board (human subjects), Institutional Animal Care and Use Committee (animal subjects), and the Institutional Biosafety Committee (recombinant DNA and infectious agents). The successful candidate will have the opportunity to work with researchers, staff and management across many UAF departments to help ensure the responsible conduct of research at UAF.

Duties:

15Education and Outreach Roles: Train new committee members with the chair and appropriate administrator (e.g. AV, HPA, and/or IO). Assist with continuing education through monitoring and notifying the relevant committee on conferences and training programs. Complete committee directives by implementing, coordinating, and tracking mandatory training and continuing education for researchers and their research team as well as committee members and senior administrators. This includes administration of the online Collaborative Institutional Training Initiative (CITI Program) and the AALAS Learning Library. Work with the Animal Resources Center to track in-person and hands-on training provided to researchers working with animals in UAF animal facilities or in the field. With committee approval, participate as a trainer to faculty, research staff, UA administrators, or as a guest instructor in university courses. Tasks may include addressing regulatory requirements and UAF processes relevant to one of more of the three compliance committees. In response to inquiries by university faculty, staff, students, or the general public, advise and/or direct questions to a local expert, with respect to federal, state, and university laws, regulations, and policies related to the UAF Human and Animal Subject Research Protection Programs, and Biosafety. Update website content for ORI and each of the three committees. Complete special projects as assigned by the VCR or requested by the three compliance committees.Essential
15Federal Regulatory Compliance Roles: Collaborate with investigators to ensure that regulatory compliance and ethical issues are concisely communicated, negotiated, resolved, and properly documented in accordance with research committee guidance and requirements. Work as part of a team to ensure continued administrative compliance with federal regulation and policy addressing research involving animals, humans, recombinant DNA, and infectious agents. This team includes the VCR (who is the designated UAF Institutional Official or IO), the committee chairs, the Attending Veterinarian (AV), the Human Protections Administrator (HPA), and the Biosafety Officer. Team activity will include: development, refinement, and/or dissemination of policy and guidance documents that promote the responsible conduct of research at UAF. Monitor national trends in research compliance policy and present this information to relevant committees for discussion. Serve as an intermediary with internal and external auditors assessing research compliance programs at UAF (e.g., USDA, OSP, OHRP, OLAW). Coordinate with the AV during unannounced annual inspections to assess university compliance with the Animal Welfare Act and Regulations. Coordinate with the appropriate research compliance committee, HPA, AV, and/or Biosafety Officer to review and address complaints, occurrences of non-compliance, and unanticipated problems involving the use of animals, participation of human subjects in research, and biosafety. Prepare reports and notifications of non-compliance for the IO to submit to the appropriate federal regulatory agencies, sponsors, and UAF officials or department heads as appropriate. Develop reports under the direction of the appropriate compliance committee and university officials (e.g., the AV, HPA or Biosafety officer).Essential
70Coordinator for Research Compliance Committees: Provide administrative support to the UAF compliance committees: Institutional Review Board (human subjects), Institutional Animal Care and Use Committee (animal subjects), and the Institutional Biosafety Committee (recombinant DNA and infectious agents). Schedule regular meetings, develop an agenda based on protocol submissions and direction from the chairs, determine quorum prior to meetings, record meeting deliberations (including minority opinions), and prepare committee decision letters for the principal investigator. Serve as the primary administrator of the UAF electronic compliance administration system, IRBNet. This system houses protocol submission, review, modification, and tracking, as well as committee meeting agendas and minutes. Serve as the first contact point for researchers who may require protocol review prior to initiating their research activities. Provide orientation, instruction, and assistance to investigators to properly navigate IRBNet and submit their research protocols, reports, and associated documents for review. Pre-review protocol submissions for completeness prior to dissemination to committee members. Retrieve from the internet or electronic databases information relevant for protocol review if requested by committee members. Serve as the primary analyst, with approval of research compliance committee members, of all compliance protocol/assurance applications including authority to exempt human subject research protocols from the requirements of the code of federal regulations. Coordinate compliance protocols with proposals, grants, and contracts. Evaluate proposals prior to submission for compliance issues. Provide coordination of research protocols with collaborating institutions and sub-awardees. Work with internal and external sponsors, investigators, unit proposal offices, and UAF’s Office of Grant & Contract Administration to ensure that all research compliance requirements are fulfilled prior to award and throughout the life of the grant or contract. Develop and maintain several databases to generate recurring and/or special reports. Prepare a variety of internal university reports and annual reports that the Institutional Officer (IO) sends to federal oversight agencies; meeting minutes; and inventories (e.g., active animal or human study protocols, yearly animal use, etc). Schedule and develop the reports for regular facility inspections and program reviews.Essential

Knowledge/Skills/Abilities: 

Knowledge of and ability to take a service-oriented approach.

Excellent communication and interpersonal skills.

Ability to develop and maintain effective working relationships with various constituencies within a research university.

Knowledge of the scientific process, proposal development, grant management, the conduct of research, the ethical implications of research, and the federal, state, and university laws, regulations, and policies related to research.

Broad understanding and knowledge of the Acts, Regulations, Policies, and Guidelines governing research and teaching activities. This includes but is not limited to 9CFR, 45CFR, 21CFR, general lab safety, biohazard disposal, and PHS Policies pertaining to human and animal subjects.

Ability to coordinate conflicting issues of diverse units.

Problem solving and negotiation skills.

Strong computer skills with training and experience in database management.

Ability to collect, archive, analyze, and interpret data from system audits.

Advanced analytical skills.

Advanced oral and written skills.

Ability to generate reports for various audiences, including executive management and federal regulators.

Ability to develop and refine policies and procedures is required.

Strong organizational skills and ability for independent, unsupervised work.

Knowledge and/or experience in instructional activities (lecture, seminar, and web-based).

Strong public speaking skills in small and large groups. Experience training others on policies and/or regulatory requirements.

Required Education and Experience: 

Bachelor's degree in Business Management or a Science-related field and 5 years’ experience of management in a science- or health-related industry OR an equivalent combination.

Applicants with the following experience or education will be given preference:

*Hold certifications or training in research compliance.
*Have obtained a master's degree or higher.
*Have earned professional certificates in other appropriate fields such as Certified Professional in IACUC Administration (CPIA), Certified IRB Professional (CIP), and/or Certified Manager of Animal Resources (CMAR).
*Demonstrated experience and leadership in the field of research compliance. Experience working with faculty.
*Experience in communicating information of sensitive and confidential nature both internally and externally as appropriate.

To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored by UAF for this position.

As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

Application Process:

To ensure consideration, please apply prior to the review date.

To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  Please submit your application no later than 10/29/2020 at 11:55 PM Alaska Time.  The review of this posting will start on 10/30/2020. This posting will be closed once it is filled.

If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-6498. 

Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact GI HR at 907-474-6498.

Advertised: Alaskan Daylight Time
Applications close:

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