Third Party Billing Specialist

Apply now Job no: 515801
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:Administrative Support Services
Location: Juneau
Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

Are you looking for a fulfilling career with supporting students towards reaching their goals? The UAS Bursar’s Office is seeking a Third Party Billing Specialist to support critical functions in a small team environment and independently assisting students and outside agencies to facilitate accurate fee assessment and payment receipt of student tuition and fees. This is a fast-paced, dynamic, evolving position that is a good fit for candidates with strong attention to detail and strong student-centered customer service with experience communicating effectively and professionally with multiple stakeholders.  This position manages our online textbook website, processes student refunds, student account maintenance functions, and assists with other accounts receivable related tasks.


20Cashiering: Assists and provides support to Cashiering front counter staff. Receipt of payments, processing departmental revenue reports, answering student and staff financial questions. Issuance of University ID cards, opening and closing Cashier counter as needed. Assists with research and adjustments necessary to reconcile General Ledger Accounts that are related to student transaction activity. Assists with departmental student employee training and supervision. Petty Cash and Change Fund custodian. Principally responsible for monthly, and annual reconciliation of cash funds.Essential
20MBS Direct Bookstore Representative: Builds and maintains semester textbook adoption lists and liaison with MBS Direct representative for campus online bookstore. Reviews and processes student requests for advances against projected financial aid or third-party authorizations to make MBS Direct book purchases. Requires basic understanding of Financial Aid data and eligibility.Essential
25Student Account Refunds: Processes student account refunds resulting from financial aid disbursements, registration changes, housing deposit releases, and as directed by Bursar. Analyzes student accounts to ensure proper tuition and fee assessment. Determine appropriate method of student refund, referring questionable balances to Bursar for review and adjustment as necessary. Applies knowledge of UA policies, federal regulations, and 3rd party policies. Assists with Student Exchange Program account administration by reviewing and adjusting student tuition and fees based upon exchange program or other specialized tuition discount programs for UAS campuses. Reconciles and works to timely resolve stale dated student refund checks, stop payment and reissue of lost student refund checks. Assist Bursar with review of stale dated Financial Aid Title IV refund checks.Essential
30Agency Billing: Following UAS policies and third-party authorization, position develops and maintains Third-Party Contracts and billings. Responsible for preparation, submission, collection, and reconciliation of various government agency tuition assistance program billings. Including working with school districts, advisors, and families of dual enrollment students, reconciles and generates billing for school districts, home school programs and coordination with the Alaska Advantage program. Generates billing for campus MOA, room rentals, and sponsored work as assigned. In compliance with University policy and procedures, the position acts in a professional manner as a financial liaison with representatives of external third-party agencies. Maintains and archives agency records.Essential
5Grant Cashiering: Cashiering Grant payments submitted by Grants staff, including all payment forms, adjustments, and grant fund returns.Essential

Located in the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.


• Good understanding of generally accepted accounting principles required
• Experience with billing and receipt collections
• Strong reconciliation and problem solving skills required
• Strong organizational skills and the ability to multitask
• Excellent written and oral communication skills
• Excellent customer service skills are a must.
• Ability to communicate and interact effectively with all University stakeholders
• Ability to work as an integral member of a small team in a one-stop shopping environment
• Knowledge of Banner accounting software, UA policies, and Dept. of Defense billing
processes preferred


Experience in an Entry-level fiscal position or the equivalent. Cash handling or Accounts Receivable experience for 2 years is preferred.


High School education is required. Education or training which provides for a basic understanding of accounting principles and cashiering functions, along with specific training in MS Office software and computerized accounting.

This is a regular, full-time, Grade 77, minimum $21.81 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

Application Process:

To ensure consideration, please apply prior to the review date.

To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  Please submit your application no later than 11/15/2020 at 11:55 PM Alaska Time.  The review of this posting will start on 11/16/2020. This posting will be closed once it is filled.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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