Cataloging Technician

Apply now Job no: 515732
Classification:Library Technician 3
Grade:Grade 76
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Matanuska Susitna College
Location: Palmer
Categories: Library/Physical/Social Sciences

Position Summary:

The UAA Mat-Su College Library is looking for an experienced copy cataloger. Original cataloging experience is a plus, but not required. While cataloging books, videos, and other material is the primary focus of the position, it also performs a wide variety of other tasks. These include answering reference questions, helping at the circulation desk, shelving, performing collection maintenance, and processing courier shipments. We have a small staff, so everyone helps in more than one area. The person selected for this position may be asked to cover evening shifts, and while we are not currently open on weekends, rotating Saturday shifts may be required in the future. If copy cataloging is your passion, but you also believe that variety is the spice of life, the UAA Mat-Su College Library invites you to apply.


1Backup Functions 1) Serve as the backup person for the ordering and processing of interlibrary loan requests 2) Serve as the backup person for managing patron accounts and notifications 3) Serve as the backup person for the study room reservation calendarEssential
12Loans – Alaska Library Catalog Assist the Interlibrary Loan and Circulation Technician to process Alaska Library Catalog system hold requests 1) Supervise a student worker to: a. Run request lists b. Pull requested items from the shelves c. Prepare shipments for courier pickup d. Receive incoming requests from the courier e. Sort and store items continuing to other libraries. Combine partial bins for the same library to minimize courier costs 2) Perform the above tasks if a student worker is unavailable 3) Receive incoming shipments from courier 4) Communicate with courier and libraries as needed in the absence of the Interlibrary Loan and Circulation TechnicianEssential
2Technical Services – Original Cataloging 1) Draft original subject and descriptive cataloging records in accordance with nationally established cataloging rulesNon-Essential
20Provide Reference and Circulation Assistance 1) Reference duties: a. Assist students in locating information for research projects. Respond to inquiries made in person, over the phone, or via electronic communication methods b. Evaluate the student's information need using appropriate reference interview techniques c. Determine appropriate sources for the required information in print or electronic format d. Instruct the student on the use of the online catalog and other research databases using a variety of search interfaces including those provided by EBSCOhost, ProQuest, OCLC FirstSearch, Ovid, Sirsi/Dynix, and Google as necessary to retrieve the information 2) Circulation Duties: a. Using Sirsi Workflows and 3M RFID equipment: i. Check out material to patrons ii. Check in material from patrons iii. Register patrons into the library system and update patron information as necessary iv. Assist patrons to request material from other libraries on the Joint Library Catalog v. Collect money for overdue fines and lost/damaged material vi. Create provisional records in the library's holdings database, program RFID tags, and apply barcodes to prepare uncataloged material for checkout vii. Respond to library security system alarms b. Using Banner: i. Maintain a cash drawer using proper accounting procedures ii. Record receipt of monies from overdue fines, lost/damaged material, printing charges, and book sale items iii. Reconcile daily till totals and submit deposits to the Business Office 3) Library Computers and Copiers: 1. Enforce appropriate use policies for library computers 2. Assist library patrons with the use of the computers and printers to resolve issues such as crashes, location of programs and files, printing errors, and paper misfeeds 3. Assist library patrons with photocopiers and be able to resolve issues such as paper misfeeds, enlargements, reductions, duplexing, and document feeder problemsEssential
25Collection Maintenance 1) Run reports on the collection and its usage using Workflows 2) Repair damaged items as needed 3) Supervise a student worker to: a. Double Check returned material to ensure that it was properly discharged. b. Shelve returned material. c. Perform shelf reading, shifting, and inventorying. d. Prepare designated items for removal from the collection 4) Perform the above tasks when a student worker is not availableEssential
40Technical Services - Copy Cataloging 1. Using OCLC WorldCat locate and verify matching catalog records fo new material according to Anglo-American Cataloging Rules 2 criteria 2. Download matching records from OCLC WorldCat into the Alaska Library Catalog using Workflows Smart Port software 3. Edit cataloging records using Sirsi Workflows to display accurate call number, location, material type, and circulation status information in the Alaska Library Catalog 4. Supervise a student worker to prepare material for addition to the library's collection by adding items such as barcodes, RFID tags, call number labels, protective covers, security devices, and identifying marks. Perform those duties in the absence of a student worker 5. Review and revise existing catalog records in local, regional, national, and international databases using appropriate cataloging rules and local practices to maintain accurate holdings records 6. Update collection holdings in OCLC 7. Make changes to physical items as necessary to reflect changes in call numbers and collection locations 8. Remove records for designated items from Sirsi Workflows and OCLC 9. Double check copy cataloging performed by other staff members. 10. Train library staff members in cataloging procedures as necessary 11. Serve as the Matanuska-Susitna College Library's representative to the Alaska Library Catalog Cataloging Work Group 12. Maintain personal expertise in copy cataloging and the cataloging software currently in use by the libraryEssential

"Opportunities start here" is more than a slogan at Matanuska-Susitna College (Mat-Su College); it is our mission. Our aim is to transform student aspirations into realities. Matanuska-Susitna College seeks applicants who possess a desire to help students succeed in reaching their goals.

Mat-Su College is a community campus of the University of Alaska Anchorage. The campus is located on 951 acres in the Matanuska-Susitna Borough, the fastest growing region of Alaska. We serve as a major higher education hub for the communities of Wasilla and Palmer.  Our student-friendly campus offers small class sizes and state-of-the-art facilities, including paramedic classrooms with a fully equipped ambulance bay, updated science labs, and a new 520-seat performing arts theater, the first in the Matanuska-Susitna Valley. The campus has an annual operating budget of nearly $11,000,000 and employs nearly one hundred full-time faculty and staff and more than one hundred adjunct instructors to serve approximately 2,000 students each semester.


- Knowledge of copy cataloging practices, tools, and procedures. Ability to perform original cataloging is preferred.

- Knowledge of library research methods with ability to use research databases to locate information

- Knowledge of library classification systems with ability to use the Library of Congress Classification System

- Ability to mend damaged books and other library materials

- Ability to establish and maintain effective working relationships with individuals and groups

- Effective communication skills with the ability to use tact and diplomacy

- Excellent attention to detail

- Ability to interpret and apply complex policies, rules, and regulations

- Ability to use Microsoft Word, Microsoft Excel, Gmail, and Sirsi WorkFlows

- Ability to lift up to 35 pounds

- Ability to push/pull carts weighing up to 125 pounds

Typical Experience:

- Two years of full time library work with one year of experience in copy cataloging.

Required Education or Training:

- Two year degree or an equivalent combination of training and experience.


This is a full-time, Grade 76 (19.34/hour minimum) 12-month position, completed with competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in the State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and eligible family members, and affordable medical, dental and vision care coverage.

Application Process:

To ensure consideration, please include the following documents:

- Cover Letter
- Resume
- References - Names and current contact information for three professional references (phone and email required).

Application Review: 

*A preliminary review of applications will begin on October 19, 2020 and will continue until this position is filled.
**Important Notice: Face-to-face interviews will be conducted using Zoom. Position is not eligible for relocation benefits.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed
in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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