Academic and Career Advisor

Apply now Job no: 515705
Classification:Student Services Professional 2
Grade:Grade 78 (38% GeoDiff)
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Kuskokwim Campus
Location: Bethel
Categories: Academic Advising/Support, Office/Clerical, Other, Student Affairs/Services

Position Summary:

The UAF Kuskokwim Campus (KuC) in Bethel, Alaska is searching for a new Academic and Career Advisor to join the student services team. We are looking for an individual who will be passionate about the job, has exemplary organizational skills and a team player. The Student Services department is central to the campus and to the community of Bethel. The perfect candidate will have excellent communication skills, be flexible, and able to work with a diverse population. KuC is a fantastic place to work. Please apply here!


10%STUDENT SERVICES TEAM MEMBER: Coordinate with Student Services team members and other staff to assist students. Participate in training's and discussions and assist in the development of strategies for developing student success models for first generation and/or underrepresented populations in higher education. Represent advising team during various KuC committee meetings, such as the Academic Planning Committee. Contribute to Student Services team efforts. Contribute on student success strategies. Participate in KuC Advising meetings, Academic Advising Roundtables, and other University or regional meetings of Academic Advisors.Essential
10%VILLAGE TRAVEL & PREPARATION IN YK REGION: Initiate contact with people in surrounding villages to accomplish the tasks in preparation for travel: Identify the student cohort. Schedule arrival, departure, and meetings. Send notice of upcoming campus visit by email, phone, flyers, and newsletter announcements and facilitate introductions as necessary. Secure overnight accommodations. Discover the academic/career training needs of village residents. Secure an office to provide 1 on 1 academic/career advising. Secure a room to administer placement exams. Travel to village schools to meet with administrators, teachers and teacher's aides, students and parents of students to talk about KuC as their college of choice as well as provide information on admissions, expectations, college success strategies/skills, financial aid, and transitioning from rural schools to a campus environment. Announce your arrival on VHF radio system, and give people a time to meet, complete paperwork, and take placement exams. Set up appointments with prospective students. Complete presentations in classrooms or gymnasiums. Meet with new and current distance education students to assistant them with advising needs and orient them to UAOnline and other online learning tools. Meet with stop-outs to return to school and finish their education. If possible, solve any problems that make it difficult for them to get (re)admitted and complete any necessary forms.Essential
30%RECRUITING/OUTREACH: Maintain a database of potential KuC students using information from high school career counselors and other referral sources. Maintain regular contact with potential students throughout the admissions and financial aid process, and report progress at biweekly recruiting meetings. In down times make contact with new potential or stop/drop student by phone, email or in person. Mail interested students recruiting packets. Motivate stop-outs to return to school and finish their education. If possible, solve any problems that make it difficult for them to get (re)admitted. Recruit prospective students from area high schools, and follow-up on referrals. Attend various career fairs and promote academic career training opportunities. Visit with student's; grades 8th through 12th to talk about KuC as a viable choice after high school. Coordinate with organizations in the community to help facilitate Kuskokwim Campus' role in various academic/career training partnerships. Meet with administrators, teachers and teacher''s aides, students and parents of students to talk about KuC as their college of choice as well as provide information on admissions, expectations, college success strategies/skills, financial aid, and transitioning from high schools to a campus environment. Visit with tribal councils, and health clinics to recruit students who are interested in pursuing college courses and professional developmental opportunities. Participate and coordinate representation of KuC at college and career fairs, high schools and professional meetings, as well as radio shows and public announcements. Meet with prospective students and parents during campus visits to provide an explanation of the academic programs and services and make introductions to faculty and staff. Network with High School Career Counselors.Essential
50%COMPREHENSIVE ADVISING: ADMISSION ASSISTANCE Knowledgeable and familiar with the UAF Catalog and Occupational endorsements, certificates and degree programs to effectively advise students on program selection. Advise and assist students with Applications for Admission. PLACEMENT TESTING Advise students on placement tests needed. Administer and assist in placement testing and interpret scores for appropriate course placement. FINANCIAL AID ADVISING Help students plan, budget, and find funding for their education. Coordinate with the KuC Financial Aid Coordinator to assist current and prospective students receive the assistance with the FAFSA and scholarship applications. Provide direct assistance with students and parents in completing FAFSA. Assist with scholarship applications and timelines for submission. Assist student with SAP Appeals and Academic plans and other financial aid paperwork. REGISTRATION ASSISTANCE Assist students with selection of coursework necessary to complete their degree. Assist with the registration processes. Provide instruction and assistance for students to use UAOnline. Assist in waitlist, add/drop, and student withdrawal processes. MENTOR STUDENTS THROUGH DEGREE COMPLETION Maintain database on current and new students to track status of admission, placement testing, financial aid, housing, and progress toward academic/career goals. Meet with individual students to establish academic plan. Advise, motivate, and mentor new and persistent students to finish respective academic program. Utilize knowledge of student development theory in the areas of learning style, first year and/or first generation college student, retention, transitions from small/rural schools to larger communities/colleges, cross cultural communication, Alaska Native culture, second language learners, and academic placement and career guidance. Research, analyze transcripts, and use DegreeWorks to identify degree programs which returning students are close to completion. Work with students to use DegreeWorks to determine which coursework in necessary to complete. Creatively solve problems, and verify course requirements against UAF catalog. Assist students in exploring alternate ways to earn credit such as credit for prior learning and credit by exam. Coordinate with UA academic departments to approve petitions as needed for transfer evaluations of course work. Throughout semester, continue to check-in with student''s progress and develop appropriate plan to keep students academically on track. Monitor student progress through regular interaction with students and faculty. Assist students to access and effectively utilize campus and community resources to promote student success and retention. Refer students to needed academic and support services and monitor effectiveness of referrals. Assist students with applications for graduation. OTHER ADVISING DUTIES Communicate and network with the Fairbanks main campus and other rural campuses for assistance in resolving student issues and to follow up on transfer students.Essential

Kuskokwim Campus (KuC) is a branch of the University of Alaska Fairbanks (UAF) located in Bethel, Alaska.  Completely off the road system and four hundred miles west of Anchorage, Bethel is a hub community for forty-seven Yup’ik villages in the Yukon-Kuskokwim Delta. The Student Services department is central to the campus and to the community of Bethel. The Academic & Career Advisor works closely with students for admission, course registration and support toward academic/career goals. 

Knowledge, Skills and Abilities:

Knowledge of University environment. Public speaking skills. Ability to comprehend and apply university polices and procedures as they relate to students. Ability to communicate and effectively in person and in writing. Ability to work effectively in a fast-paced environment. Ability to work as an influential part of a team. Aptitude for comprehending another’s situation. Ability to maintain confidentiality. Preferred knowledge, skills or abilities: Knowledge of UA and UAF structure, BOR policies and UA regulations and system procedures. Advanced computer skills and experience with databases. Experience with Banner and Degreeworks.

Required Experience:

Two years relevant experience, and/or equivalent combination of training and experience.

Previous experience in a position that required maintenance of sustained interpersonal relationships with clients and referral sources.

Required Education or Training:

Bachelor's degree in related field and two years relevant experience required, or an equivalent combination of training and experience.
Cross cultural experience in rural Alaska. Yukon-Kuskokwim Region preferred.

To apply for this position, please provide the following with your applicant materials:

  • Professional resume
  • Cover letter addressing qualifications
  • Reference list containing the contact information for three professional references
  • Degree transcript(s) (official or unofficial) 

This is a full-time, Grade 78, Starting Pay is $32.90/hr DOE which includes a geographic differential of 38%, a 10.5-month position complete with a salary, and competitive  UA employee benefits package.

A review of applications will begin on October 8th. To ensure consideration, please submit an application by 11:55 PM Alaska Time on October 7, 2020. This position is open until filled.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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