Administrative Assistant

Apply now Job no: 515603
Classification:Temporary Technical
Grade:Temporary Staff Grade 74
Work type:Temporary
Administrative Unit:University of Alaska Southeast
School/Business unit:UAS Enrollment Management & SA
Location: Juneau
Categories: Administrative/Personnel, Office/Clerical

Position Summary:

Are you looking for a part-time position working with students and making a difference? The UAS STEPS (Supporting Transitions and Educational Promise in Southeast Alaska) program is seeking a highly motivated administrative assistant. This temporary part-time position will support the program to help with small workshops and student outreach for the Successful Scholars program.

Duties:

5Other duties as assignedEssential
95Perform regular student outreach for the Successful Scholars Program Provide clerical and administrative support which may include, filing, copying, faxing, composing letters and memos, spreadsheet creation and maintenance, creation of reports, fliers or signs using word processing or publishing software. Work with STEPS program coordinator to plan and organize events throughout the year Assist in preparation/clean up for special events and functions for STEPS Program. Act as receptionist and first point of contract with clientèle by telephone and in person, answering questions on programs, policies and procedures.Essential

Located in the ancestral homeland of the Tlingit, Haida, and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.

As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply. All interested persons should apply online.

Education & Experience

High school graduate or GED or an equivalent combination of training and experience is required. Previous experience working successfully with people of diverse cultural and ethnic backgrounds is preferred.

Knowledge/Skills/Abilities

Excellent customer service skills. Strong attention to detail. Effective written and verbal communication skills. Thrive in a collaborative environment. Demonstrated dependability and ability to work with minimal supervision. Potential to take initiative. Enthusiasm for campus programming activities. Ability to successfully time manage and juggle multiple tasks and responsibilities with your academic and personal life. Must have some Alaska Native cultural knowledge and an awareness of cultural safety and equity.

Typical Experience

6 months to 3 years office/administrative experience or equivalent and experience working with the public.

Varies based on the temporary clerical support needed.
Great communication and relationship building skills.
Ability to perform delegated administrative and clerical duties to meet established deadlines.
Ability to courteously handle and deal with a wide variety of public contact both on the telephone and in person and work cooperatively with a wide variety of people.
Knowledge of office practices and procedures.

Must be able to maintain confidentiality at all times.

A complete application will include a resume, cover letter, and contact information for three professional references.
The initial application review date will be October 1, 2020. To ensure consideration, please apply by September 30, 2020, by 11:55 pm Alaska Standard Time. The position will remain open until filled.

Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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