Alaska Sea Grant Program Administrator

Apply now Job no: 515324
Classification:Administrative Management 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Alaska Sea Grant and MAP
Location: Fairbanks
Categories: Administrative/Personnel, Education/Instructional, Research/Science/Grants

Position Summary:

Applications are invited for the position of Program Administrator for Alaska Sea Grant. The Program Administrator will oversee development, management, analysis, reporting, and administration of the program that provides research, education, and outreach related to Alaska’s coastal resources, economies, and communities.

Duties:

10Act as point of contact for the statewide ASG Advisory Committee and organize the annual AC meeting. In the absence of the director, formulate responses to inquiries and represent ASG to internal and external entities, including UAF, the National Sea Grant Office and funding agencies such as NOAA and the state of Alaska. Serve on the National Sea Grant Fiscal Administrators Network. / EssentialEssential
10Supervise staff responsible for communications, event organization, research coordination, office management and publications. Direct, motivate, communicate and manage diverse priorities, goals, functions and activities of program staff. Mediate interpersonal and interdepartmental conflict with sensitivity to confidentiality on a variety of sensitive issues. Create professional development plans for subordinates and perform employee evaluations. Serve in an advisory capacity when problems arise that cannot be solved at the specialist level. / EssentialEssential
30Serve as an advisor to the ASG Director on daily administrative operations. Responsible for management of office functions including pre-award proposal coordination, human resources, travel, and leasing. Serve as an integral part and leader with the ASG program, including serving on the management team. Oversee administrative functions of ASG programs across Alaska by facilitating clear communication, continuity of policy and regulations and compliance. Set direction and policies for internal business processes and procedures for the program. / EssentialEssential
50Oversee development, management, analysis, reporting, and administration of the Omnibus grant, match and unrestricted budget as well as other funded projects for Alaska Sea Grant research, fellowships and program management. Advise and assist management with strategic planning, long-range budget projections, problems, and adjustments. Prepare and develop forecasted annual budget projections and what if scenarios, financial reports, and budget performance. Ensure compliance with unit and specific grantor rules, regulations, processes, policies, and procedures. / EssentialEssential

Applications are invited for the position of Program Administrator for Alaska Sea Grant. The Program Administrator will oversee development, management, analysis, reporting, and administration of the program that provides research, education, and outreach related to Alaska’s coastal resources, economies, and communities.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated supervisory, planning, creative problem solving and decision making skills. The person must possess project management skills to efficiently delegate and oversee project timelines and deadlines; have the ability to analyze complex situations and propose viable solutions; have the ability to synthesize information from multiple sources to create comprehensive and accurate reports.

To succeed, this person must have excellent verbal and written communication skills, including tact, diplomacy, the ability to negotiate and persuade. They are required to decipher requests for information and formulate appropriate responses to a varied and culturally diverse audience; network and possess human relation skills; manage personnel and resolve interpersonal and interdepartmental conflict with sensitivity to confidentiality; and lead, train, and build teams amongst staff members to identify and resolve problems.

The person must have the ability to manage budgets; knowledge of granting processes, procedures, and regulations; skills in managing accounts, budgetary planning, and evaluation. In addition, this person should have experience with scientific research, marine science and work with students and research proposals.

The individual must have strong organizational skills, pay close attention to detail, work well independently, and be able to remain flexible under frequent pressure of sudden deadlines, short- notice changes, and conflicting priorities. Advanced computer skills. Ability to multi-task and prioritize projects/activities. Ability to work within budget and time constraints.

TYPICAL EXPERIENCE:

Minimum five years in responsible, decision-making positions in private industry, higher education, public administration, and/or research administration.

REQUIRED EDUCATION OR TRAINING:

Bachelor's degree in business administration, public administration, marine science, fisheries, environmental science, natural resources management, or a related field.

A masters degree in the above fields is preferred.

This position is open until filled with the initial application review taking place on August 11, 2020.  To ensure your application is considered, apply by 11:55 pm, 8/10/2020.  Applications received after this date may not be considered.

This is a full-time, Grade 81, minimum $64,210 yearly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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