Student Success Coordinator

Apply now Job no: 515066
Classification:Student Services Professional 2
Grade:Grade 78
Work type:Staff Part-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA College of Arts & Sciences
Location: Anchorage
Categories: Academic Advising/Support, Student Affairs/Services

Position Summary:

This is a Part-time Term position that will work 20 hours a week, Monday through Friday. Its main focus is on student success through recruitment, retention, and outreach; institutional data management; and student services with an emphasis on the Early Childhood AAS program. Requires ability to understand academic programs and communicate complex policies and procedures. Some independent decision making; defining problems, determining when regulations are definitive and when exceptions should be sought. Judgment concerning appropriate referrals.


10Certification Notify graduating students of how to apply for certificate/license or endorsement and assist them in the completion of paperwork that is part of the Institutional Review (IR) process. Complete the UAA portion of the DEED paperwork for students after verifying that students have completed the requirements. Assist graduates inside and outside of Alaska in verification documentation related to certification.Essential
10Field Placements Coordinate and support multiple and complex field placements, practica and internships for the School of Education's Early Childhood AAS program. Work closely with school district and community agency contacts and be familiar with district/agency policies. Facilitate orientation sessions at the beginning of each semester. Provide principals and agency directors with program and placement overviews. Support host teachers with placement information. Ensure student placement is in accordance with diversity expectations of the School. Coordinate and facilitate partnership meetings to connect program faculty, clinical faculty, course instructors and mentor teachers. Administer Title IX communications and reporting. Provide training for clinical faculty. Work with students to complete background checks and other required screening prior to placement. Provide additional support for urban and rural placements as needed. Work with chairs, leads, and program faculty to update and distribute practicum and Internship applications and handbooks. Communicate with faculty on a regular basis to provide feedback from partnership districts regarding students and/or teacher preparation programs. Inform and work with faculty to retain and admit students. Work with district/agency and clinical faculty on the resolution of issues that occur during placements. Maintain field placement database for the SOEd in accordance with School and accreditation policies. Manage the field placement evaluation process with districts, students, and faculty in the collection of data that informs programs as to the effectiveness and efficacy of the field experience component. Keep detailed records of all field placements.Essential
10Student Services Develop, facilitate and evaluate student service activities designed to meet the objectives of the School of Education. Work with staff and faculty to develop and maintain accurate student academic success documents. Ensure that all staff and faculty are familiar with guidance procedures and the services available to students across campus. Focus on Early Childhood, AAS program: Monitor student progress from admission through degree completion by engaging in regular interactions with students and through outreach efforts. Conduct seminars, workshops and other college and teacher prep activities. Provide and coordinate academic support for students, as time allows.Essential
30VIA Administrator Work closely with the School of Education's CAEP coordinator and assist faculty with entering and revising assessments and running and formatting data reports related to CAEP accreditation. Work closely with IT Services to ensure proper maintenance and imports of classes and students each semester. Provide assistance to candidates (students) and faculty who need help navigating VIA. Servie as the contact person between UAA and VIA.Essential
40Recruitment, Retention and Outreach Develop and enact the School of Education recruitment plan and strategies in conjunction with the Director of the School and program faculty based on Statewide need and School capacity. Develop data collection strategies to provide information on SOE program enrollment, retention, persistence and other relevant statistics for reporting and trend analysis. Maintain records on recruitment and retention. Meet with faculty to share and analyze data. Work with faculty and staff to develop a program that addresses identified barriers to retention in the School. Oversee website and Facebook updates and maintenance. Maintain a high level of visibility particularly in Anchorage, the Alaska School District and the Anchorage bowl through the development of marketing materials. Assist with public relations activities. Represent SOEd on university-wide committees and task forces. Develop presentations on academic programs in the School of Education. Attend local and state conferences to promote programs. Increase the number of Alaska Native students and students from diverse cultural and linguistic backgrounds enrolled in the School of Education's programs. Identify goals, outcomes and barriers. Identify needs of partners in Alaska's school districts, urban and rural districts. Contact superintendents, principals and lead teachers to talk about needs and strategies. Establish connections with school districts, including networking with high school students.Essential

The person in this position will work closely with college students in the School of Education as well as faculty, staff, and administrators. Knowledge, skills, and abilities for this position include:


Effective verbal, electronic and written communication skills. Ability to organize and present facts and opinions. Exceptional interpersonal and customer service skills with ability to establish and maintain effective working relationships with individuals and groups at all levels; well-developed problem solving skills; experience in general office procedures/administrative support, equipment, and records maintenance. Strong, broad-based computer operation proficiency. Experience with website and Facebook maintenance. Excellent proofreading skills. Ability to work independently, exercise good judgment and discretion and maintain confidentiality. Excellent administrative procedures, practices, and time management skills. A strong attention to organization, detail and follow-through. Ability to exercise good judgment in researching and analyzing situations and make responsible decisions. Ability to interpret and apply complex policies, rules, and regulations. Knowledge of Banner and other university data management systems is preferred.


Successful experience working in an academic setting with college students of diverse ages and cultures. Experience in higher education in particular with university policies, procedures, and systems preferred,


Bachelor's degree and two years relevant experience, or an equivalent combination of training and experience.

This is a part-time, Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on July 15, 2020.  To ensure your application is considered, apply by 11:55 pm, 7/14/2020.  Applications received after this date may not be considered.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.  If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check. 

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.  During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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