BEI Grant Officer
Apply now Job no: 514934
Classification:Fiscal Professional 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Chancellor
The Business Enterprise Institute (BEI) housed at the University of Alaska Anchorage is seeking qualified candidates to join the BEI Finance team.
10 Contracted & Other Duties:
May be assigned on a temporary basis to a Department/Center/College/Unit to assist with various financial and grant functions. Other duties as assigned related to the grants and contracts administration, the research mission, and the financial mission for the University of Alaska Anchorage. May also assist with the preparation of job forms and offer letters as they relate to hiring employees on restricted and unrestricted funding. Essential
10 Problem Solving and Analysis: Problem solve, research and utilize analytical skills for complex budgets and grants, including monitoring and maintaining match accounts to ensure match requirements are being met in accordance with Agency and University requirements. Set up and clean up current match accounts prior to the start and end of each fiscal year.
Assist with the completion of the monthly management report on all unrestricted funds by assisting with the updating of the soft ledgers on all unrestricted and restricted funding. Provide to BEI leadership reports as requested. Perform complex, specialized auditing of financial, programmatic functions, and/or systems. Work includes independent examination and analysis of risks, internal controls, complex reports, records, financial statements and/or systems for accuracy, completeness and conformance to guidelines and statutes. Resolves audit findings with A-133 auditors and external reviewers. Essential
10 Proposal Development:
Assist with all new proposal budgets in accordance with the terms of the grant or contract; federal, state, local or private statutes, regulations, and or conditions of the solicitations and the scope of work proposed. Coordinate the internal signature process and ensure timely submission of proposals. No pre-award amendments and additional documentation needed or required for submission. Proposal budget is balanced and meets Uniform Guidance of allowable, allocable, and reasonable activity and treats costs consistently among the Centers. Coordinate the internal signature process and ensure timely submission of proposals. Essential
Serve as an expert resource for federal, state, UA Foundation and private rules and regulations. Utilize accumulated knowledge to assess problem resolution for the Director of Grants and Contracts. Serve as expert resource for time and effort reporting, faculty workload assessment, collective bargaining information, job forms, and labor redistributions. Assist BEI Grants and Contracts Director in the coordination and development of pre and post-award research training program from content to delivery designed to educate researchers, staff and faculty. Work with pre¬ and post-award staff to develop training modules. Responsible for scheduling and the logistics of campus¬ wide training related to research administration. Maintain professional development of grant and contract management expertise through training and coordinating with other grants managers through grants management communications.
Serve as an expert resource for federal, state, local, UA Foundation and private rules and regulations. Utilize accumulated knowledge to assess problem resolution for the BEI Director of Grants and Contracts. Essential
Communicate as necessary with Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of OMB Circulars, Cost Accounting Standards, GAAP, award restrictions and agency expectations, UA and UAA policies and procedures. Consultancy support and liaison between sponsoring agencies and Principal Investigators on budgetary, procedural, and payment management.
Maintain currency with the most recent compliance information and policy updates. This requires reading, reviewing, interpreting and analyzing Federal OMB Circulars, UA and UAA policies and procedures (HR requirements, travel, pro-card, accounting, Banner documentation, financial aid, fellowships, internships, purchasing), and agency specifications to appropriately assess department requests for purchasing and expending grant funding. Essential
Ensure UAA compliance with financial accountability requirements and institutional financial commitments for sponsored programs and other restricted as demonstrated through reports submitted to sponsoring agencies and appropriate University units, maintenance of auditable records, and diligent monitoring of project expenditures. Review restricted fund accounts for overrun projects, budgetary and inter fund problems, and expired projects.
Reconcile accounts receivable balances as mandated in UA Administrative and Accounting Manual. Review expired restricted funds for inappropriate costs. Review indirect cost calculations and distributions codes on Banner. Review expenditures for compliance, file closing reports, track completion of technical reports, submit contract and grant close-out paperwork and reports. Perform simple specialized auditing of financial, programmatic functions, and/or systems. Work includes collaboration to examine and analyze risks, internal controls, complex reports, records, financial statements and/or systems for accuracy, completeness and conformance to guidelines and statutes. These tasks are not limited to just restricted funding but also incorporate general funds and their respective sources that require regulatory and compliance reporting.
Responsible for managing and oversight of the post award grant and contract activities for a major, complex academic unit/College/Department. These complexities include large federal funding research projects with difficult financial reporting. Performs high level financial work including budget oversight, financial planning and financial management.
Communicate as necessary with Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of OMB Circulars, Cost Accounting Standards, GAAP, award restrictions and agency expectations, UA and UAA policies and procedures, and generally accepted cost standards for
Institutions of Higher Education. Consultancy support and liaison between sponsoring agencies and Principal Investigators on budgetary, procedural, programmatic, and payment management. Essential
Responsible for the oversight of the post award grant and contract services for a major academic unit with nine centers reporting to it. Administer approximately 50 active federal, state, and private organization funds for the nine centers where the value of the total grants and agreements is more than $5M. Assist centers with fiscal problems encountered on restricted funds. Invoicing of federal/State/Local/Private funds as required.
Accounting and record keeping required to process account setups using Banner Finance system; audit, review, and approve grants and contracts expenditures from inception through completion of project. Manage, monitor, and administer post-award activities for BEI to include account setups, revisions, and cost transfers for grant and contract activity. All daily activities are performed under general supervision and are checked by the Director for appropriate checks and balances. This task will include problem solving, researching, and analyzation skills for complex budgets and grants, including monitoring and maintain match accounts to ensure match requirements are being met in accordance with the agency and university requirements. Process billings, subawards, account corrections, and closeout and report compliance in a streamlined, accurate, and responsive manner. Analyze, interpret and manage financial accounting data on Banner Finance system. Create and analyze Excel spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions.
Independently prepares monthly financial statements in accordance with the terms and conditions of the grant or agreement while ensuring detailed expenditure reports balance to Banner for the billing period. The detailed reports will include reasonable burn rates and match ratios are met. Match/Cost share funds are expended at the same rate (ie burn) in accordance with the project expenditure rate. Monitor individual grant activity for allowability, reasonableness, consistency to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, or agency requirements. Essential
15 Review of accounting and record keeping required to process account setups using Banner Finance system; audit, and approve grants and contracts expenditures from inception through completion of project. Manage, monitor, and administer post-award activities for departments to include account setups, revisions, effort reporting, billing, and cost transfers for grant and contract
activity. Approves and is signatory authority for expenditures, purchases/transactions via workflow, TEM, and other financial systems. Reviews and approves lower level employee grant setups.
Process billings, subawards, account corrections, and closeout and report compliance in a streamlined, accurate, and responsive manner. Develops, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, checks salaries, performs
projects. Prepares standard and non-standard reports, annual, quarterly, and monthly budget reports, budget forecasts, and performs monthly and fiscal year-end closing processes. Monitor individual grant activity for allowability, allocability, reasonableness, consistency to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state,
or agency requirements. Oversees large complex center awards that involve active federal, state, and private organization funds totaling more than a $1M per award. Assist departments with fiscal problems encountered on restricted funds. Electronic drawing of federal funds as required.
Coordinate with external agencies and UAA departments to provide match information for sponsored projects. Serve as liaison between UA units and funding agencies as required. Essential
Interpret GAAP (Generally Accepted Accounting Principles). Experience with electronic financial accounting systems (Banner, QMenu, and Toad) and with Microsoft Office Suite. Must have computer ability to manage hardware, new software, and documents. Knowledge of rules and regulations associated with restricted, capital, and operating budgets. Ability to analyze and suggest process improvements. Ability to train and lead employees. Knowledge of best practices, principles, theories, techniques, and methodology in the field as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance. Ability to participate in the development of proposals.
Minimum of five years of experience in related field (finance, business, management, statistics, mathematics) is required to include electronic processing of accounting data. Two years of direct experience in an Institution of Higher Education Grants.
REQUIRED EDUCATION OR TRAINING:
Bachelor's degree in Accounting, Finance, Business Administration, or related field. Bachelor degree can be substituted with equivalent combination of education and experience. College-level accounting coursework and a strong background in general and fund accounting. Higher degrees can be substituted for additional work experience.
This position is a full-time,
Grade 80, ($58,115/yr) DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.
This position is open until filled with the initial application review taking place on
June 5, 2020. To ensure your application is considered, apply by 11:55 pm, 6/4/2020. Applications received after this date may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Daylight Time 22 May 2020
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