Associate Registrar

Apply now Job no: 514921
Classification:Student Services Manager 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Business/Accounting/Finance, Student Affairs/Services

Position Summary:

The UAF Office of the Registrar is soliciting applications for the Associate Registrar position. Our office serves students, staff, faculty, and alumni at UAF, including all of our community campuses. Besides being the custodian of student records for the university, we also oversee registration, transfer credit, academic scheduling, curriculum, catalog, and graduation. As part of Enrollment Management, we contribute to student persistence and degree completion. We use technological solutions to streamline and automate processes wherever possible, yet maintain a student-focused customer service presence.

Duties:

10COMMUNICATION: Advises staff, students, and faculty regarding graduation, transfer credit, and curriculum policies. Builds positive working relationships with academic departments, faculty, and administration. Represents the Office of the Registrar in various settings, including Faculty Senate, UAF and Statewide committees and task forces, and on Banner governance teams. Serves as a proxy for the registrar in their absence.Essential
10NCAA COMPLIANCE: Develops expertise in NCAA student athlete eligibility requirements. Reviews and certifies eligibility of student-athletes each semester (including summer). Consult and work with the Compliance Officer in the Department of Athletics and the Athletic Advisor regarding each student-athlete's eligibility.Essential
25POLICY: Works with committees of faculty senate to ensure that UAF academic policies and degree requirements are in agreement with BOR policies, and develops procedures to enforce them. Develop/maintain/update policy information for public consumption on public websites or in the catalog; provide interpretation to be used by graduation and transfer credit staff as well as by academic advisors.Essential
25SUPERVISION: This position will supervise staff in two to three different functional areas. At this time, that will be Transfer Credit (2 positions) and Graduation 2 positions). As the needs of the office change, areas of oversight may shift among the managers; however, the overall team size would be approximately the same. Performs all aspects of supervision including hiring, training, developing, assigning, and overseeing day-to-day work, setting priorities, meeting deadlines, evaluating performance, and, as needed, disciplinary actions. Assists employees in problem-solving complex issues. Signature authority and leadership in the absence of the Registrar.Essential
30PROCESS ANALYSIS AND DESIGN: Analyzes business processes within the Office of the Registrar. Identifies antiquated, redundant, or inefficient processes; consults with staff and stakeholders to determine issues and needs, and implements improvements in workflow. Works to keep processes contemporary, and innovative, and service-oriented. Engages in on-going quality control management.Essential

The Associate Registrar is responsible for supervising teams, designing business processes, working with Faculty Senate on policy development, and representing our unit on committees, task forces, and work teams related to academic and student-service initiatives.  The Associate Registrar provides leadership within the Registrar's Office, as well as more broadly within the university.   The successful candidate will have strong communication and management skills, the ability to handle multiple priorities in a fast-paced environment, and the ability to develop and implement process improvements.  This position reports directly to the Registrar.

KNOWLEDGE/SKILLS/ABILITIES:

-Detail-oriented, technologically and computer literate.
-Ability to use/master multiple software programs focused on higher education processing such as DegreeWorks, OnBase, Banner, Toad.
-Ability to read and interpret policy documents, such as BOR policy & regulation, Faculty Senate actions, and UAF catalog; as well as user guides for systems used in the Office of the Registrar.
-Ability to develop and recommend changes. Ability to determine the appropriateness of exception requests.
-Ability to manage multiple priorities in a fast-paced environment.
-Ability to supervise and manage.

TYPICAL EXPERIENCE:

Minimum of 2 years interpreting and applying complex policies and regulations; experience with Windows computer systems and network operations, database software, word processing; experience in working with a diverse population of customers and staff.

REQUIRED EDUCATION OR TRAINING:

Bachelor's Degree required. Minimum 2 years of administrative and/or managerial experience; knowledge of and experience with common/current computer technology and software.

This is a full-time, Grade 81, minimum $63,565 yearly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, annual and sick leave, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.  

Review date:

To ensure consideration, please apply prior to 11:55 pm AKDT June 5, 2020. Include a cover letter, current resume, and three professional references with your application materials.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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