Contracting Officer

Apply now Job no: 514864
Classification:Procurement & Contract Services Professional 1
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VCAS Facilities & Campus Svcs
Location: Anchorage
Categories: Architecture/Construction/Planning, Business/Accounting/Finance, Facilities/Skilled Trades

Position Summary:

UAA Facilities Planning and Construction (FP&C) is recruiting for a highly motivated, detail-oriented Contracting Officer who is ready to take on multifaceted and exciting work.

Duties:

15User Support and Contractor Relations •As it relates to all departmental procurement activities, as appropriate, ensure compliance with FP&C, university, state, and federal procurement policies and regulations •Provide procurement guidance to project teams in the form of expert advice and strategic recommendations •Establish positive and productive working relations with contractors, vendors, and university departments while maintaining high ethical standards •As it relates to procurement activities assist with technical questions and process development associated with FP&C’s project management information systemEssential
40Competitive Sealed Bidding, Source Selection and Contract Award: •Work with Project Managers to analyze and select appropriate method of solicitation and contract type. Develop/compile specifications, terms, conditions, provisions and source lists for formal and informal bids and proposals •Provide instruction, guidance, and coordination to establish solicitation evaluation selection committees and throughout selection process. Develop and apply evaluation factors, standards, and award criteria commensurate with procurement activity •Conduct pre-solicitation conferences, pre-bid/proposal conferences and site visits. Write amendments and certify correctness of all solicitation and award documentation (e.g., abstracts, memorandums of selection, determinations and findings). Awarding contracts within delegated authority •Interpret and apply complex procurement rules and regulations •Select and implement negotiation strategies for efficient cost and schedule performance •Evaluate and advise on intellectual property mattersEssential
45Contract Administration: •Develop and/or implement a departmental contract administration plan •Support and/or conduct negotiations with contractor, both pre-award and post-award, regarding all aspects of the contract •Support Project Managers in negotiating and approving price and/or other changes in contract terms and conditions as necessary •Issue purchase orders, change orders and modifications, as necessary •Execute contract closeouts, terminations and their settlements •Develop performance monitoring systems and alternative dispute resolution options •When required prepare documentation and research findings to support superiors and the University in the event of litigation •Compile and maintain complete and accurate filesEssential

Facilities Planning and Construction (FP&C) is responsible for planning, budgeting, contract management, and construction of professionally designed buildings and facilities for the University of Alaska Anchorage (UAA) campus and its extended college campuses - Kenai Peninsula College (including Kachemak Bay Branch), Kodiak College, Matanuska-Susitna College, and Prince William Sound College.

The primary focus of FP&C is to ensure new construction, major renovations and alternations are designed to support the mission of the university and that physical development meets academic program requirements in support of all UAA campuses.

KNOWLEDGE/SKILLS/ABILITIES:

•Knowledge of computer systems, programs and applications.
•Knowledge of a variety of commodities, equipment, supplies, and services and their sources.
•Knowledge of sound business practices and ethics.
•Knowledge and command of applicable procurement law, procurement regulations and procedures, as well as relevant court decisions and precedents. Preference for applicants with construction experience relevant to this KSA.
•Knowledge and understanding of the Uniform Commercial Code, contract law, business law, and a working knowledge of the litigation process, and relevant tort decisions. Preference for applicants with construction experience relevant to this KSA.
•Knowledge of policies and regulations governing ethical conduct.
•Working knowledge of risk management and mitigation.
•Advanced technical and business writing skills.
•Problem solving skills.
•Ability to file and track information.
•Ability to work effectively in a fast-paced environment and as part of a team.
•Ability to assess risk and use appropriate methods of procurement to mitigate risky circumstances.
•Ability to interpret prices and trends and to apply that knowledge to procurement problems.
•Able to demonstrate a continuous improvement mind-set.
•Demonstrated communication and relationship building skills.
•Possess a strong Customer service ethic and ability to understand, meet and champion the Customer’s need while staying within the policies and procedures.
•Demonstrate a willingness to be coached, showing an openness to feedback and performance improvement opportunities.

REQUIRED EDUCATION OR TRAINING:

Bachelor’s degree in related field and two years public procurement experience, or an equivalent combination of training and experience. A Certified Procurement Manager (C.P.M.) certification or other recognized certification in the procurement profession is preferred.

This is a full-time, Grade 78, minimum $23.60/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, 144 annual leave hours that increase after 5 years, 120 hours sick leave per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.  

This position is open until filled with the initial application review taking place on June 1, 2020.  To ensure your application is considered, apply by 11:55 pm, 5/31/2020.  Applications received after this date may not be considered. 

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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