Kachemak Bay Writers' Conference Director

Apply now Job no: 514471
Classification:Administrative Specialist 3 (NE)
Grade:Grade 79
Work type:Staff Part-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Kenai Peninsula College
Location: Homer
Categories: Administrative/Personnel

Position Summary:

Kachemak Bay Campus/KPC/UAA is looking for an exceptional person to coordinate the Kachemak Bay Writers' Conference. The successful individual will design and manage all conference events, communications, marketing and volunteers. Facilitate involvement of artists both as featured instructors or participants. Create and oversee an advisory board. -Coordinate with UAA faculty and staff to facilitate student involvement in conference proceedings. -Be involved in assessment processes for the program. Provide other support as needed. This position includes benefits and tuition waivers, 10.5 months per year, starting in April 2020. It is a grade 79, beginning wage $25.82 per hour.

Duties:

10Creates travel itineraries for presenters’ and faculty needs and coordinates with staff on travel arrangements. Serve as point of contact with all KBWC-funded travelers.Essential
10Initiates conference procurement activities, including printing of poster, program, and marketing materials.Essential
10Manages fiscal component of the KBWC, including negotiating facility, post-conference, and food service arrangements, negotiating speaking contracts for speaker(s) and faculty, and reviewing the KBWC budget. Solicit grant funding, conference sponsorships and donor development, following all UA guidelines and requirements. All fiscal management will be done with close collaboration of KBC Campus Director.Essential
10Manages KBWC communications, including responses to the KBWC emails and communication requests, communicating as needed with other staff and the KBC Campus Director. Coordinates with UAA faculty and staff to facilitate student involvement in conference.Essential
10Manages KBWC public relations activities: marketing, advertising, website, press releases, and social media.Essential
45Organizes and develops the annual Kachemak Bay Writers' Conference (KBWC). This includes developing programming and final schedule for the KBWC and post- conference activities; reviewing outcomes of the KBWC each year; and planning presenters, faculty, keynote speaker and initial programming for the next KBWC in conjunction with the KBWC Committee. This includes arranging or conducting the introductions to the Conference and the keynote speaker, including UA leadership attendees, and coordinating KBWC tasks with staff and campus director, so that registration tables are staffed, rooms are set up or taken down as needed, faculty have necessary supplies, open mic is handled, and other details are completed for conference operation.Essential
5Assesses staffing needs and suggests staffing levels to KBC Campus Director; Communicates and coordinates tasks in a timely manner through the KBC Campus Director and staff.Essential

Typical Education or Training:
Required:
A Bachelor's Degree from an accredited institution in an appropriate field
Preferred:
MFA or MS degree in English, Communication, or Writing

Knowledge/Skills/Abilities:
Required: 
Excellent interpersonal and communication skills in an environment involving a variety of cultures and age levels
Ability to manage volunteers and staff
Ability to manage complex details and implement programming
Familiarity with budget management
Prior fundraising knowledge
Ability to multi-task in a variety of areas
Computer skills to include Microsoft office suite, Outlook, Excel Word and Access
Preferred:
Connections with Alaska arts organizations (49 Writers, Alaska Council on the Arts, etc), and individual writers
Connections with university programs (specifically humanities programs)
The ability to raise money through fundraisers, benefactors and other venues

Required Experience:
A track record of organizing workshops, conferences and other public events
Experience resolving problems and troubleshooting
Experience with logistics and organizing volunteers and staff
Preferred:
Knowledge and/or experience with the Kachemak Bay Writers' Conference
Experience and familiarity with University of Alaska English Department programs and students
Understanding of the publication processes in Non-Fiction, Fiction, and/or Poetry
Experience working with undergraduate and/or graduate students
Demonstrated ability to facilitate small group writing workshops to undergraduate and community audiences

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SUMMARY: Kenai Peninsula College (KPC) is a campus of the University of Alaska Anchorage. The college has three locations and is comprised of: 
-Kenai River Campus, Soldotna 
-Kachemak Bay Campus, Homer 
-Resurrection Bay Extension Site, Seward 

This position will be located at KPC's Kachemak Bay Campus in Homer, situated near the shores of magnificent Kachemak Bay. The campus offers courses leading to 4‐year degree programs, associate degrees, and certificates. This campus has 5 full‐time faculty, 15 staff, and 25- 30+ part‐time faculty each semester. KBC averages 700-800 students/semester. 

***

To ensure consideration, please apply prior to the review date:  February 27, 2020; 11:55 pm AST

Please submit your online application and electronically attach the following documents: 
1. Cover letter 
2. Resume 
3. List three professional references, including the names, titles, phone numbers, and e-mail addresses
4. Unofficial transcripts 

This position is not eligible for relocation benefits.

*****

Kachemak Bay Writers’ Conference

For 18 years, the Kachemak Bay Writers’ Conference has drawn nearly 2,000 writers and participants from across the country and the world to Homer, Alaska.  Bringing together writers of all experience levels with award-winning faculty authors and poets, the conference has served as an important resource to the Alaskan writing community.  Though the Kachemak Bay Writers’ Conference took a hiatus in 2020, planning has already begun to bring the conference back in 2021 in its next vibrant incarnation.

Vision –the long-term goal the event hopes to achieve

The Kachemak Bay Writers’ Conference seeks to encourage writers, inspire readers, and connect people through the power of the written word.

Specifically, the Kachemak Bay Writers’ Conference will connect accomplished and aspiring writers from across Alaska and beyond for an educational experience that will develop the craft and the community in order to foster richer and more diverse works of fiction, nonfiction, and poetry.  The conference will also inspire and engage university students and local community members using Kachemak Bay Campus as the primary venue with the downtown Homer business district as a backdrop.

Mission – route to achieve the vision

The mission of Kachemak Bay Writers’ Conference is:

  • to provide opportunities for aspiring writers to learn from, and build community with, accomplished writers.
  • to provide participants with opportunities to interact with members of the publishing industry and accomplished writers who can help further their publishing goals.
  • to provide Kachemak Bay Campus students, University of Alaska students, Homer community members, and Alaskans with opportunities to interact with accomplished and celebrated writers.
  • to introduce KBC and UA students, the Homer community, and Alaskans to a diverse group of voices and to foster that diversity among participants.
  • to engage the Homer community and Kachemak Bay Campus by utilizing the gorgeous campus facilities nestled in the heart of downtown.
  • to inspire larger conversations about the craft of writing and the diverse subject matters that current literature is tackling.
  • provide a variety of workshops, panels, and readings that enrich and engage participants.

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Term Position:
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.

Training Policy:
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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