Office Manager

Apply now Job no: 514436
Classification:Risk Management 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:Vice President of Finance
Location: Anchorage
Categories: Administrative/Personnel, Office/Clerical

Position Summary:

Are you an experienced office manager that's ready to bring your skills to a state-wide team?  The University of Alaska Risk Management office supports the University system across the entire State of Alaska.

Duties:

20General and Staff Support Provide cross-support to Risk Services'' five units: risk, insurance, safety, claims and emergency management. Primary assistance is to Risk Manager at Insurance Renewal, risk allocation and for actuarial report. Gather statistical information for the annual actuarial review which provides the bases for establishing the reserves retained by the UA to qualify as a self-insured. Analyze incoming requests for information and special reports utilizing comprehensive knowledge of the Banner (TOAD) and RMIS claims database structure and relational database query operations, extract appropriate data and financial information to fulfill reporting and research project requests. Maintain strict confidentiality of claims, litigation, medical, and other confidential information. Supervisory - Supervise, hire, discipline, terminate, train, direct, schedule, plan and establish work priorities for the student assistant(s) or temp employee(s). Staff Support - As needed, respond appropriately to inquiries on a variety of services provided by Risk Services, including calls from claimants, medical service providers, students, faculty, university staff, brokers and others. Human Resources - Prepare and track requests for personnel actions, including preparing hiring paperwork and ensuring all office personnel actions are in compliance with university personnel rules.Essential
40Risk and insurance fiscal management: Develop and implement fiscal management for system-wide risk and insurance functions. Manage internal and external financial transactions for system-wide program of risk and insurance. Manage all risk services fiscal functions, including but not limited to renewals, annual risk allocation, claims, and related transactions. Create and maintain risk services budget using Banner and other appropriate tools; develops annual budget for all units within Risk Services to develop and track budget monitoring. Fiscal operations include monitoring revenues and expenditures, reconciliations, projections, statistical support and budget transfers. Develop and manage system-wide loss prevention funding for the universities and Statewide. Maintain records, compile and prepare fiscal statements and/or reports for distribution to department staff, other departments, and outside agencies. Audit system-wide self-insured claims unit, ensuring reconciliation with Banner Finance, proper coding and proper accounting principles are being used. Interact with Risk Management Information System used by Claims unit. University generates approximately $ 2 million in payments annually through about 3,000 transactions. Analyze operations and design and recommend safeguards, controls and automated processes to ensure data entry accuracy and integrity.Essential
40Risk and insurance project development and implementation Develop projects to support system-wide risk and insurance. Projects include development of Risk Management Information System to provide system-wide cost of risk allocation (multi-year project); development of internal and external websites to provide resources (including transactions) to universities; development of internal predictive fiscal and risk indicators for staff; develop and implement updated record keeping system.Essential

Knowledge/Skills/Abilities:

Technical skills must included advanced knowledge of automated accounting systems, relational database structures and electronic spreadsheet functions
Basic understanding of insurance preferred.
Excellent analytical and problem solving skills
Excellent written and verbal communication skills.
Excellent time management and organizational skills.

Required Experience:

Five years of experience with emphasis on accounting and computing skills.

Typical Education or Training:

Course work or training in accounting and computer software programs. Education and training to have gained the above knowledge, skills and abilities.

This is a full-time, Grade 77, minimum $21.59 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

To Apply:

Please submit a cover letter, resume and three (3) professional references.  To ensure consideration for this position, apply by 11:59 pm on Sunday, February 23rd, 2020. The first application review will occur on February 24th, 2020.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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