Operations Clerk

Apply now Job no: 514417
Classification:Student Services Technician 2
Grade:Grade 76
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Office/Clerical, Student Affairs/Services

Position Summary:

The Office of Admissions is looking for an exceptional, energetic customer service professional to join our team. This position will serve as a primary point of contact and provide guidance and assistance for admissions questions — ranging from recruitment, application processing to orientation.


10Administrative support: Provide administrative support to the office of admissions. Receive and process payments from students in-person or over the phone. Make follow-up phone calls to receive payment on faxed applications. Provide support for Inside Out campus preview day, New Student Orientation, the Tanana Valley Fair and other events as assigned. Assist with event logistics and planning. Plan, coordinate and execute arrangements as directed for recruitment events on-campus, including catering, room reservations, administrative needs, audio visual needs, etc.Essential
20Application processing support: Assist Admissions Coordinators with application processing by uploading transcripts, test scores, and supplemental documents. May also assist as needed with application processing and projects. Use Banner, OnBase and Salesforce software to manage flow, documentation, and correspondence. Apply problem solving research skills to resolve admissions issues. Data entry in Banner and Salesforce as required. Track prospective student inquiries in Salesforce and pull reports.Essential
70Customer service: This position will serve as a primary point of contact for students, the public, and internal stakeholders to establish positive college relationships. Serve with an enthusiastic, courteous, and professional manner. Help students with a wide variety of Admissions and University related questions. Receive and accurately process or re-route Admissions concerns and requests. Provide guidance and assistance for admissions questions — ranging from recruitment, application processing to orientation. Answer questions and direct students to appropriate staff/departments. Reduce student-run around through point of contact decision making authority and assisting with general inquiries. Assist with other departmental communication. Telephone/In-person customer service: This position serves as a primary point of contact for a high volume of phone calls and walk-ins each day. Determine the most appropriate course of action based on the client’s needs. This position requires a broad knowledge of UAF, with more in-depth knowledge of Admissions recruitment, processing, communication, and new student orientation. Log correspondence in Salesforce. Ensure FERPA compliance on all communication regarding student information. Email and Chat: Triage Admissions email account. Serve as first line response for online chat software. Answer, process, forward requests as necessary. Log all interactions in Salesforce.Essential

Position Summary:

The University of Alaska Fairbanks is accepting applications for the position of Operations Clerk. The Operations Clerk provides customer service and operations support for the Office of Admissions. The Admissions Team is dedicated to improving accessibility to higher education by advocating for and empowering students to find success through an innovative, equitable, and inclusive admissions and transitions process. We promote a college going culture through strategic recruitment and communication, community outreach, responsive processing, and an engaging orientation. The Operations Clerk serves as a primary point of contact for a high volume of phone calls and walk-ins each day. This position will receive and process payments from students in-person or over the phone, prepare and edit a variety of non-policy communications to students and the public and coordinate with the office regarding schedules and agendas for meetings, events, activities and travel.   

Review Date:

To ensure consideration, please apply prior to the review date 11:55 p.m. Alaska Standard Time (AST), Friday, February 28.

Special instructions to applicants:

As part of the application process, upload a cover letter, resume, and contact information for three professional references. There may be skills testing at time of interview.

Education and training:

One year of education at a university or community college.

Required Experience:

One to two years’ experience providing professional level customer service is required for this position. Experience should have prepared candidate to provide excellent customer service, make sound judgment calls, analyze and solve problems, deal with large volume of inquiries.

Knowledge, skills and abilities:

Knowledge of customer service best practices and procedures. Ability to prepare various correspondence and effectively provide verbal and written communication to prospective students, community members, staff, faculty and administrators. Analytical research and problem-solving skills.

This is a full-time, Grade 76 ($19.15/hour minimum), 12-month position complete with a competitive salary and UA employee benefits package.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.



Advertised: Alaskan Standard Time
Applications close:

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