Registrar & Admissions Advisor

Apply now Job no: 514245
Classification:Student Services Professional 1
Grade:Grade 77 (9% GeoDiff)
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Kodiak College
Location: Kodiak
Categories: Academic Advising/Support

Position Summary:

Kodiak College is searching for a Registrar and Admissions Advisor.


10Lead/supervise: Provide coverage for Academic Counselor and act as department lead as assigned during extended absences (off-contract, vacation/extended leave, position vacancy). Coordinate with UAA to train Student Services staff and faculty in the use of student service technology to include Banner, UAOnline, DegreeWorks, OnBase and others as appropriate.Essential
10Representation of Duties: Represent Kodiak College on the applicable UA workteams to include: Catalog/schedule, registration, academic history, admissions, imaging, duplicate ID, graduation and student support services. Member of Kodiak College Instructional Council Serve in a leadership role in campus programming and student services, providing policy and procedure guidance to inform best practice. Initiate discussions about improving campus and student services processes, and recommend changes as warranted.Essential
15Records & Reporting: Ensure security and integrity of student records from admission to graduation. Create, maintain, interpret and deliver reports as requested by faculty and administration (enrollment, admission, academic program, graduation and other student data). Coordinate campus grading processes and procedures, providing training to faculty/instructors as needed. Update student academic standing and produce Dean's & Chancellor's list each semester and provide notifications as required to students and to relevant faculty/staff. Work with UAA to correct duplicate student ID's as identified. Process and evaluate student documents, train and supervise Student Services staff in accurate management of student records. Supervise maintenance of original documents according to required retention periods and coordinate document imaging, destruction and disposal.Essential
30Admissions & Advising: Provide admissions advising and coordinate the design, development and delivery of outreach and recruitment materials and events. Manage curriculum information and process, evaluate and maintain admissions documents (applications, change of major, transcripts, test scores, residency, military records, etc.). Troubleshoot admissions related issues and errors. Make appropriate referrals for program advising, financial aid, testing services and support services (student coaching, tutorial support, etc.). Assist with admissions, graduation and enrollment verification upon request. Interpret DegreeWorks, test results and transfer evaluations to determine course placement. Ensure procurement and delivery of diplomas. Work closely with UAA Office of Admissions to ensure compliance with policy, procedure and best practice.Essential
30Registration & Scheduling: Coordinate with faculty/instructors, administration, UAA and Kodiak College business office to set-up and maintain all course schedule information. Supervise registration and enrollment activities and provide registration advising related to schedule changes and financial aid (add, drop, withdraw, audit, etc.). Provide registration overrides as required (verify appropriate approvals). Troubleshoot registration issues and errors. Facilitate communication between Kodiak College and Kodiak High School to set-up and maintain dual enrollment course offerings and manage secondary student registration process(es). Communicate with students, administration, faculty and staff regarding academic information and deadlines. Work closely with UAA Registrar's office to ensure compliance with policy, procedure and best practice. Work with UAA to interpret academic regulations and apply policies and procedures in a fair and consistent manner in compliance with UAA academic standards and accreditation.Essential
5General Student Services: Respond to student service inquiries related to admissions, advising, registration, financial aid, transcripts, campus resource referrals, etc. Review & route student services forms. Coordinate with department employees to ensure department coverage during business hours, assisting with reception and phones as necessary.Essential


Knowledge of university system to be able to refer students to appropriate areas for assistance. Knowledge of best practices, federal laws, and legal issues and policy associated with and applicable to student services and higher education. Knowledge of marketing/advertising principles. Advanced public speaking skills. Ability to comprehend and apply university policies and procedures as they apply to students. Ability to troubleshoot situations to determine the best course of action. Ability to communicate effectively in person and in writing. Ability to work effectively in a fast paced environment. Ability to work as an influential part of a team. Aptitude for comprehending another's situation. Ability to apply theories gained through experience and education.

Must understand legal obligations in safeguarding confidential records per FERPA (Family Education Rights and Privacy Act). Training in use of computer systems to assure that accurate data bases of student records are maintained. Knowledge of general academic policies and procedures related to higher education.

Knowledge of Banner student information system required. Experience with computers and ability to manage time and completing priorities and deadlines.


Associate Degree and one year relevant experience, or an equivalent combination of training and experience.


Bachelor's Degree in relevant field is preferred.

Assignment Information: Term, full-time, nonexempt, 11 months per year, Grade 77, minimum $23.54 hourly, DOE, position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on January 22, 2020.  To ensure your application is considered, apply by 11:55 pm, 1/21/2020.  Applications received after this date may not be considered.

Application Instructions: Please attach a cover letter, resume, and contact information for at least three professional references.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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