Assistant Archivist

Apply now Job no: 514234
Classification:Library Professional 1
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Rasmuson Library
Location: Fairbanks
Categories: Library/Physical/Social Sciences

Position Summary:

Have you ever been the person at a party talking about the cool 1905 photograph you found in a thrift store? Does the phrase “history immersion” excite you? Do you love people and helping them? Does creating order make you happy? If so, then you may be the perfect candidate for the Public Services Assistant Archivist position at the Alaska and Polar Regions Collections and Archives! The University of Alaska Fairbanks seeks engaging, team-oriented applicants for the position of Assistant Archivist.


10Administrative 1) Supervision- Hires, trains, supervises student assistants. 2) Maintains inventory of archival supplies in the department. 3) Other job duties as assigned.Essential
40Collections 1) Archival projects coordination. Identifies and works on special projects. In consultation with the Archivist: coordinates projects, makes recommendations on project design and budget, monitors budget, reports progress, supervises project assistants. Projects may include managing a grant-funded archival processing project, coordinating the Archives' component of a digitization project, or providing support for increased online access to Archives Materials. 2) Archival arrangement and description. Arranges, writes descriptions, and prepares finding aids for archival and manuscript collections; revises, edits, and/or writes finding aids and container lists to meet archival standards 3) Performs basic preservation on Archives and Manuscripts collections, including preservation rehousing and disaster salvage, as needed 4) Manages requests and payment for reproductions of materials from the Archives and Rare Books Units 5) Oversees the collection of statistics and assessment measures as they relate to the use of collections in-person and online.Essential
50Reference and Public Services 1) Coordinates reference services. Primary reference contact for all units within the Alaska and Polar Regions Collections & Archives for in-person, telephone, email, and correspondence queries. Works with faculty, graduate and undergraduate students, international researchers, and the general public. 2) Supervises and manages the handling and use of materials in the Research Room, including serving as a reference contact for patrons, answering complex requests independently, overseeing security of materials during use, and enforcing policies and procedures of the department. 3) Conducts historical research to answer in-person, telephone, email, and correspondence queries about collection holdings. 4) Assists with events, programs and group instruction to University classes (graduate and undergraduate), faculty and staff, and the general public, as needed 5) Assists with the creation and curation of online content through the libraries social media and website.Essential

We’re seeking someone to serve primarily as the first point-of-contact for archival reference requests, assist researchers in the research room, arrange and describe collections, and fulfill reproduction requests. You’ll have the opportunity to work with local history enthusiasts, university students and faculty, and researchers from across the globe. There may even be the occasional chocolate. You’ll also gain experience with supervising student workers, planning digitization projects, copyright procedures, and policy-writing. The archives contains materials from thousands of sources, including gold miners, politicians, Alaska Natives, and archaeologists. It’s also the main repository for the University of Alaska (founded in 1917). 

It’s your job to connect people to the historical sources they need. If you want to be involved with the newest stories being told about Alaska and the North, then this is the perfect place for you.

Salary Information:

This position is a Full-time, Grade 78, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on January 29, 2020.  To ensure your application is considered, apply by 11:55 pm, January 28, 2020.  Applications received after this date may not be considered.

University of Alaska Fairbanks is a Land, Sea and Space Grant institute, with programs in social and natural sciences, arts, engineering, and interdisciplinary areas with particular emphasis on the North. UAF is the premier research university in Alaska.

The Library is committed to providing students and faculty with a well-rounded physical and electronic collection of information resources on all topics, with a focus on materials to support campus curriculum and research activities. It serves an extensive user community with books and serial holdings, archives and manuscripts, historical photographs and films, rare books and maps, and an oral history program.


Demonstrated commitment to public service or customer service
Knowledge of information research methodologies and techniques.
Demonstrated ability to prioritize complex requests for assistance and information.
Skill in project management, including work flow development, reporting, and budget monitoring.
Ability to communicate effectively, both orally and in writing.
Demonstrated ability to work with library technology

Able to lift 35-pound boxes.

Knowledge of basic conservation and preservation techniques.
Knowledge of archival arrangement and description standards.
Knowledge of history, anthropology, and/or political science as these disciplines relate to Alaska and Arctic regions.


One year responsible experience with customer or public service in an archives, research library or similar institution. A MLIS/MIS may substitute for experience.

Supervisory experience
Experience with archival and/or library programs such as STAR archives, Archon or Archivists Toolkit


Bachelor's degree; or an equivalent combination of training and experience.

Preferred: Preferred: Master of Library Science or related degree or Master’s degree in Alaska or polar regions history, anthropology, cultural studies, or related degree; Advanced knowledge of Alaska or polar history, anthropology, or political science (or related field).

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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