Advising Coordinator

Apply now Job no: 514223
Classification:Student Services Professional 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF College of Nat Science & Math
Location: Fairbanks
Categories: Academic Advising/Support, Student Affairs/Services

Position Summary:

Do you enjoy working with students in a collaborative relationship to help foster and support student success? The University of Alaska, Fairbanks, College of Natural Science & Mathematics, is seeking an Advising Coordinator. The CNSM Advising Coordinator is a critical member of the academic team and is important to student success.


10Member of the college and university academic team. Represents the college to the central advising office and participates as a team member with central advising activities and planning. Regularly attends and actively participates in academic advising, orientation, recruitment, and registration events at the college and central level to attract new students to the university. Design, implement and assess retention programs and surveys based on documented needs and create strategic plans based on assessments. Design, implement and participates in college outreach events and planning.Essential
10Monitors student progress and coordinates personal interaction with students, as necessary. Examines student advancement through degree programs and develops retention strategies. Identifies at-risk students needing special attention through evaluation of low test scores or low grades; initiates and manages intervention programs.Essential
15Promotes and communicates best advising practices to faculty and staff. This may include but not be limited to the offering of periodic workshops with departments to review best advising practices, particularly when there are any changes to the curriculum and degree requirements. Notifies faculty of curriculum and course changes in other departments, as necessary. Notifies students of relevant changes. Assist faculty and staff by answering questions and troubleshooting unusual issues as they arise. Communicates regularly with academic partners regarding academic concerns or issues.Essential
65As the College of Natural Science and Mathematics academic advisor for all degree programs, with the exception of education programs, the advisor works independently with current, prospective, new, and returning undergraduate students (majors and pre-majors) on educational planning, course scheduling, and non-traditional credit options as appropriate. Uses test scores and judgment when determining course placement and semester load. Explains academic policies, degree audits, and creation of semester plans to ensure a timely graduation. Synthesizes student's personal circumstances and individual needs to promote academic success while maintaining confidentiality and professional demeanor. Assigns students to faculty advisors when more disciplinary-specific guidance would be helpful based on students' educational and career goals. Advocates for students, including but not limited to academic petitions, disqualifications, and identification of academic and financial aid opportunities. Incorporates use of college and university tools (e.g. common databases, electronic platforms, etc.) into daily activities. Maintain currency in the effective use of such tools. Adheres to FERPA and other state and federal guidelines, as appropriate.Essential


Knowledge of academic advising, decision making strategies, and problem solving tactics. Ability to interpret academic records, assessment scores, and other information to determine course placement, student interests, and abilities. Ability to retrieve student records and create reports using appropriate software. Ability to be a team member and work with a diverse faculty, staff and student population.


Three years relevant experience, or an equivalent combination of training and experience.


Bachelor's degree in a scientific discipline or relevant field; Master's degree preferred.
Ability to use relevant technology is important to the success of the candidate. Technology and software used in this position includes: MS Office Suite, Banner, data retrieval mechanisms such as TOAD, EAB/Nanook Navigator software for advising, UAOnline, Google Docs, Google Calendar and all the Google options, web software such as OU Campus.

This is a full-time, Grade 79, minimum $25.82/hr, DOE, 11-month position complete with a competitive salary and UA employee benefits package.

To ensure consideration, please apply prior to the review date. Please attach cover letter, resume, and three professional references (including contact information). Application must be submitted no later than 11:55 pm Alaska Standard Time on January 12th. Review of applicants will begin Monday, January 13th.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close: Alaskan Daylight Time

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