Executive Officer

Apply now Job no: 514213
Classification:Administrative Management 3
Grade:Grade 82
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF College of Fish & Ocean Science
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance

Position Summary:

Applications are invited for the position of Executive Officer in the College of Fisheries and Ocean Sciences. The Executive Officer will oversee the administrative functions of a world-class research and education organization that is geographically and academically diverse. We offer strong graduate and undergraduate programs in fisheries, marine biology, and oceanography, and our cutting edge research is highly relevant to the state and the nation. The incumbent will facilitate clear communication, continuity of policy and regulations, work directly with the Dean and leadership staff, and provide services to faculty. This is an excellent opportunity to use your management experience in a dynamic and interesting work environment.

Duties:

50Ensure compliance regarding UA human resources policies and regulations by reviewing and approving personnel transactions and developing internal procedures. Provide streamlined communications with CFOS as to updates and changes to regulations, laws and policy regarding all aspects of human resources. Supervise the HR Coordinator, Juneau-based Administrative Specialist and Seward-based Administrative Specialist providing management and training in order to accomplish priorities. Create professional development plans for subordinates and perform employee evaluations. Serve in an advisory capacity when problems arise that cannot be solved at the specialist level. Develop and monitor internal administrative policies, procedures and standards to ensure strict compliance and optimal service to the research and academic community, faculty, staff and students. Ensure compliance of the NSF Business Systems Review of R/V Sikuliaq and update the Operations and Administrative Manual for R/V Sikuliaq on an annual basis.Essential
50Serve as an advisor to the CFOS Dean on daily administrative operations. Responsible for management of business office functions including, pre-award proposal coordination, travel, leasing and building management. Serve as an integral part & leader within the CFOS staff management team. Oversee administrative functions of CFOS units located across Alaska by facilitating clear communication, continuity of policy and regulations and compliance. Set direction and policies for internal business processes and procedures of the College.Essential

This position is a Grade 82 (Step 1: $34.45/hr), Salary to commensurate with experience and UA employee benefits package.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated supervisory, planning, problem solving and decision making skills.

Requires knowledge and judgment of inter-relationships between academic and research programming.

REQUIRED EXPERIENCE:

Minimum Six years in responsible, decision-making positions in private industry, higher education and/or research administration.

TYPICAL EDUCATION OR TRAINING:

Bachelor's degree in relevant field and six years progressively responsible experience, or an equivalent combination of training and experience. Master's degree preferred.

Applicant instructions:

Interested applicants must apply online.  If you need assistance applying to this posting, please contact the University of Alaska Office of Human Resources at (907)-450-8200. 

Required Applicant Documents:

(1) a cover letter, (2) a resume, and (3) contact information for at least three professional references (address, email and phone number).

Review Date: January 13, 2020

Early applications are welcome but must be received no later than Sunday, January 12, 2019 by 11:55 PM Alaska Standard Time to ensure full consideration. Applications received after this date and time may not be considered for this position. This position will remain open until filled.

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Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

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Advertised: Alaskan Standard Time
Applications close:

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