Student Affairs HR Coordinator
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Classification:Human Resources Technician 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF VCSA Admin & Central Support
Categories: Human Resources, Office/Clerical
This position is in the main business office of the Vice Chancellor of Student Affairs serving 15 units to include the offices of; Admissions, Registrar, DMVS, ASUAF, Athletics, Center for Student Rights and Responsibilities, Development/Alumni, Dining Services, Disability Services, Financial Aid, University Relations, Nanook Recreation, Residence Life, Student Health & Counseling, and Center for Student Engagement. This position requires experience handling sensitive and confidential situations and documents appropriately. All aspects of the position deal with confidential information: salary, assignments, performance evaluations, probation, promotions, demotions, disciplinary actions, legal actions, retirement, etc. The SA staff and students rely on proper professional communication as part of the overall service provided by this position. This position must be able to work independently and make necessary independent decisions within areas of responsibility.
10 Database, Electronic Records and File Management:
Create and maintain electronic document management procedures to ensure management of timelines, deadlines, unusual events and workflow, so services are efficiently processed. Ensure HR related data is easily identified, communicated, and accessible to SA administrators, personnel and others for reporting and decision making purposes. Assist with yearly update of telephone directory in coordination with UA HR and Summer Sessions. Essential
40 RECRUITMENT: Manage all recruitment process and documentation for approximately
400 employees. Train unit personnel in recruitment processes, procedures, and policy requirements. Counsel and advise hiring authorities on recruitment activities to include assuring legal hiring and selection practices are adhered to, counseling/writing position descriptions, counseling/writing on questions for recruitment's (preliminary, intermediate, interview(s) and reference check). Provide guidance to departments regarding the on boarding process for new employees. Train unit staff on recruitment processes, policies, and procedures. Manage technical aspects and issues that arise. Facilitate communication with Director's administrative staff. Essential
45 HUMAN RESOURCES COORDINATION:
Function as the lead HR position within the division of SA for all human resource related services provided at SA to all unit Directors within SA (approx. 15). Act as the expert resource on all HR matters and provide guidance to directors related to departmental HR processes, needs, and policies. Identify and implement process improvements and procedures for the Vice Chancellor for Student Affairs (SA) Division. Serve as a liaison between 1) senior management and staff and students and 2) between the SA and other UA HR offices. Communicate efficiently and effectively with a diverse group of staff and students. Frequently works with the UA HR office and SA Executive Officer on complex human resource related issues that require guidance. Proactively assess and audit SA HR processes and issues. Provide advice and guidance to supervisors and employees on matters of conflict.
This position splits HR functions for all SA department with the second HR position (will either split by units or eclass dependent on workloads).
PERSONNEL AND PAYROLL SERVICES:
Provide personnel and payroll services. Audit, initiate, and process hiring documents, termination and changes in employee status. Initiate paperwork and track employee contract letters, workers' compensation claims, terminations, LWOP requests, FML requests and leave share. Coordinate between UAF HR office personnel and unit personnel all new hire orientation sessions and exit interviews for unit personnel.
Monitor payroll for accuracy and compliance. Coordinate with unit fiscal personnel to manage labor distribution. Use query features of Banner system/TOAD for verification and audits of various HR related data and information. May assist with immigration/visa processing within the SA division when necessary.
Assess and problem solve, manage, and coordinate payroll issues, including compensation error, bonus pays, and leave issues.
Research, track and update metrics, as required.
Maintain personnel and payroll files. Provide required maintenance and security of employee records.
Functions as the Lead for SA division for all human resource related services provided at SA to all unit Directors within SA (approx. 15). Essential
5 Other duties as assigned. Backup to HR for SA units as well as backup to the Assistant to the Vice Chancellor. Essential
This position is in the main business office of the Vice Chancellor of Student Affairs serving 15 units to include the offices of; Admissions, Registrar, DMVS, ASUAF, Athletics, Center for Student Rights and Responsibilities, Development/Alumni, Dining Services, Disability Services, Financial Aid, University Relations, Nanook Recreation, Residence Life, Student Health & Counseling, and Center for Student Engagement. A higher level of HR support in the department is necessary for daily efficiencies. Support in the department at this level not only aides the Vice Chancellor and Executive Officer in reporting, but this position addresses and resolves higher level HR issues with support of Executive Officer, before they escalate to reach a level that requires UAF HR involvement. This position requires experience handling sensitive and confidential situations and documents appropriately. All aspects of the position deal with confidential information: salary, assignments, performance evaluations, probation, promotions, demotions, disciplinary actions, legal actions, retirement, etc. The SA staff and students rely on proper professional communication as part of the overall service provided by this position. This position must be able to work independently and make necessary independent decisions within areas of responsibility.
Review Date: To ensure consideration, please apply prior to March 8, 2020 at 11:55 pm Alaska Standard Time. Please attach resume, cover letter and three professional references to include phone, title and company.
This is a full-time,
Grade 77, minimum $21.59 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.
Knowledge of payroll and personnel procedures, rules, and regulations. Knowledge of University, federal and state law requirements. Knowledge of collective bargaining agreements. Ability to apply understanding of University, federal, and state requirements for payroll and human resources functions.
Knowledge of payroll, accounting and human resource systems. Working experience with electronic spreadsheets, databases, word processing applications. Analytical and problem solving skills. Ability to multitask. Must communicate effectively verbally and in writing. Excellent interpersonal skills. Ability to work effectively in a fast paced stressful environment. Ability to prioritize and use good judgement.
High degree of independence and problem solving ability required; ability to provide oversight of activities. Ability to assess, develop and implement policy improvements. Ability to self-direct training to accomplish versatility of HR issues. Ability to manage recruitment processes including advertising, developing announcements, assisting with candidate evaluation, develop screenings and reviewing screening applications, and referral(s). Research and advise on issues related to employee and labor relations. Analyze and manage data; prepare reports. Ability to serve as liaison between senior management and senior administration, staff, and students. Provide support for compensation and benefits programs including monitoring family medical leave timelines/schedules. Provide training to, and act as liaison for, unit personnel requiring human resource/payroll technical assistance/guidance.
Knowledge of UA Policy and Regulations
Professional Human Resources Certification
Trained in Mediation
Knowledge of human resources functional areas. Knowledge of automated human resources systems and advanced computer operation. Ability to review documents for accuracy and compliance with regulations. Ability to understand and apply rules, regulations and policies as they relate to human resources functions. Ability to apply and understand human resource principles. Ability to provide leadership, direction and training to SA staff and students.
Ability to communicate effectively both orally and in writing. Ability to analyze situations. Ability to establish and maintain professional working relationships. Ability to analyze payroll and recruitment documents for accuracy and compliance with regulations. Ability to analyze issues and apply understanding of University, Federal and State requirements to a variety of other human resource functions.
Ability to analyze complex problems and develop strategies for resolution. Ability to effectively communicate complex ideas and information to a diverse audience.
Associate's degree in business, human resource administration, public affairs, psychology, sociology, or other relevant field of study and one year professional human resources experience or two years’ experience in HR, or an equivalent combination of training and experience.
Typical Education or Training:
One-year college coursework in human resources, and two years of technical human resources experience, or an equivalent combination of training and experience.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time 14 Feb 2020
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