College of Fisheries and Ocean Sciences Fiscal Manager

Apply now Job no: 514094
Classification:Fiscal Manager 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF College of Fish & Ocean Science
Location: Fairbanks
Categories: Business/Accounting/Finance

Position Summary:

Have you wanted to be a part of R/V SIKULIAQ operations but without seasickness and long days away from friends and family? Are you ready for a challenge and have a strong background in finance and accounting? Do you want to be a part of a college that has developed a strong history of regional and world-class research and excellent undergraduate and graduate education? Apply today to the College of Fisheries and Ocean Sciences for the position of Fiscal Manager.

Duties:

50%Management of Business Operations: Responsible for the co-management of CFOS business operations including Accounts Payable/Receivable, Property, Travel, Finance Procurement, ProCard, Budget Analysis, Cash Management and Fund Accounting. Develops, manages and prioritizes CFOS business office workflow to ensure efficiency and timeliness. Reviews and evaluates department activities and support systems; monitors and ensures compliance of internal and external requirements, implements and manages changes to improve and maintain the effectiveness and efficiency of business operations. Final signature authority for CFOS Journal Vouchers, Labor Redistributions, R/V Sikuliaq Cash Fund, Budget Revisions, Procurement Credit Card forms, J-Pays, 60 Day Cost Transfer Memos, and Org Code Maintenance Forms.Essential
50Financial Management, Reporting and Planning: Provide primary management of $46M budget - state, match, recharge, restricted and designated funds - involving multiple, complex working units in the areas of instruction, research (federal, state and private) and public service. Develop budgets and budget revisions, as necessary, crossing two funding allocations; Fairbanks Campus and Organized Research. Develop monthly Management Reports, including expenditure and revenue projections. Develop financial reports and provides analysis to CFOS leadership, advisory councils and others as required. Develop and manage fiscal year-end closeout procedures and create yearly continuation budget. Plan, forecast and analyze financial data for the College. Responsible for the analysis and management of all financial operations for R/V SIKULIAQ activities and programs, including restricted funds and recharge centers. Complete monthly internal financial reporting, quarterly NSF reporting and annual NSF reporting for R/V SIKULIAQ in coordination with CFOS leadership and the Marine Superintendent. Manage other CFOS recharge centers. Responsible for analysis and projection of revenue and expenditure forecasts and detailed communication with the Marine Superintendent and CFOS leadership. Develop and implement internal accounting procedures, as needed. Identify and resolve accounting issues. Determine potential vulnerabilities from an audit perspective, develop recommendations to strengthen those areas in conjunction with the Marine Superintendent and administrative staff, UAF management and audit departments; implement and manage these recommendations. Ensure compliance with internal and external agencies. Manage soft ledgers and financial data in preparation for internal financial statements and close-out reporting. Responsible for the development of fiscal operations, as needed, business and accounting training materials and delivery of training to diverse and geographically disbursed accounting and business operations staff. Design and prepare complex budget models and financial projections utilizing advanced database and spreadsheet techniques. Ensure accuracy and timeliness of financial data, complete accounting transactions to ensure accurate billings to sponsors, track receipt of funding and receivables, and manage all recharge fund close-out procedures. Ensure appropriate internal controls and financial procedures. Build strong working relationships with all constituents, including Principal Investigators (PIs), management and Seward Marine Center programmatic staff. Provide support to develop and improve efficient procedures and use maximize resources while maintaining a high level of accuracy. Participate, as appropriate, in strategic and operational planning of the operation. Provide primary management of all restricted fund monies from external agencies and business operations related to grants and contracts management, including direct supervision of sponsored program staff. Supervise, hire, train, assign and review work, evaluate performance and initiate corrective action for staff and promote professional development of staff. Monitor grant activity and provide management/advice in complex/unusual situations. Ensure closeout of each completed project. Develop cash-flow projections, trend analysis, pricing schemes and expenditure/revenue projections. Develop financial models and budget projections to assess feasibility of financial constructs. Respond to inquiries from the UAF AVC and UA finance & administrative offices regarding financial information & special reporting requests. Complete special administrative and financial projects as needed.Essential

Additional position details:

The CFOS Fiscal Manager provides primary management of a $46M budget including state, match, recharge, restricted and designated funds.  The position is responsible for the analysis and management of all financial operations for R/V Sikuliaq activities and programs, including restricted funds and recharge (cost) centers.  The Fiscal Manager co-manages all CFOS business operations across various geographic locations and two funding allocations. The position is jointly funded as part of a cooperative agreement with the National Science Foundation.

This position is a Grade 81 (Step 1: $30.56/hr), Salary to commensurate with experience and UA employee benefits package.

Applicant instructions:

Interested applicants must apply online.  If you need assistance applying to this posting, please contact the University of Alaska Office of Human Resources at (907)-450-8200. 

Required Applicant Documents:

(1) a cover letter, (2) a resume, and (3) contact information for at least three professional references (address, email and phone number).

Review Date: January 21, 2020

Early applications are welcome but must be received no later than Monday, January 20, 2020 by 11:55 PM Alaska Standard Time to ensure full consideration. Applications received after this date and time may not be considered for this position. This position will remain open until filled.

Knowledge, skills and abilities required for this position:

Exceptional, broad-based management experience with a solid background in governmental finance and accounting. Excellent interpersonal skills, including ability to clearly explain financial issues to non-financial staff and faculty. Proven record of success in the management of business plans and budget development, including demonstrated financial control and accounting skills, and experience in financial monitoring systems. Strong analytical skills. Effective presentation and communication skills, both oral and written. Possess the ability to develop and maintain strong relations with the faculty based on mutual trust and respect. Hold a strong commitment to the team approach and successfully mentor direct reports. Demonstrated supervisory skills & ability to plan, coordinate, and direct work of subordinate staff. Ability to communicate information effectively, motivate project teams and ensure successful completion of department goals. A proven ability to manage multiple assignments under tight deadlines, and to manage timeline to reach milestones. A mature and approachable personality. A demonstrated commitment to professionalism, a strong work ethic, a commitment to high standards, integrity and stability, a discriminating judgment, and accountability. Ability to interpret and apply federal, state and UA policies and regulations relevant to the College's activities.

Type and length of experience required for this position:

At least four years management-level experience are required, preferably in an academic medical center or research environment; A demonstrated working knowledge of accounting and business practices and procedures. A demonstrated ability to assemble and analyze information for reports and special projects. Experience working with Banner Finance and related data tables preferred.

Education and/or training required for this position:

Bachelor's degree in accounting or related field and 5 years professional fiscal experience, or an equivalent combination of training and experience. Quickbooks experience and professional license preferred (e.g. CPA, CFM).

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Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:  www.alaska.edu/nondiscrimination

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA.

Contact Information: If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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