HR Generalist

Apply now Job no: 514058
Classification:Human Resources Professional 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW Human Resources
Location: Anchorage, Fairbanks, Juneau
Categories: Human Resources

Position Summary:

The HR Generalist provides direct interaction with all levels of a diverse employee population (executive, faculty, staff, union represented and temporary employees) on HR policies, procedures, and programs in the areas of employment, benefits, compensation, employee/organizational development, and employee relation issues. Each HR Generalist will focus on different areas such as research, academics, administration, community campuses, or emergency services/facilities.

Duties:

100Follow established policies and procedures consulting with client organization through direct interaction with all levels of diverse employee population (executives, faculty, staff, union represented, student and temporary employees) in the areas of employment, benefits, compensation, workforce planning, employee/organizational development, and employee relation issues. Recognizes when more complex situations need to be referred to HR Services Manager. Oversees the integrity of the recruitment process for all recruitments within the client group and is responsible for documentation of the progress of the process. Review recruitment materials for completeness and compliance with applicable laws, policies and regulations (P&R), and accepted recruitment practices. Approve recruitments prior to posting. Review documentation of the successive stages of the recruitment process for completeness and compliance with applicable laws, P&R and accepted recruitment practices. Review documentation of the successive stages of the recruitment process for completeness and compliance with applicable laws, P&R and accepted recruitment practices. Grant final approval to make an offer of employment. Escalate problems with recruitment or background checks to Talent Acquisition team. Answer basic HR questions from calls, emails and walk in customers. Refer more complex questions to the appropriate specialist team for final resolution. Follow up on escalated issues to make sure that response and resolution time falls within the established Service Level Agreement. Review employment documentation (job forms, appointment letters, emergency hire forms, performance evaluation forms, system termination forms, and new hire paperwork) for correctness and completeness. Provide an initial intake of employee relations issues. Escalate issues to Labor and Employee Engagement as needed. Research, analyze and prepare appropriate documentation. Make recommendations for personnel actions or sanction as appropriate. Participate in conducting investigations and conflict resolution if necessary. Perform other duties as assigned.Essential

Knowledge/Skills/Abilities

Knowledge of general business practices, communication, information management, project management, inter-department coordination, understanding general department, and organizational policies
Must possess a high degree of skill with written material including correct grammar, spelling, formatting, preparing and proofreading both routine and non-routine written correspondence
Excellent organizational and interpersonal skills
Must be able to operate with an intermediate level of skill standard office software to include word processing, spreadsheet, database, web browser, and email
Knowledge of federal and state employment laws, policies, regulations, and procedures
Ability to analyze complex problems
Ability to conduct research
Ability to effectively serve customers; must possess an aptitude for listening and communicating with both internal and external clients/customers
Ability to work effectively with others and work well in a stressful environment
Ability to look up information and accurately input data into a Human Resource Information System
Knowledge and experience with employee benefits programs
Ability to interpret, clarify, and effectively communicate technical/complex benefit-related information to a highly diverse employee population
High level of oral, written, and public speaking skills; ability to conduct effective meetings and other group presentations
Ability to counsel employees in highly sensitive and confidential situations with tact and diplomacy
Working knowledge and understanding of HRS
Requires a comprehensive understanding of HR (payroll, personnel, benefits, recruitment, budget), including HR processes, HR theory, and HR Compliance
Intermediate skills with Microsoft Office applications: Word, PowerPoint, Excel, Outlook
Must be able to analyze problems and develop strategies for resolution
Must be able to prioritize workload independently and meet deadlines under stressful situations
Must be flexible and able to work in an environment of change
Must be able to foster a collaborative team environment and build relationships
Must be able to recommend actions for improvements to current processes

Required Experience

Minimum of two years of experience in human resources, Business or related field.

Typical Education or Training

Bachelor’s degree in Human Resources, Business, or related field, or an equivalent combination of training and experience. Professional Human Resources (PHR/SHRM-CP) certification preferred.

This is a full-time, Grade 78, minimum $23.60/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

This position can be located in Anchorage, Fairbanks, or Juneau. Please indicate your location preference with your application materials. 

To apply for this position, please submit a cover letter, resume, and three (3) professional references by 11:59 p.m. on Sunday, 5 January 2020

Background Check

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at https://www.uaf.edu/chancellor/initiatives-and-policies/policy/04.07.010.php 

Tobacco-Free Campus

UAF Campus is a tobacco-free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
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