Manager: Contracts, Audits, & Closures

Apply now Job no: 514056
Classification:Fiscal Manager 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:Provost Operations
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary:

University of Alaska Anchorage, Office of Research and Graduate Studies is seeking applicants to fill the position of Manager: Contracts, Audits, & Closures in the Office of Sponsored Programs (OSP). A pre-condition of employment: authorization to work in the United States. The ideal candidate will possess knowledge and experience in research administration, preferably in an academic setting, along with demonstrated experience and proficiency in a computerized environment using Microsoft Office Products, Adobe Acrobat, and electronic research administration systems. A Bachelor's degree is required and four years of fiscal experience, or an equivalent combination of training and experience. Strong communication and interpersonal skills, along with a highly developed work ethic are essential. Candidates should have the ability to execute multiple demands individually and as part of a cohesive team and skills in problem solving.

Duties:

10Responsible for effective management and leadership of a team of grant analysts and technicians. Supervise in a team environment with a particular responsibility for overseeing workload management. Plans and schedules work tasks ensuring proper distribution of assignments and space for subsequent performance of duties. Manage the recruitment, hiring, on-boarding and professional development of the team, including day-to-day supervision, setting team goals and objectives, implementing team-building strategies, employing outcome measures to evaluate goal attainment, as well as individual and team productivity (quantity and quality), coordinating work assignments, evaluating staff, maintaining appropriate and current job descriptions for positions, and taking corrective action as needed. Continuously assess each team member’s ability to maintain high-quality, value-added services in response to the growth of UAA’ s sponsored projects activities and implement efficiencies and new, creative approaches where necessary to address increases in workload volume or complexity. Identify the training needs of the team and coordinate delivery of training to meet such needs. Ensure each member possesses current, expert knowledge of applicable federal regulations, laws, state statutes, UA policies and procedures, and OSP policies and procedures as they relate to the management and administration of sponsored projects. Serve as an expert resource. Guide problem solving and decision making by facilitating problem solving meetings that result in the implementation of effective and creative solutions. Develop and implement procedure manuals/guides.Essential
10The Office of Sponsored Programs Management Team will be responsible for management of the Office of Sponsored Programs to include the full lifecycle of research administration. Further, responsibilities include but are not limited to: (1) oversight of a diverse portfolio of restricted fund awards in excess of $40M annually and $100M in proposal submissions, (2) compliance with all federal, state, and private funding agencies for research grant and contract activities, (3) maintains audit ready status and respond to findings from frequent formal audits, (4) provide effective accounting, records management, information management, and reporting capability within the University academic research community, the BOR, external agencies, and legislative bodies, (5) maintains open relationships with MAU offices, including General Council, Risk Management, HR, Procurement, Research Integrity and Compliance and more.Essential
15Develop and execute comprehensive training program and standard operating procedures as it relates to research administration. Serves as part of the Office of Sponsored Programs Management Team with responsibility on all matters related to research administration and responsible for information dissemination to University stakeholders including PIs, unit fiscal officers, department deans and directors. The Management Team will also develop and administer policies and procedures to improve effectiveness, increase efficiency and to maintain compliance with applicable federal and state laws and regulations. Advises MAU and Statewide leadership regarding relevant topics and serves on committees as assigned/approved by the Vice Provost for Research.Essential
20Leads audit response efforts and builds audit teams to respond as needed. Applicable for internal and external audits.Essential
20Leads award closure effort ensuring projects meet intellectual, physical, and financial obligations and requirements of signed agreements. Manage, monitor, and utilize the allowance for doubtful accounts.Essential
20Negotiates complex and high-level agreements on behalf of the University applying principles of risk management and risk mitigation. Ensures compliance with all federal, state and private funding agencies for research grant and contract activities; primary point of contact between UAA and sponsoring agencies. Act as liaison between PI, department staff, and OSP to ensure smooth transition of proposal from pre-award to a project managed by post-award. Streamlines research administration processes for transition from pre-award to post-award. Assist in resolving compliance issues prior to grant set-up. Collaborate on best practices that conform to Uniform Guidance, Cost Accounting Standards, and Office of Naval Research negotiated agreements.Essential
5Other duties as assigned.Essential

University of Alaska Anchorage, Office of Research and Graduate Studies is seeking applicants to fill the position of Manager: Contracts, Audits, & Closures in the Office of Sponsored Programs (OSP). A pre-condition of employment: authorization to work in the United States.The ideal candidate will possess knowledge and experience in research administration, preferably in an academic setting, along with demonstrated experience and proficiency in a computerized environment using Microsoft Office Products, Adobe Acrobat, and electronic research administration systems. A Bachelor's degree is required and four years of fiscal experience, or an equivalent combination of training and experience. Strong communication and interpersonal skills, along with a highly developed work ethic are essential. Candidates should have the ability to execute multiple demands individually and as part of a cohesive team and skills in problem-solving.

Application Instructions:

Interested applicants who would like to apply, please complete the University on-line application and upload the following documents:

  • Cover letter
  • Resume
  • References. Please provide three professional references (at least one prior supervisor). Be sure to include names and current contact information; e-mail addresses and phone numbers.

A Pre-condition of Employment:

  • Authorization to work in the United States.
  • Previously authorized foreign nationals may be eligible contingent upon approval of certification of release of controlled technology or technical data.

Position Information:

This is a full-time, regular continuing, exempt, Grade 81, (hourly rate is $30.56 minimum) DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on December 6, 2019.   To ensure your application is considered, apply by 11:55 pm, 12/05/2019.  Applications received after this date may not be considered.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:  www.alaska.edu/nondiscrimination

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA.

Contact Information: If you have any questions regarding this position please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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