College of Engineering Fiscal Technician
Apply now Job no: 514040
Classification:Fiscal Technician 2
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA College of Engineering
Categories: Business/Accounting/Finance, Human Resources, Office/Clerical
This position reports to the CoEng Fiscal Development Officer and will provide cost center clerk duties. In addition to having knowledge and experience in fiscal, the successful candidate must be a creative problem solver, a positive, collaborative and proactive leader, as well as a strong administrative team member. This position works collaboratively with the faculty, staff, and students as well as unit departments and Human Resources Department.
10 HUMAN RESOURCES DUTIES
Provide back up for all adjunct, temporary, graduate and undergraduate student hiring as needed. Essential
10 OTHER DUTIES
Perform other related duties incidental to the work described. Provide backup support to other fiscal employees in Dean's Office. Provide training as needed to faculty and staff to assist in budget resource management and tracking. May assist departments within College of Engineering in coordination of College wide events. Essential
20 REPORTING AND ARCHIVAL DUTIES
Reporting: review and correct program code /account mismatches. Track budget including balances and expenditures. Reconcile reports and statements and submit corrections as necessary. Compute, reconcile, adjust, review, audit and enter financial and statistical data to maintain accounting, budgeting, cashiering, purchasing, travel, payroll records, and reports. Assist with the preparation of fund 1 monthly PI reports, and fund 1 monthly department chair reports. Prepare monthly activity reports for internal service center activity.
Archival: set-up and maintain comprehensive files for each fund 1 account as directed by the College Fiscal Manager. Assist the Grants Manager in the set-up and maintenance of fund 2 files. Rotate fund 1 files at the start of each new fiscal year Create and maintain all department general fund signature cards. Provide training as needed to faculty and staff to assist in budget resource management and tracking Perform recharge center functions Set up accounts Gather and compile data for reports Maintain payroll records; reconcile and adjust payroll reports Prepare or assist in preparation of fiscal statements and reports. Essential
60 FISCAL DUTIES
Purchasing : Complete purchase requisitions from start to finish by gathering source documentation and entering requisitions into Banner, reconcile invoices to completed purchase orders. Verify and encumber funds for limited purchase orders. Verify that purchases are allowable and that the receiving account has adequate funding. Process transactions for payment: review deliveries of material and equipment; review and audit invoices; input invoices for payment. Assist with the preparation of employee and mileage and travel reimbursements. Review and process employee materials and services reimbursements for payment. Bill for internal service center work orders, and process incoming transactions for internal service center orders.
Reconciliation: Support procurement card holders by providing them with weekly reports and monthly statements, allocate charges to appropriate accounts. Prepare labor reallocations as needed. Prepare, review, and enter journal vouchers. Monitor and research incomplete documents, coordinate and resolve purchase discrepancies and returns with staff and vendors to expedite completion of orders and payments. Monitor accounts closely for appropriate allocation of expenses and budgetary constraints. Review expense reports for accuracy. Essential
This position reports to the CoEng Fiscal Development Officer and will provide cost center clerk duties. In addition to having knowledge and experience in fiscal, the successful candidate will have the qualifications listed below.
Ability to work with discretion, maintain confidentiality, and exercise sound independent judgment.
The ability to orchestrate simultaneous activities and prioritize workload to meet deadlines, goals, and objectives.
The ability to work well under pressure. Demonstrated strength in problem solving and success in explaining policies and procedures.
Experience in or ability to learn UA Banner Finance/Human Resource modules, and Concur Travel System.
Preparation of monthly account status reports for ProCard holders.
Broad knowledge of accounting principles and office procedures.
Demonstrated ability to organize and prioritize responsibilities.
Demonstrated experience with enterprise-wide database management systems.
Working knowledge of word processing and spreadsheet applications with experience in design of spreadsheets for accounting reporting or tracking.
Intermediate computer and spreadsheet skills. Working knowledge of word processing and spreadsheet. Experience with Banner, PNET, and Concur preferred.
Broad knowledge of accounting principles and office procedures. Demonstrated ability to organize and prioritize responsibilities. Knowledge of accounting system functions or procedures (e.g. accounts receivable, accounts payable). Intermediate fiscal skills. Analytical and problem solving skills. Verification, monitoring and reconciling skills. Ability to resolve issues. Ability to maintain accounts and data. Ability to understand fiscal and purchasing policies, rules & regulations. Intermediate computer and spreadsheet skills. Working knowledge of word processing and spreadsheet. Experience with Banner, PNET, and Concur preferred.
Entry level experience in business or accounting, preferably in a responsible position utilizing computerized systems.
TYPICAL EDUCATION OR TRAINING:
College coursework in Accounting or related field and one year entry-level accounting experience,
or an equivalent combination of training and experience.
This position is a Full-time,
Grade 76, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on December 2nd, 2019. To ensure your application is considered, apply by 11:55 pm, 12/01/2019. Applications received after this date may not be considered.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA.
If you have any questions regarding this position please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time 20 Nov 2019
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