Fiscal Technician

Apply now Job no: 513939
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA College of Health
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary:

College of Health Center for Human Development has an opening for a fiscal position that supports day to day activities for our various programs. The business staff provide support for programs from proposal development to final reporting to funding entities.

Duties:

15%General Office Support & Office Equipment • This position acts as backup for light janitorial support (services not provided by facilities) • Building open and closing including notification of emergencies • General phone line-direct calls or relay messages • Ensure all manuals, procedures, files, board members lists are updated and reviewed annually • Reconcile monthly invoices from IT and external vendors (phones, long distance, conference lines, internet, MyFi services) • Setup billing authority for off-site program (Tapestry) for phones, copiers & faxes • File, organize and maintain office records and clinical client records paper & digital formats. • Enter database information using computer programs for business staff and clinical staff. • Prepare general correspondence in MS Word. • Prepare and monitor fees for service invoicing and payments • Ensure documentation of background checks, insurance requirements, and current professional licenses for assigned staff are archived to meet contract and risk management needs. • Participate in the delivery of department training as neededEssential
20%Budget Includes analyzing soft ledgers and Banner generated reports. This position will be responsible for • Maintaining spreadsheets to track multiple complex budgets • Check balances and progress on budgets using Banner • Establish and maintain files and documents, correspondence and other recordsEssential
25%Purchasing UAA provides internal support for procurement activities. Program units work closely with purchasing agents to accomplish our request for products and services. This position will be responsible for • General office purchasing supplies and services • Program specific purchasing supplies and services • Create and track JV to make any corrections • Contract set up, review billings for authorization to pay, track payments, reconcile open ENC at year end for closure (final invoice payment or releasing of unspent) • Request modifications/change orders for open contracts • Prepare and process employee reimbursements, track in Banner • Backup for Procard reconciliation: tracking on line, correct billing on line, or JV to transfer charges record in soft ledgerEssential
40%Travel Assist with travel arrangements and proper documentation of travel expenditures. Responsibilities include: • Fiscal review of authorization of travel costs • Creating Travel authorizations , encumber in Banner, collecting back-up documentation and creating Travel Expense Reports (paper and Concur software) • Logistics: booking flights, hotels, rental cars, registration fees • Track expenditures in BANNER, for org/fund/object code and program code correctness, note in soft ledger • Coordinate multi agency reimbursements with UA travel systems for staff/faculty travel (3rd party reimbursements) • Coordinate group participant travel arrangements and establish vendor POs for related services.Essential

Summary of Position:
College of Health Center for Human Development has an opening for a fiscal position that supports day to day activities for our various programs.  The Center for Human Development receives over $7.0 Million in funding. The business staff provide support for programs from proposal development to final reporting to funding entities.

This position will work under general direction from the Assist. Dir. of Finance and Administration. The selected candidate must have customer service skills, professional telephone skills; the ability to follow instructions; work independently; the ability to maintain confidentiality; and deliver good verbal and written communication, which includes good grammar and spelling. This position requires the ability to organize and prioritize fluctuating workloads; and must have experience in general office procedures, practices and equipment.  The workload demands a proficiency with Microsoft Office Suite including Word, Excel, Publisher, PowerPoint and electronic mail software; A working knowledge of Banner HR, Banner Finance and Banner SI is needed to handle the detail(s) and volume of work associated with this job assignment.  Experience with payroll, accounts receivable, accounts payable and experience with accounting software will be considered in place of Banner experience.  Work experience can include volunteer service.

This is not a student position but is designed to provide an opportunity to develop middle skills necessary to be competitive for your first postgraduate job.  We are looking for an individual in their final academic studies ready to apply their classroom experience to real world business applications.

Knowledge/Skills/Abilities:

  • General knowledge of Generally Accepted Accounting Practices (GAAP) as well as the ability to interpret Federal, State, funding agency and institutional rules, regulations and policies as they apply to restricted funding.
  • Excellent customer service and professional telephone skills.
  • Ability to follow instructions.
  • Work Independently with a high degree of accuracy.
  • Maintain confidentiality.
  • Excellent verbal and written communication.
  • Ability to organize and prioritize fluctuating workloads.
  • Must have experience in general office and accounting procedures,practices and equipment.
  • Proficiency with Microsoft Office Suite including Word, Excel, Publisher, PowerPoint and electronic mail software.
  • 10-key proficient and a minimum typing speed of 50 wpm.
  • Experience with payroll, accounts receivable, accounts payable and experience with accounting software.
  • Possess significant knowledge of best business practices for accounts payable and accounts receivable.
  • A working knowledge of Banner HR, Banner Finance and Banner SI is preferred.

Required Experience:
Minimum two years' experience, budget monitoring, and project related travel for individuals and groups and advanced knowledge of grants and contracts.

Education/Training:
One year of college coursework in accounting or related field and two years' of relevant experience, or an equivalent combination of training and experience.

This is a full-time, Grade 77, minimum $21.59 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on November 22, 2019.   To ensure your application is considered, apply by 11:55 pm, 11/21/2019.  Applications received after this date may not be considered.

Application Procedure:
In order to be considered for the position, applicants must upload the following documents to their online application:

  • Cover letter highlighting qualifications that meet the specific requirements of this position
  • Resume
  • Names and contact information of three professional references

Background Check:
The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

At-Will:
Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees, and those positions designated by the presidents as officers and senior administrators of the university are employed at-will.

Training Policy:
It is the policy of the University of Alaska Anchorage that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAA. 

Tobacco Free Campus:
UAA Campus is a tobacco free campus.  For more information, please go to: http://www.uaa.alaska.edu/tobaccofreecampus/


Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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