Academic Advisor and Program Coordinator

Apply now Job no: 513861
Classification:Student Services Professional 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF School of Education
Location: Fairbanks
Categories: Academic Advising/Support

Position Summary:

The School of Education (SOE), in the College of Natural Sciences and Math (CNSM) at the University of Alaska Fairbanks (UAF), seeks an exceptional candidate based in Fairbanks as an academic advisor. The UAF School of Education is accredited by the National Council for Accreditation of Education Preparation (CAEP).


15Administrative point of contact for Fairbanks-based UAF undergraduate education programs. Assists School of Education director, faculty and staff on an on-going basis by answering questions, researching accurate answers and troubleshooting unique issues as they occur. Lead point of contact for Fairbanks undergraduate program issues for other School of Education employees. Evaluates processes and procedures and makes recommendations to director, faculty and staff. Supervises and leads student workers. Coordinates progress tracking for all Fairbanks-based undergraduate licensure programs prior to the internship year. Maintains and assists in the development of a wide variety of Fairbanks-based initial certification program documents and Fairbanks-based students' permanent files. Makes changes to and submits course schedule to Registrar’s Office each semester for all elementary and secondary programs (undergraduate and post-bac). Completes paperwork to add/drop/change course sections for all elementary and secondary programs. Coordinates room scheduling for courses each semester for elementary and secondary programs. Facilitates distribution of program scholarship money for elementary and secondary programs.Essential
15Initiates and manages outreach and recruitment programs. Creates and delivers presentations and training for recruitment, retention and information purposes through orientation sessions, class presentations, workshops, fairs and social events on and off campus in Fairbanks and the surrounding area. Maintains elementary and secondary social media outreach and updates program marketing materials on an annual basis.Essential
70Works independently and makes decisions relative to current, prospective, new and returning BA elementary and secondary education students in Fairbanks (average of 80-100 undergraduate students) on selecting a major, course scheduling, and educational and career planning as appropriate. Performs analysis of transfer credits relative to UAF degree requirements. Interprets assessment instruments to determine placement and develop meaningful and relevant educational plans. Comprehends and applies university policies and procedures as they relate to students and to refer students to relevant offices for assistance. Troubleshoots situations to determine the best course of action. Applies theories gained through experience and education. Juggles multiple priorities and tasks in a fast-paced student centered environment. Synthesizes student's personal circumstances and individual needs to promote academic success while maintaining confidentiality and professional demeanor. Adheres to FERPA and Alaska Department of Education and Early Development regulations. Advocates for students on their academic issues, to include but not limited to authorization of academic petitions, student academic plans for financial aid, disqualification and academic circumstances for review by appropriate Director or Dean.Essential

The School of Education (SOE), in the College of Natural Sciences and Math (CNSM) at the University of Alaska Fairbanks (UAF), seeks an exceptional candidate based in Fairbanks as an academic advisor. The UAF School of Education is accredited by the National Council for Accreditation of Education Preparation (CAEP).


Ability to work independently and as part of a team. Excellent interpersonal skills and successful experiences working and communicating with people from a wide range of cultural, ethnic, geographic, linguistic and socio-economic backgrounds; Ability to interpret basic rules, regulations, policies, and procedures. Ability to accurately organize information for retrieval. Ability to draft correspondence using accepted business standards. Ability to organize a high volume of work. Ability to make decisions in accordance with established policy and past practice. Ability to interpret and apply more complex rules, regulations, policies and procedures. Ability to recommend new processes and procedures.


Previous or current experience working in higher education OR college experience as a student in a teacher education program. The length of time depends on the assessment of current knowledge and experience with guiding students in decision making.


Bachelor’s degree in related field and two years relevant experience, or an equivalent combination of training and experience. Relevant academic experience in a college environment is preferred.


Please submit your application through Careers @ UA, and include the following:

  1. Resume or curriculum vitae
  2. Letter of interest or cover letter
  3. Three professional references, with contact information.

This is a full-time, Grade 79, minimum $25.82/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

Please submit your application no later than 11:55pm on Sunday, November 10th. Applications will be reviewed beginning Monday, November 11th. Applications submitted after review has begun will be saved, however there is no guarantee the application will be reviewed or considered. For more information on this position, please contact Amy Vinlove, School of Education Director, at

If you need assistance applying for this position, please contact CNSM/SOE Human Resources at 907-474-6714.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process please contact UA Human Resources by phone at 907-450-8200.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA.

Contact Information: If you have any questions regarding this position please contact University of Alaska HR at 907-450-8200.


An Equal Employment Opportunity/Affirmative Action employer and educational institution.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Standard Time

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