Apply now Job no: 513792
Classification:Administrative Management 2
Work type: Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:Campus Academic Programs
Categories: Administrative/Personnel, Executive/Director/Management, Office/Clerical
The University of Alaska Southeast-Ketchikan Campus invites applications for a full-time business manager position. The successful candidate will provide administrative operations management and perform budget planning for the campus. This position is located at UAS Ketchikan Campus. UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.
20 Special Projects: Responsible for implementation, management and completion of additional projects as assigned by the campus director including grant writing and oversight of progress, evaluation and close out activities for UAS Ketchikan active grants to ensure all federal, state and university policies and regulations are met and dollars appropriated accurately and reports submitted in an accurate and timely manner. Responsible for planning and implementing alumni association events and other development opportunities, special reports (local, regional and state-wide), community engagement, industry assessments (for purposes of course development), IT and facilities projects, and other duties as assigned. Essential
40 Administrative Operations: Administrative management and support staff supervision for business services including AP/AR, Information Technology, front / business office and facilities. Responsible for recruitment, hiring, supervision and evaluation of AP & AR clerks, MT Porgram Assistant, Reg/Admissions/Bus Office Assistant, and IT technicians. Responsible for planning and implementation of staff training/development. Responsible for oversight of facilities and related renovation/construction projects. Responsible for campus business continuity and emergency management plans and actions. Responsible for the day-to-day business functions of the campus. Responsible for annual reports including to facility use study, property management, electrical/fuel usage studies, and other business-related reports. During the absence of the Director, serves to provide guidance and assistance to faculty, staff and students in administrative matters, including but not limited to: resolution of problems with purchasing, travel, facilities, invoices, personnel; safety and security issues; representation of UAS Ketchikan at university and community meetings; signature authority. Essential
40 Planning & Budget: Responsible for general management of the campus budget including approval of expenditures and oversight of budgetary decisions. Preparation of reports and proposals for the Campus Director regarding: personnel, budget and programs. Responsible for planning, development, implementation and monitoring of annual campus-wide budget in coordination with Campus Director, regional faculty and staff which support both local priorities and the regional strategic priorities. Responsible for management, monitoring, and forecasting department, program and campus budgets. Responsible for monthly accounting of campus management report. Responsible for budgetary approval of campus new hires/job forms. Provide budgetary oversight and guidance to faculty and staff to ensure that the budget balances, expenditures are planned and reconciled, management reports are accurate, and fiscal practices are consistent and compliant with UAS policies. Responsible for short and long-term planning activities of campus facilities and infrastructure. Represent UAS Ketchikan at appropriate regional and statewide meetings and activities. Essential
Required Education & Experience:
A Bachelor's degree in relevant field (business administration/management) and five years progressively responsible experience; Or an equivalent combination of training and experience.
Preferred Education & experience:
A Master's degree in Business Administration/Management or another related field.
Demonstrated experience in grant writing and management.
Demonstrated experience working successfully with people of diverse cultural and ethnic backgrounds.
Good organizational skills.
Effective verbal and written communication skills.
Strong interpersonal skills.
Demonstrated experience in planning and management of projects and programs.
Proven supervisory and leadership skills.
Information literacy through the ability to use multiple software applications, email and internet, and navigate networks and databases.
Demonstrated budget development and management experience.
Evidence of innovative, entrepreneurial, self starter skill set.
Preferred knowledge/skills/abilities: Grant research, writing and administration. Must be able to handle confidential material/information in a professional manner at all times. High level of communication abilities is necessary. Some travel may be required for this position.
This is a full-time,12-month, exempt staff position complete with both a competitive salary and
full employee benefits package. New hires will be placed on the Grade 81 UA salary schedule, based on education and experience. This recruitment is open until filled with the initial application review taking place on November 11th, 2019.
A complete application will include the UA application form, cover letter, resume, and contact information for three professional references. If you need assistance in completing this application or are seeking accommodations for the interview, please contact UA Human Resources by phone at 907-450-8200.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
It is the policy of the University of Alaska Southeast that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UAS.
UAS Campus is a tobacco-free campus.
Notice of Nondiscrimination:
The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at
Advertised: Alaskan Daylight Time 15 Oct 2019
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