4-H Program Aide

Apply now Job no: 513723
Classification:Administrative Generalist 2
Grade:Grade 75
Work type:Staff Part-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF School of Nat Res & Extension
Location: Bethel
Categories: Education/Instructional, Office/Clerical

Position Summary:

The Program Aide will Co-manage 4-H after school clubs and serve as the contact person for its participants. In this position you will guide and support 4-H members with club and project work Organize the 4-H after school clubs by coordinating leaders, members and their families to determine a plan of the club's activities and to determine resources needed to carry out the plan.


20OTHER RESPONSIBILITIES -Liaise sensitively with parents on matters concerning their children while maintaining confidentiality. -Report on a regular basis to Program Director regarding issues of need and/or concern. -Prepare correspondence and articles for the 4-H newsletter, online presence and local media. Recruit youth to become involved in 4-H programs. -Use District website and internet media to increase 4-H program outreach. Use local mass media to publicize 4-H events and accomplishments. -Represent 4-H in the community. -Work with volunteers during evening clubs, school breaks, some Saturdays, summer program and special interest projects. -Attend and participate in training sessions/activities overnight and on weekends as directed by the Program Director. -Participate in staff conferences for planning and evaluation of joint activities and share ideas among all co-workers, leaders, district staff and specialists. -knowledge and use of 4-H registration processes; including paper registrations, database management; registration and background check payments to the business office. -Knowledge of UA databases. -Purchase supplies -Maintains organization of resources available for program use, including request for purchases. -Perform related work as required.Essential
80PROGRAM DELIVERY -Under the direction of the Bethel 4-H Youth Center Director, provide leadership for planning, staging and reviewing outside of school time K-12 programming activities and events for school age participants, making 4-H programming attractive to diverse local audiences, catering to rural communities. -Create, plan, coordinate and manage an annual calendar of 4-H Youth Center activities focused on the essential elements of 4-H: Belonging, Independence, Generosity and Mastery. -Prepare, implement, and report 4-H after school programming, 4-H staff teamwork and development, personal needs for performing responsibilities. -Be familiar with existing 4-H curriculum and curriculum needs of rural communities. -Be able to work in the different 4-H programming delivery models of after school, day camp and traditional clubs. -Supervise members attending the program and promote safety and respect among all participants. -Implement policies and procedures based on laws and regulations. -Keep up to date on laws and regulations involving minors. -Ensure a friendly and supportive atmosphere is maintained by developing appropriate strategies to support members in managing their behavior. -Respond to the individual needs of members and establish stable and consistent relationships with each member and their families/caregivers. -Share culturally relevant information to 4-H members, volunteers, and family members. -Daily delivery of the meal program, counts and reporting. -Maintain head counts for reporting and safety. -Collect and monitor member registration and fees. -Assist members individually or in small groups with homework help, listening to members reading, building math skills. -Cleaning and tidying of the facility and ensuring the safe storage of equipment. -Create programming and delivery on a daily and weekly basis for summer camps that is culturally appropriate. -Meal prep for up to 50 children. -Assess attendance and adjust programming accordingly.Essential


Show high standards of professionalism in personal contacts, appearance, and work habits.
Exhibit qualities of independent judgement while working independently with minimal supervision.
Ability to work as a team member in a dynamic, complex environment and organize time and workload effectively.
Computer skills including online presence updates, web search, word documents, letter/reports writing, database management, calendars, email.
Ability to communicate effectively both orally and in writing with all levels of staff, the public and program participants while maintaining objectivity.
Complete 4-H leader training.
Some degree of physical activity is required to conduct programs (e.g. setting up and cleaning up from programs, handling animals, carrying materials and equipment).
Knowledge of basic phone skills and etiquette.
Skilled at providing excellent customer service.
Ability to operate and troubleshoot basic office equipment.
Ability to maintain confidentiality.
Ability to maintain composure when dealing with irate individuals.
Current First Aid and CPR Certifications.
Must be able to work evenings, weekends and flexible hours.

Computer skills including online presence updates, web search, word documents, letter/reports writing, database management, calendars, email.
Serve as a positive role model for members and colleagues.
Enjoy working with people of all ages.
Ability to communicate with youth and adults.
Patience, to work in a very busy environment.
The ability to cooperate and organize.
Complete 4-H leader training.
Basic physical skills.
Ability to follow directions given by supervisors and co-workers
Ability to file and track information
Ability to do a variety of activities like crafts, sewing, cooking, recreation, games, computer and art projects.

Required Experience:

Cross-cultural experience
CPR/First Aid certified
Experience working with children grades K-12
Ability to do a variety of activities like crafts, sewing, cooking, recreation, games, computer and art projects.

Typical Education or Training:

High School Diploma/G.E.D. and one year office or administrative experience.
Valid Driver’s License.
Satisfactory criminal background check.

This is a full-time, Grade 75, minimum $23.46 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until all three positions are filled with an initial application review taking place on October 21, 2019.   To ensure your application is considered, apply by 11:55 pm, October 20, 2019.  Applications received after this date may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references.


If you need assistance applying to this posting, please contact SNRE Human Resources at 907-474-2716. Applicants needing reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.


Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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