Student Conduct Administrator and Clery Act Coordinator

Apply now Job no: 513717
Classification:Student Services Professional 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC Student Affairs
Location: Anchorage
Categories: Student Affairs/Services

Position Summary:

UAA’s Student Conduct Administrator and Clery Act Coordinator is based in the Dean of Students Office. This position reports to the Assistant Dean of Students and Director of Student Conduct & Ethical Development and has a close working relationship with University Police and the Office of Equity and Compliance. The candidate serves as a student conduct administrator to address cases of student misconduct, resolve informal disputes, manage projects, provide executive support, and provide ongoing training and education to the UAA community. In addition, the candidate coordinates Clery Act compliance at all UAA campuses. The candidate must possess advanced communications, administrative, organizational, computer and coordination skills. The successful candidate must maintain and possess the highest level of confidentiality on all matters. The candidate will do a higher percentage of student conduct work during the fall and spring semesters and a higher percentage of Clery Act coordination during the summer. The Student Conduct Administrator / Clery Act Coordinator is a 40-hour per week, 12-month, term-funded position. A term position is funded year-to-year depending on funding availability each fiscal year. Hiring contingent upon a successful background check.

Duties:

50Clery Act Coordinator Assist in the development of UAA’s Clery Act and Fire Safety Act compliance policies and procedures. Prepares, publishes, and distributes the Annual Security and Fire Safety Report (ASFSR). Ensures notices announcing the availability of the ASFSR are properly developed and available to prospective and current students and employees. In conjunction with the applicable offices, develops and implements Clery Act and Fire Safety Act required policies, programs, and activities. In conjunction with the applicable offices, gathers crime and disciplinary referral data from various internal and external sources. Utilizes Maxient database to create and implement a system to track Clery statistics and intake reports of Clery Crime Statistics. Works with the appropriate university departments to identify and train all Campus Security Authorities. Collaborates with appropriate personnel to ensure that at least one test is completed each year for each campus. Trains key institutional stakeholders on Clery Act requirements such as Timely Warning Notices, Emergency Notifications, Missing Student Notification Policies, and VAWA requirements. Works with various institutional offices to ensure VAWA requirements are being met. Coordinates with university departments to maintain and develop an accurate list of Clery-reportable locations and maps. In conjunction with the applicable offices, ensures compliance with the daily crime and fire log requirements. Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions. Prepares Clery-Act records for internal or external audits. Serves as the institution’s designated “Campus Safety Survey Administrator,” as that term is explained in Department of Education correspondence.Essential
50Student Conduct Administrator Provide information to students, staff, faculty and community members about the conduct process and their options. Serve as a student conduct administrator for cases that could result in the imposition of minor sanctions, including cases covered by Title IX and VAWA. Write letters to students informing them of allegations of student misconduct. Schedule student conduct reviews. Apply FERPA to produce redacted copies of students’ records, if necessary. Meet with students to conduct administrative reviews of the record. Conduct investigations including obtaining evidence and interviewing witnesses. Evaluate facts and conflicting evidence. Draft clear and concise reports and findings letters. Assign developmental sanctions as appropriate. Input information and documents into an online student conduct database. Monitor students’ completion of disciplinary sanctions. Communicate with students who have incomplete sanctions and place disciplinary holds. Research and prepare disciplinary record certifications for federal, state, and educational institutions. Receive direction from the Student Conduct & Ethical Development Coordinator and supervision from Assistant Dean of Students and Director of Student Conduct & Ethical Development. Work to resolve conflicts involving students through informal resolution techniques. Coach students on interpersonal communication skills and consult with faculty about how to address disruptive student behavior. Facilitate dialogues, mediate conflicts, promote restorative justice, and use shuttle diplomacy, when appropriate. Put interim measures in place, such as no-contact directives, when needed. Provide administrative support for the Student Conduct & Ethical Development Coordinator, Assistant Dean of Students and Director of Student Conduct & Ethical Development, as well as the Dean of Students to include, for example, writing correspondence, scheduling meetings, distributing police reports, and coordinating events. Research, analyze and assist in developing policies and procedures. Locate information, analyze data, and produce reports. Assist DOS leadership in responding to campus crises and critical incidents. Provide training presentations. Coordinate training logistics. Edit, organize and oversee training materials. Provide educational programs about students’ rights, freedoms, and responsibilities, such as academic integrity, freedom of speech, the Student Code of Conduct, ethics, student trends, and current issues in the news.Essential

UAA’s Student Conduct Administrator and Clery Act Coordinator is based in the Dean of Students Office. This position reports to the Assistant Dean of Students and Director of Student Conduct & Ethical Development and has a close working relationship with University Police and the Office of Equity and Compliance. The candidate serves as a student conduct administrator to address cases of student misconduct, resolve informal disputes, manage projects, provide executive support, and provide ongoing training and education to the UAA community. In addition, the candidate coordinates Clery Act compliance at all UAA campuses. The candidate must possess advanced communications, administrative, organizational, computer and coordination skills. The successful candidate must maintain and possess the highest level of confidentiality on all matters. The candidate will do a higher percentage of student conduct work during the fall and spring semesters and a higher percentage of Clery Act coordination during the summer. The Student Conduct Administrator / Clery Act Coordinator is a 40-hour per week, 12-month, term-funded position. A term position is funded year-to-year depending on funding availability each fiscal year. Hiring contingent upon a successful background check.

KNOWLEDGE/SKILLS/ABILITIES:

Administrative Procedure Knowledge:
Experience creating and following administrative procedures. Ability to conduct research using reference materials. Ability to understand and apply written materials such as texts, journals, policies and regulations. Ability to conduct investigations, analyze facts and form arguments.

Interpersonal Skills:
Ability to establish and maintain effective working relationships with co-workers, university and agency personnel. Ability to work with diverse peoples. Ability to handle stressful situations with tact and diplomacy. Ability to exhibit discretion, confidence, initiative, and flexibility. Ability to achieve cooperation utilizing negotiation and relationship building techniques. Demonstrated commitment to teamwork. Ability to work with highly confidential and sensitive information.

Oral and Written Communication Skills:
Ability to communicate effectively in writing, proofread documents, and compose professional correspondence. Ability to create and deliver presentations to UAA’s diverse populations of students, staff, faculty members, external constituents, multiple departments, and community campuses.

Organization Skills:
Ability to organize and prioritize workload in a changing environment with shifting deadlines and priorities. Ability to map out tasks associated with a project and create a timeline to perform the work. Ability to work independently with minimal supervision and produce results. Ability to utilize an online student conduct database. Ability to file records.

Computer Skills:
Ability to use MS Office Suite of software to compose correspondence, create spreadsheets, and prepare presentations (Word, Excel, PowerPoint). Ability to set-up and use database and records management software programs to organize data and run reports. Understanding the importance of Maxient as an enterprise level tool in managing campus safety and student behavior, driving interventions and strategies, and possess the ability to define requirements for evolving Maxient utilization and reporting.

REQUIRED EXPERIENCE:

Two years experience in graduate or professional positions at the university level, including analysis, interpretation, and enforcement of university level rules and regulations. Demonstrated experience in defining, measuring, and implementing actions to ensure strict quality standards are maintained. Previous experience with Maxient is preferred.

TYPICAL EDUCATION OR TRAINING:

Bachelor’s degree in related field with two or more years relevant experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. A master’s degree in higher education administration, college student personnel, campus public safety administration, communications, criminal justice, emergency management, English, or related field is highly preferred. Previous experience complying with the requirements of the Clery Act and/or Title IX, and advanced Clery Act and/or Title IX training is highly preferred. Prior experience in student conduct administration is highly preferred. Knowledge of college student development theory is preferred.

POSITION INFORMATION:

The Student Conduct Administrator / Clery Act Coordinator is a 40-hour per week, 12-month, term-funded position. A term position is funded year-to-year depending on funding availability each fiscal year. Hiring contingent upon a successful background check.

APPLICATION INSTRUCTIONS:

Please attach a cover letter, resume, and contact information for at least three professional references.

REVIEW DATE:

October 25, 2019

NOTICE:

An Equal Employment Opportunity/Affirmative Action employer and educational institution.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

EOE/M/F/Vet/Disabled

Advertised: Alaskan Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Join a job pool or contact Human Resources

Hiring units such as departments, may wish to establish a pool of individuals who are qualified for positions. These pools are ongoing, meaning they do not have closing dates and accept applications on an ongoing basis.



University of Alaska Anchorage

Join Our Job Pool

University of Alaska Fairbanks

Join Our Job Pool

University of Alaska Southeast

Join Our Job Pool

University of Alaska System

Join Our Job Pool