Procurement Specialist- International Arctic Research Center
Classification:Fiscal Professional 1
Work type:Hybrid, On Campus, Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Intl Arctic Research Center
Categories: Business/Accounting/Finance, Research/Science/Grants
The International Arctic Research Center (IARC) seeks a dynamic Procurement Professional (obtaining goods and services) to provide procurement support to IARC’s daily operations. This position is very important to the infrastructure of the IARC business office team and will join a growing team developing efficient business processes to best support IARC’s researchers and scientists in meeting our mission. This position reports directly to the Executive Officer and will work closely with the Lead Procurement Specialist and Business Office team to become a trusted source for high quality and friendly customer service. Come and take part in the growth of an exciting and dynamic team!
-Monitor and track sub-recipient awards to ensure compliance is met with OGCA and funding agencies.
-Working with lead procurement specialist and UA Procurement to provide strong support for IARC faculty and staff in determination of contract type, sole source, competitive bid, service agreement, sub-award, and compliance with procurement regulations and guidelines.Essential
-Work closely with Lead Procurement Specialist in providing procurement support for IARC faculty, staff, and students.
-Reconcile all IARC -ProCards on a weekly basis.
-Review and process purchasing requests in support of lead procurement specialist.
-Purchases include scientific services, research field supplies, and equipment in addition to general administrative office supplies and services, using both local and international vendors.
-Requests have to be verified as allowable cost by the funding agency, principal investigator (PI), and confirmation of sufficient funds available, prior to being approved and entered into the Banner Finance system for purchasing (PO) or with a university ProCard.
-This position will work closely with the lead procurement specialist and IARC business office team.
-Spot fund variances and assist with corrections (i.e. org/fund mismatches, program code issues, journal vouchers), and fund accounting maintenance.
-Apply problem-solving and analytical skills, interpret and apply rules, procedures, and processes.
-Participate in the reengineering of business processes for streamlining measures
-Prepare monthly procurement reports to include Incomplete Document Listing, Monthly Uncommitted Open Encumbrances, and the Committed Open Encumbrances.
-Compare monthly reports, review and audit each invoice, input invoices for payment in a timely manner, and determine the appropriate method to clear all outstanding items.
-Work closely with UAF Procurement, A/P, and vendors to ensure proper receipt of and timely payment for goods and services. Keep up to date on order status, resolve any problems, assist with returns, and handle all missing items and shipments.
-Track and maintain purchasing logs and/or databases.Essential
|Knowledge, Skills, Abilities:
Requires proficiency with procurement operations, fiscal reconciliations, automated accounting system(s). Must possess good oral/written communication skills (spelling, grammar, composition) and possess the ability to provide clear direction and follow through with faculty, staff, and team members..
Preferred knowledge, skills or abilities for this position:
BA or BS in accounting preferred, or an equivalent combination of training and experience; Preferred Training--Banner Finance, Purchasing, Travel & ProCard; Vista Plus. Demonstrated experience or knowledge of grants, contracts and cooperative agreements.
|Preferred Experience & Education:
3 years professional procurement experience, fiscal experience, and/or documented experience proficiently performing progressive procurement and financial duties; Technical duties cover multiple areas within the functions of Purchase Requisitions, Purchase Orders, Procurement Cards, Accounts Payable, Accounts Receivable, and reconciling expenditures.
|Required Experience & Education:
Bachelor's Degree in Accounting, Business Management, or relatable field preferred. Will accept 3 years experience in the procurement field or accounting if applicable.
Demonstrated working knowledge of financial accounting systems.
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on candidate qualifications, education and experience.
|Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
Review of applicants will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified by the hiring committee for this important position.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
IARC's Diversity, Equity and Inclusion (DEI) Statement:
At IARC, we value a culture of inclusion that leverages the research, educational and institutional benefits of diversity, and engages all individuals to help each thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences. IARC is committed to diversity, equity and inclusion, follow this link to IARC's DEI statement https://uaf-iarc.org/about-iarc/ . If you are interested in helping IARC build a deeper understanding of the Arctic and respond to society's needs through actionable science, we encourage you to apply.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Delia Lopez-Ketzler, IARC HR Coordinator, at email@example.com or 907-474-1960.
Advertised: Alaskan Daylight Time
Applications close: Alaskan Standard Time
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