Preventative Maintenance Manager

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  • Job Number:524627
  • Classification:Information Systems Professional 3A
  • Grade:Grade 80
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Facilities Services
  • Location:Fairbanks
  • Categories: Information Systems/Technology, Architecture/Construction/Planning, Facilities/Skilled Trades

Position Summary:

Facilities Services is looking for a Preventative Maintenance Manager! This position manages the existing Preventive Maintenance system on a 4 million gross square foot college campus. The incumbent is responsible for ensuring that all maintainable equipment is inventoried and scheduled for periodic maintenance using an existing computerized maintenance management program. They maintain the integrity of the database by surveying buildings, reviewing the database and editing records. The manager tracks PM work orders and prepares management reports.


10Communications Builds and maintains relationships with FS Customer Service staff, maintenance department supervisors, and technicians. Maintains dialogue with maintenance staff, FS departments, contractors, and AHJ’s for successful management of the PMI program, including identification of problems and solutions. Communicates effectively with contractors and campus staff to coordinate planned maintenance activities. Represents FS and communicates database expertise to cross-departmental teams.Essential
10Professional Development Actively maintains skills by expanding technical and functional knowledge through University or vendor provided training and self-study.Essential
10Project Management Serves as an advisor for major systems, database operations, or projects. Documents and conducts meetings before, during, and at the close of projects. Maintains full knowledge of projects in preparation for detailed discussions with staff and customers at various levels of expertise. Works closely with DDC project managers and remote site manager on capital improvement projects at UAF’s main and remote campuses. Participates in related DDC planning and construction efforts. Develops improvements, recommends programming, reviews designs, and coordinates with DDC on post-construction inspections. Coordinates project schedules and activities with project managers, users, and maintenance personnel to ensure uninterrupted progress of work and facilitate occupancy. Maintains responsibility for tracking project progress and communicating status to stakeholders and FS management.Essential
20Database and Field Operations Identifies and inventories maintainable equipment for all UAF properties. Uses site visits, construction documents, mechanical plans, and as-builts to locate equipment. Creates and organizes equipment records in databases into functional groups. Gathers and tabulates equipment information. Installs temporary and permanent tags on equipment in the field. Applies extensive and diversified knowledge of institutional building systems, equipment, and operations unique to rural Alaska. Researches code issues, inspects facilities, and recommends/implements code compliant solutions. Periodically walks through all campus equipment spaces to identify equipment missing from database and verify completion of PM services. Maintains knowledge of intended functions of equipment and systems. Operates a computerized maintenance management software (CMMS) to maintain and develop a database of campus equipment from which work orders are generated and managed. Creates new or reviews/edits existing task lists using manufacturers recommendations or FS maintenance experience. Ensures integrity of information in the database. Modifies database and field labeling to maintain integrity. Reviews existing equipment records to determine accuracy and proper scheduling/task list assignments. Performs technical information systems tasks requiring expertise and/or specialized knowledge in database, information systems, and non-information systems. Performs detail analysis and interpretation of database, system, and technical problems requiring specialized knowledge and skills. Applies subject matter expertise unique to the discipline. Serves as database subject matter expert for FS. Supports databases and associated products. Troubleshoots problems with database and work order generator and provides or recommends solutions. Performs highly technical work providing computer services support related to developing/maintaining the database environment (definition/structure, access strategies, data dictionary, schemas, views, and hardware utilization), and database infrastructure service management (Exports/imports, resolving database errors, assisting users). Designs, tests, and implements databases and associated database products. Analyzes and implements solutions through experience, acquired knowledge, technical abilities, and judgment. Uses recommendations from systems manufacturers, FS staff, architectural/engineering consultants and regulatory sources.Essential
20Program Development Develops procedures and techniques to improve UAF PMI program through database processes, creative grouping, and template development. Creates, modifies, and implements Facilities Services (FS) standards and procedures. Analyzes technical and functional feasibility of proposed solutions. Analyzes, documents, installs, develops, and maintains database management software. Consults and advises staff about complex problems, innovative approaches, and new technologies.Essential
25Program Management and Administration Manages, administers, and operates UAF’s Preventive Maintenance and Inspections (PMI) program for multiple UAF campuses and facilities, including remote research sites and UAF College of Rural Community Development (CRCD) campuses. Develops and monitors PMI programs in coordination with Director of Maintenance and Operations (M&O), Director of DDC, Director of Utilities, Remote Site Maintenance Manager, as well as remote site management and on-site staff. Independently analyzes, prioritizes, and manages multiple assignments to ensure completion within expected timelines. Serves as unit of project/task leader who directs and reviews activities of group members. Implements standards and best practices of asset management, work management, and preventive maintenance. Issues and monitors status of PMI work orders. Works with shop supervisors to manage PMI assignments and completion. Ensures in-house and contracted service quality and completeness. Initiates follow-up of PMI processes, including creation of work orders for maintenance/repair and deficiency correction (including code violations). Endorses work completion and returns documentation to certificate issuing authorities/authorities having jurisdiction (AHJ). Optimizes PMI program to ensure service delivery and cost minimization. Itemizes and prioritizes PMI needs based on site visits and input from users, FS staff, regulatory agencies, and contractors. Implements selected services through FS maintenance shops, maintenance contracts, and parts/materials procurement and delivery. Creates and modifies service schedules to maximize efficiency and effectiveness. Creates and presents recommendations to varied audiences regarding PMI programming. Sets goals and priorities for both short- and long-term. Reports regularly on work accomplishments/goals. Evaluates, creates, and modifies current M&O and PMI methods to deliver a high level of service within budget and resource constraints. Initiates development of contracts through UA Procurement. Manages maintenance contracts, including monitoring and inspection of quality for compliance with the contract documents.Essential
Knowledge, Skills, Abilities: Knowledge of facility mechanical, plumbing and electrical systems and their major components
Ability to organize individual items into logical groups
Knowledge of facilities equipment maintenance needs
Ability to read, interpret and work from plans, drawings and specifications
Understand root causes of equipment failure and how maintenance techniques can minimize failures
Ability to work in active database and enter accurate information in records
Knowledge of database structures and relationships
Ability to communicate with PMI technicians about systems and equipment
Preferred Experience & Education:
Two years of experience with personal computers, including database entry/operation, spreadsheets and word processing. Two years technical experience with maintenance or operation of mechanical or electrical equipment in a institutional or industrial setting
Required Experience & Education:

An Associate's Degree in Construction Management or Process Technology or equivalent experience.
High School Diploma or equivalent
Driver's License and clean driving record that is in compliance with UA Safe Driving criteria.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 80, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information of three (3) professional references with your application.

The review process for applications will begin on June 2, 2023. 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Emily Orr, Facilities Services HR Coordinator, at or 907-474-2651.

Advertised: Alaskan Daylight Time
Applications close:

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