Assistant Program Coordinator for Inspiring Girls Expeditions Alaska

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  • Job Number:523487
  • Classification:Temporary Clerical
  • Grade:Temporary Staff Grade 78
  • Work type:Temporary
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Intl Arctic Research Center
  • Location:Fairbanks
  • Categories: Office/Clerical, Research/Science/Grants

Position Summary:

We seek a candidate for part-time employment in spring 2023 and full-time employment in summer 2023 as an Assistant Program Coordinator. The Assistant Program Coordinator will assist our Lead Program Coordinator, Sarah Clement, and Program Director, Joanna Young, with logistics, administration, and coordination for our three summer expeditions: Girls* on Ice Alaska, Girls* on Water, and Girls* in the Forest. Responsibilities will include communicating about Inspiring Girls* Expeditions Alaska through email and social media and assisting with miscellaneous projects.


25Communications -Answer general questions from the main UAF program email account. -Assist with Inspiring Girls* Expeditions Alaska social media (Instagram, Facebook, Twitter). -Participate in on- and off-campus events (e.g., Arctic Research Open House, UA Day at the Tanana Valley State Fair) to promote Inspiring Girls* Expeditions AlaskaEssential
25Miscellaneous Projects, as needed -Data entry and organization. -Photo organization. -Other projects may be available depending on the candidate’s interests and skill set.Essential
50Program Assistance and Coordination -Assist with preparations for three expeditions that will take place in summer 2023: Girls on Ice Alaska, Girls on Water, and Girls in the Forest -Manage participant enrollment in expeditions by collecting and organizing participant intake forms and acting as the primary contact via phone and email for participants and their families. -Assist Program Coordinator with expedition planning logistics (e.g. making reservations, communicating with UAF departments, moving gear out of storage and organizing the program’s summer classroom (expedition prep space), etc.) -Assist instructor teams with logistics during expedition preparation and clean-up, including in-town camp set up, gear organization, food and gear packing, and other expedition logistics as needed.Essential
Knowledge, Skills, Abilities: -Ability to effectively work with colleagues and participants of different identities and backgrounds, celebrate diversity, and demonstrate cultural humility
-Strong analytical and problem solving skills
-Excellent oral and verbal communication skills
-Excellent interpersonal skills
-Ability to prioritize and use good judgment
-Ability to work with minors
-Organizational and multitasking skills
-Knowledge of social media
-Basic office skills
-Interest in activities such as hiking, sea kayaking, and climbing
-Ability to meet deadlines
-Ability to lift and carry 25-30lbs
-Excellent conflict resolution skills
-Must possess a valid drivers license
-Must be 18 years or older

Required Education or Training:

High school diploma or equivalent and experience as it relates to this position.

Salary Information:

This is a part-time position during the Spring 2023 with 40 hours per pay period and full-time during the Summer 2023 with 80 hours per pay period, non-exempt, temporary clerical position. Compensation starts at $22.36 per hour.


Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin immediately as applications are received. 


UAF COVID Requirements

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

At IARC, we value a culture of inclusion that leverages the research, educational and institutional benefits of diversity, and engages all individuals to help each thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences. IARC is committed to diversity, equity and inclusion, follow this link to IARC's DEI statement . If you are interested in helping IARC build a deeper understanding of the Arctic and respond to society's needs through actionable science, we encourage you to apply.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Delia Lopez-Ketzler, IARC's HR Coordinator, at or 907-474-1960.


Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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