Development Coordinator

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  • Job Number:522405
  • Classification:Development 3
  • Grade:Grade 79
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Development
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance, Development/Alumni Affairs

Position Summary:

Do you enjoy working with people? Do you enjoy being part of making a difference in higher education? Are you a detail-oriented person? If so, consider joining the joyful and inclusive UAF Development team! The donor coordinator plays a big part in helping ensure UAF students, faculty and programs are supported at UAF.

Duties:

1-45Fundraising Coordination Responsible for keeping fundraising projects (primarily major gift level) and strategies on track and moving forward under the supervision of the Director of Development, and in partnership with the Associate Directors of Development and Donor Relations. The Development Coordinator will liaise with prospect research and keeps senior level relationship managers apprised of donor information. This position will help identify gaps in cultivation and stewardship and propose ways to close the gaps to the Director of Development. Work on special projects as needed. Extreme confidentiality, a strong sense of intuition/judgment, and a high-level of professionalism are essential skills required at all times. Excellent communication skills (verbal/written) and follow-through skills are essential to major gift discussions and relationships. The Development Coordinator plays a lead role, under the direction of the Director of Development, in communicating with the top benefactors, both directly and indirectly, at UAF and represents the Director of Development at meetings as directed. Ability to attend standing (internal) meetings to discuss confidential information related to donors’ giving history and estimated giving capacity. Ability to respond to university leadership and donor emails/calls and other communications on behalf of the Director of Development. Establishes and balances both short-term and long-term deadlines in a fast-paced office setting. Facilitates, initiates and tracks multiple meetings/schedules that relates to support of gift conversations with limited consultation, prepares agendas, creates briefing materials tied to philanthropic support, and makes responsible decisions to move the strategic conversations forward. Develops and manages multiple complex tracking systems tied to internal strategy discussions, donor meetings, and follow up actions on behalf of the Development team to ensure that major gift activity and UAF fundraising priorities are managed and progressing. Summarizes/synthesizes gathered information into actionable next steps for major gift conversations and supports the collective senior level relationship manager team. Organizational and technical skills are required in order to access databases to maintain donor information and records in Raiser’s Edge and Tableau, serving as a liaison with the UAF Associate Director of Donor Relations and the Prospect Research & Management Director at the UA Foundation. May help manage all major gift data and Tableau dashboard for proposals of $25,000+. Responsibilities may include managing the data for major gift proposals, and helping the fundraising team use the data to drive fundraising efforts and outcomes.Essential
2-45Project Manager In coordination with the Director of Development, prepare correspondence, proposals, and other materials. Enter and maintain up-to-date records in donor database (Raiser's Edge). Assist with the coordination of fundraising activities related to key donor relationships and proactively maintain relationships with existing donors to solicit gifts which may require. Coordinate and disseminate materials for meetings to include internal development meetings as well as external donor meetings. Assist with cultivation of high level gifts and stewardship activities. Build a network of relevant contacts, and stay informed on current university initiatives and activities. May supervise or coordinate a specialized function. May develop, organize and administer processes for soliciting and maintaining donors’ and potential donors’ records. Coordinate activities with internal and external constituents. Supervise special events to ensure positive outcome, coordinate large/specialized projects or events on and off site which may require driving. Strong writing, research, program management, intuition and leadership skills are necessary to initiate and summarize fundraising priorities into strategic proposals, high-level gratitude reports (in partnership with the donor relations team), program overviews, briefings, and other major gift documents. Responsibilities include tracking solicitation strategies via benefactor engagement plans, monitoring next actions steps, and scheduling and preparing for major gift gift solicitation strategy sessions. Evaluates and monitors projects according to the stated objectives of the department and demonstrates the ability to lead work teams in the planning, organization and scheduling of tasks to meet critical deadlines. In coordination with the Director of Development, the Development Coordinator will be in communication with research/development colleagues and academic partners to obtain their contributions to major gift proposals, documents and projects. Based on research, collaboration with colleagues, and input from the Director of Development, this position takes the lead in creating/compiling top-tier donor proposals, program plans, and other development office/major giving gift documents.Essential
3-10Other: The successful candidate will participate in relevant internal meetings, and attend professional development workshops and conferences in order to remain educated in advancement, fundraising, and PR/marketing strategies that will advance UAF's mission and fundraising success. This position may serve on cross-functional teams and committees as appropriate.Essential
Knowledge, Skills, Abilities: Demonstrated knowledge of philanthropic support. Demonstrated knowledge of fundraising and donor relations. Demonstrated knowledge and ability to apply rules and regulations. Knowledge of industry trends, best practices and technology. Exceptional verbal and written communication skills. Leadership and motivational skills. Strong networking skills. Project management skills. Ability to exercise judgment in analyzing situations and making decisions. Ability to help lead and motivate staff and volunteers.

Excellent organization and critical thinking skills. Networking, budgeting and research skills. Ability to be accurate, pay attention to details and operate in a confidential manner. Ability to create, organize, and analyze complex reports. Ability to establish and maintain effective working relationships. Ability to balance the needs of donors with institutional priorities. Ability to represent the University with the highest degree of professionalism and positive public relations to all donor and friends at University sponsored and non-sponsored events. Knowledge of computer applications. Diplomacy, tact and ethical skills. Ability to apply and understand routine development principles. Ability to multitask and meet deadlines.
Required Experience, Education or Training:
Bachelor’s degree in communications, marketing, public relations, business, public administration or relevant field and two years of relevant experience or an equivalent combination of training and experience
Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on January 20, 2023.

UAF COVID REQUIREMENTS:

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Kenna Metivier, Signers Business Office Assistant HR Manager, at kjmetivier@alaska.edu or 907-474-1847.

Advertised: Alaskan Standard Time
Applications close:

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